XP home how to compress ppt files?

[Robert J. Lafayette]

PPT file size is about 5MB,
too large for my email server to allow me to send over Internet to a
recipient.

How can I compress ppt files to a reasonable size such as a 1 or 2 MB file
from 5 MB?

I can not do this using Microsoft zip software included in XP Home.

Please help.

Thanks
Robert

 

[Bill Foley]

Check out the following for suggestions:

http://www.rdpslides.com/pptfaq/FAQ00062.htm

 

[tohlz]

Hi,
There are few factors which may cause your ppt files to be big. For a faster
way, you can try out RnR PPTools Optimizer.
Check this out for more information:
"Why are my PowerPoint files so big? What can I do about it?"
http://www.rdpslides.com/pptfaq/FAQ00062.htm
--
====================
http://www.pptheaven.xs3.com
PowerPoint Heaven - The Power to Animate
Contains tutorials on creating amazing animations for your PowerPoint
Presentations.
====================

 

[Robert J. Lafayette]

Thank you both.

However, is there not a way to simply compress ppt files into something
sendable?
The presentation is 15 slides long.

Most other non- ppt files can be compressed,
but the zip capability in XP Home only takes the ppt file down by 3%,
that it the new file is 97% of the unzipped file.

Not very efficient if I say so my self.

Please advise.

Robert

 

[Bill Foley]

More than likely the reason your file is so large (especially with only 15
slides) is because of the resolution of images, or the way they were put in.
Did you copy and paste the images in? If so, try this:

1. Go to a slide with an image on it and select that image
2. Press CTRL-X to cut it
3. Click "Edit", "Paste Special', scroll down and select the "JPEG" option.
4. Repeat above steps for remaining images.
5. Save your file.

This whole process should only take a minute or two. Did that work?

 

[Echo S]

You can compress images using PPT's Compress Images option on the Picture
toolbar (View/Toolbar/Picture).

Zipping a file doesn't change image resolution, which is what you'll need to
do to make your PPT file smaller. Because PPT does a good job of maintaining
the original compression of images, there's not much for the zipping options
to compress.

Now, if you were to zip a PPT 95 file, you'd see a huge difference, because
PPT 95 didn't maintain the internal compression of images. So a 100kb JPG
would uncompress in PPT 95, and the file would become quite large. Then,
when you zip it, the zip would apply the JPG compression, taking it back
down to a size you'd expect.

Anyway, there are indeed other reasons for large file size, as you read in
the FAQ entry -- embedded fonts, dragged and dropped files, etc.

 

[Robert J. Lafayette]

Thanks all.

As I am still learning PPT, I will try these suggested solutions as I
progress.

Since there is only one or two images in the whole of the presentation,
I suspect the overall large file size has more to do with the formatting.

I was working with someone else's presentation and amended into mine.

Cordially,
Robert

You can compress images using PPT's Compress Images option on the Picture
toolbar (View/Toolbar/Picture).

Zipping a file doesn't change image resolution, which is what you'll need
to
do to make your PPT file smaller. Because PPT does a good job of
maintaining
the original compression of images, there's not much for the zipping
options
to compress.

Now, if you were to zip a PPT 95 file, you'd see a huge difference,
because
PPT 95 didn't maintain the internal compression of images. So a 100kb JPG
would uncompress in PPT 95, and the file would become quite large. Then,
when you zip it, the zip would apply the JPG compression, taking it back
down to a size you'd expect.

Anyway, there are indeed other reasons for large file size, as you read in
the FAQ entry -- embedded fonts, dragged and dropped files, etc.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

Thank you both.

However, is there not a way to simply compress ppt files into something
sendable?
The presentation is 15 slides long.

Most other non- ppt files can be compressed,
but the zip capability in XP Home only takes the ppt file down by 3%,
that it the new file is 97% of the unzipped file.

Not very efficient if I say so my self.

Please advise.

Robert

 

[Kathy Jacobs]

Robert,
Check and see if "Fast Saves" is turned on. (It is one of the pieces of
advice on the FAQ page that tohlz sent you too.) With that size presentation
and few graphics, that would be one of the first things I would check.

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

Thanks all.

As I am still learning PPT, I will try these suggested solutions as I
progress.

Since there is only one or two images in the whole of the presentation,
I suspect the overall large file size has more to do with the formatting.

I was working with someone else's presentation and amended into mine.

Cordially,
Robert

You can compress images using PPT's Compress Images option on the Picture
toolbar (View/Toolbar/Picture).

Zipping a file doesn't change image resolution, which is what you'll need
to
do to make your PPT file smaller. Because PPT does a good job of
maintaining
the original compression of images, there's not much for the zipping
options
to compress.

Now, if you were to zip a PPT 95 file, you'd see a huge difference,
because
PPT 95 didn't maintain the internal compression of images. So a 100kb JPG
would uncompress in PPT 95, and the file would become quite large. Then,
when you zip it, the zip would apply the JPG compression, taking it back
down to a size you'd expect.

Anyway, there are indeed other reasons for large file size, as you read
in
the FAQ entry -- embedded fonts, dragged and dropped files, etc.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

Thank you both.

However, is there not a way to simply compress ppt files into something
sendable?
The presentation is 15 slides long.

Most other non- ppt files can be compressed,
but the zip capability in XP Home only takes the ppt file down by 3%,
that it the new file is 97% of the unzipped file.

Not very efficient if I say so my self.

Please advise.

Robert


"tohlz" <pptheaven[AT]gmail[DOT]com> wrote in message
Hi,
There are few factors which may cause your ppt files to be big. For a
faster
way, you can try out RnR PPTools Optimizer.
Check this out for more information:
"Why are my PowerPoint files so big? What can I do about it?"
http://www.rdpslides.com/pptfaq/FAQ00062.htm
--
====================
http://www.pptheaven.xs3.com
PowerPoint Heaven - The Power to Animate
Contains tutorials on creating amazing animations for your PowerPoint
Presentations.
====================


:



PPT file size is about 5MB,
too large for my email server to allow me to send over Internet to a
recipient.

How can I compress ppt files to a reasonable size such as a 1 or 2 MB
file
from 5 MB?

I can not do this using Microsoft zip software included in XP Home.

Please help.

Thanks
Robert

 

[Echo S]

What kind of formatting do you suspect, Robert?

The information on the FAQ --
http://www.rdpslides.com/pptfaq/FAQ00062.htm -- may help you track down the
problem.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

Thanks all.

As I am still learning PPT, I will try these suggested solutions as I
progress.

Since there is only one or two images in the whole of the presentation,
I suspect the overall large file size has more to do with the formatting.

I was working with someone else's presentation and amended into mine.

Cordially,
Robert

You can compress images using PPT's Compress Images option on the Picture
toolbar (View/Toolbar/Picture).

Zipping a file doesn't change image resolution, which is what you'll need
to
do to make your PPT file smaller. Because PPT does a good job of
maintaining
the original compression of images, there's not much for the zipping
options
to compress.

Now, if you were to zip a PPT 95 file, you'd see a huge difference,
because
PPT 95 didn't maintain the internal compression of images. So a 100kb JPG
would uncompress in PPT 95, and the file would become quite large. Then,
when you zip it, the zip would apply the JPG compression, taking it back
down to a size you'd expect.

Anyway, there are indeed other reasons for large file size, as you read in
the FAQ entry -- embedded fonts, dragged and dropped files, etc.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

Thank you both.

However, is there not a way to simply compress ppt files into something
sendable?
The presentation is 15 slides long.

Most other non- ppt files can be compressed,
but the zip capability in XP Home only takes the ppt file down by 3%,
that it the new file is 97% of the unzipped file.

Not very efficient if I say so my self.

Please advise.

Robert


"tohlz" <pptheaven[AT]gmail[DOT]com> wrote in message
Hi,
There are few factors which may cause your ppt files to be big. For a
faster
way, you can try out RnR PPTools Optimizer.
Check this out for more information:
"Why are my PowerPoint files so big? What can I do about it?"
http://www.rdpslides.com/pptfaq/FAQ00062.htm
--
====================
http://www.pptheaven.xs3.com
PowerPoint Heaven - The Power to Animate
Contains tutorials on creating amazing animations for your PowerPoint
Presentations.
====================


:



PPT file size is about 5MB,
too large for my email server to allow me to send over Internet to a
recipient.

How can I compress ppt files to a reasonable size such as a 1 or 2 MB
file
from 5 MB?

I can not do this using Microsoft zip software included in XP Home.

Please help.

Thanks
Robert