Actual work altering task durations

[verossa]

Hi All,

When I populate the actual work complete there will be ocassions when it is
greater than the baseline causing a variance (over budget). The work column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the duration / period of
the task from 5 days to 5.35 days especially as I have chosen the task type
is 'fixed duration'.

In one scenario, I have a task requiring two departments, each consumes 40
hrs across a period of 5 days. Project automatically populates the resource
requirement (this is fine as I do not know the max resource in the
department). I have tried checking / unchecking the effort driven option
when testing but it makes no difference.

I would appreciate any assist or guidance on this matter.

TIA - Vers

 

[Gérard Ducouret]

Hello Vers,

Where did you enter the Actual Work ? I guess that you entered it in the
Actual Work column.
Try to enter the Actual Work on a day by day basis or, more simpler, on a
week by week basis in the yelow cells of the Task Usage view.

Gérard Ducouret

 

[verossa]

Hey Gerard,

Thanks for responding, I try your suggestion now and report back.

I have implemented your ideas to my previous posts and things are developing
well.

I'm surprised to find you responding on a Saturday! Thanks again.

Speak later, Vers

Hello Vers,

Where did you enter the Actual Work ? I guess that you entered it in the
Actual Work column.
Try to enter the Actual Work on a day by day basis or, more simpler, on a
week by week basis in the yelow cells of the Task Usage view.

Gérard Ducouret

Hi All,

When I populate the actual work complete there will be ocassions when it is
greater than the baseline causing a variance (over budget). The work column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the duration / period of
the task from 5 days to 5.35 days especially as I have chosen the task type
is 'fixed duration'.

In one scenario, I have a task requiring two departments, each consumes 40
hrs across a period of 5 days. Project automatically populates the resource
requirement (this is fine as I do not know the max resource in the
department). I have tried checking / unchecking the effort driven option
when testing but it makes no difference.

I would appreciate any assist or guidance on this matter.

TIA - Vers

 

[verossa]

Hi Gerard,

I have updated the hrs on the task usage sheet, and the durations of the
task nolonger changes even with an over-run.

However, '% complete' activates the progress indicator on the Gantt Chart,
and this is not updated via the task usage. Is task usage the actually hrs
taken to do the work? If so, would it not show progress (the black line) on
the bars of the gantt?

Sorry for all the questions - this application is fascinating. So much to
learn, and so many screens. And its so different to other MS products.

Thanks again,
Vers

Hello Vers,

Where did you enter the Actual Work ? I guess that you entered it in the
Actual Work column.
Try to enter the Actual Work on a day by day basis or, more simpler, on a
week by week basis in the yelow cells of the Task Usage view.

Gérard Ducouret

Hi All,

When I populate the actual work complete there will be ocassions when it is
greater than the baseline causing a variance (over budget). The work column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the duration / period of
the task from 5 days to 5.35 days especially as I have chosen the task type
is 'fixed duration'.

In one scenario, I have a task requiring two departments, each consumes 40
hrs across a period of 5 days. Project automatically populates the resource
requirement (this is fine as I do not know the max resource in the
department). I have tried checking / unchecking the effort driven option
when testing but it makes no difference.

I would appreciate any assist or guidance on this matter.

TIA - Vers

 

[Gérard Ducouret]

Hi Verossa



Whatever the way you entered Actual Work, it *does* update the black
progress line in the Gantt Chart.

In the Task Usage view, did you really insert the Actual Work field : Right
Click on a yellow cell and select "Actual Work" ?



Gérard Ducouret

Hi Gerard,

I have updated the hrs on the task usage sheet, and the durations of the
task nolonger changes even with an over-run.

However, '% complete' activates the progress indicator on the Gantt Chart,
and this is not updated via the task usage. Is task usage the actually hrs
taken to do the work? If so, would it not show progress (the black line) on
the bars of the gantt?

Sorry for all the questions - this application is fascinating. So much to
learn, and so many screens. And its so different to other MS products.

Thanks again,
Vers

Hello Vers,

Where did you enter the Actual Work ? I guess that you entered it in the
Actual Work column.
Try to enter the Actual Work on a day by day basis or, more simpler, on a
week by week basis in the yelow cells of the Task Usage view.

Gérard Ducouret

Hi All,

When I populate the actual work complete there will be ocassions when

it
is

greater than the baseline causing a variance (over budget). The work column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the duration /

period
of

the task from 5 days to 5.35 days especially as I have chosen the task type
is 'fixed duration'.

In one scenario, I have a task requiring two departments, each

consumes

40

 

[verossa]

Gereard,

I was inputting Work not Act. Work.

I right clicked, select Act. Work (as recommended) and things are working
great. [How am I supposed to know all of this?].

This message also answers the next post - perhaps I should learn to wait.

Thanks for all the assistance.

Vers

Hi Verossa



Whatever the way you entered Actual Work, it *does* update the black
progress line in the Gantt Chart.

In the Task Usage view, did you really insert the Actual Work field : Right
Click on a yellow cell and select "Actual Work" ?



Gérard Ducouret

Hi Gerard,

I have updated the hrs on the task usage sheet, and the durations of the
task nolonger changes even with an over-run.

However, '% complete' activates the progress indicator on the Gantt Chart,
and this is not updated via the task usage. Is task usage the actually hrs
taken to do the work? If so, would it not show progress (the black

line)

on
the bars of the gantt?

Sorry for all the questions - this application is fascinating. So much to
learn, and so many screens. And its so different to other MS products.

Thanks again,
Vers

on

a

when

it

is
greater than the baseline causing a variance (over budget). The work
column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the duration / period
of
the task from 5 days to 5.35 days especially as I have chosen the task
type
is 'fixed duration'.

In one scenario, I have a task requiring two departments, each

consumes

40
hrs across a period of 5 days. Project automatically populates the
resource
requirement (this is fine as I do not know the max resource in the
department). I have tried checking / unchecking the effort driven option
when testing but it makes no difference.

I would appreciate any assist or guidance on this matter.

TIA - Vers

 

[Gérard Ducouret]

Verossa,

Keep persevering ! You'll succeed !

Gérard

Gereard,

I was inputting Work not Act. Work.

I right clicked, select Act. Work (as recommended) and things are working
great. [How am I supposed to know all of this?].

This message also answers the next post - perhaps I should learn to wait.

Thanks for all the assistance.

Vers

Hi Verossa



Whatever the way you entered Actual Work, it *does* update the black
progress line in the Gantt Chart.

In the Task Usage view, did you really insert the Actual Work field : Right
Click on a yellow cell and select "Actual Work" ?



Gérard Ducouret

Hi Gerard,

I have updated the hrs on the task usage sheet, and the durations of the
task nolonger changes even with an over-run.

However, '% complete' activates the progress indicator on the Gantt Chart,
and this is not updated via the task usage. Is task usage the

actually
hrs

taken to do the work? If so, would it not show progress (the black

line)

on
the bars of the gantt?

Sorry for all the questions - this application is fascinating. So much to
learn, and so many screens. And its so different to other MS products.

Thanks again,
Vers



Hello Vers,

Where did you enter the Actual Work ? I guess that you entered it in the
Actual Work column.
Try to enter the Actual Work on a day by day basis or, more simpler,

on

a
week by week basis in the yelow cells of the Task Usage view.

Gérard Ducouret

"verossa" <[email protected]> a écrit dans le message de
Hi All,

When I populate the actual work complete there will be ocassions

when

it
is
greater than the baseline causing a variance (over budget). The work
column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the duration / period
of
the task from 5 days to 5.35 days especially as I have chosen the task
type
is 'fixed duration'.

In one scenario, I have a task requiring two departments, each consumes
40
hrs across a period of 5 days. Project automatically populates the
resource
requirement (this is fine as I do not know the max resource in the
department). I have tried checking / unchecking the effort driven
option
when testing but it makes no difference.

I would appreciate any assist or guidance on this matter.

TIA - Vers

 

[Steve House]

Just FYI - "Actual Work" is the total work that was actually performed,
including any overtime amount. "Work" is the total work that was/is
scheduled, set equal to the Actual Work by Project when you post actuals
in. If there is overtime work involved, right click on the usage view
and select "Detail Styles" so you can add the Overtime Work and Actual
Overtime Work fields to the view.

--
Steve House
MS Project MVP
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Gereard,

I was inputting Work not Act. Work.

I right clicked, select Act. Work (as recommended) and things are working
great. [How am I supposed to know all of this?].

This message also answers the next post - perhaps I should learn to wait.

Thanks for all the assistance.

Vers

Hi Verossa



Whatever the way you entered Actual Work, it *does* update the black
progress line in the Gantt Chart.

In the Task Usage view, did you really insert the Actual Work field

:

Right
Click on a yellow cell and select "Actual Work" ?



Gérard Ducouret


Gantt
Chart, actually
hrs

black

line)

much

to

it in
the simpler,

on

ocassions

when

The

work

column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the

duration /
period

of
the task from 5 days to 5.35 days especially as I have chosen

the

task

 

[verossa]

Thansk for the tip Steve - I'll keep that in mind. My project has no
overtime hrs but I'm sure its something that will emerge in future projects.

Cheers - Vers

Just FYI - "Actual Work" is the total work that was actually performed,
including any overtime amount. "Work" is the total work that was/is
scheduled, set equal to the Actual Work by Project when you post actuals
in. If there is overtime work involved, right click on the usage view
and select "Detail Styles" so you can add the Overtime Work and Actual
Overtime Work fields to the view.

--
Steve House
MS Project MVP
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Gereard,

I was inputting Work not Act. Work.

I right clicked, select Act. Work (as recommended) and things are working
great. [How am I supposed to know all of this?].

This message also answers the next post - perhaps I should learn to wait.

Thanks for all the assistance.

Vers

Hi Verossa



Whatever the way you entered Actual Work, it *does* update the black
progress line in the Gantt Chart.

In the Task Usage view, did you really insert the Actual Work field

:

Right
Click on a yellow cell and select "Actual Work" ?



Gérard Ducouret


"verossa" <[email protected]> a écrit dans le message de
Hi Gerard,

I have updated the hrs on the task usage sheet, and the durations of the
task nolonger changes even with an over-run.

However, '% complete' activates the progress indicator on the Gantt
Chart,
and this is not updated via the task usage. Is task usage the actually
hrs
taken to do the work? If so, would it not show progress (the

black

line)
on
the bars of the gantt?

Sorry for all the questions - this application is fascinating. So

much

to
learn, and so many screens. And its so different to other MS products.

Thanks again,
Vers



Hello Vers,

Where did you enter the Actual Work ? I guess that you entered

it in
the

Actual Work column.
Try to enter the Actual Work on a day by day basis or, more

simpler,

on
a
week by week basis in the yelow cells of the Task Usage view.

Gérard Ducouret

"verossa" <[email protected]> a écrit dans le message de
Hi All,

When I populate the actual work complete there will be

ocassions

when
it
is
greater than the baseline causing a variance (over budget).

The

work
column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the duration /
period
of
the task from 5 days to 5.35 days especially as I have chosen

the

task
type
is 'fixed duration'.

In one scenario, I have a task requiring two departments, each
consumes
40
hrs across a period of 5 days. Project automatically populates the
resource
requirement (this is fine as I do not know the max resource in the
department). I have tried checking / unchecking the effort driven
option
when testing but it makes no difference.

I would appreciate any assist or guidance on this matter.

TIA - Vers

 

[Steve House]

Just remember, you have "overtime" whenever the resource works more hours
than his resource calendar defines as his normal workday. If his calendar
says he works an 8 hour day and one day he puts in 10 hours, he's worked 2
hours OT regardless of whether or not he actually draws overtime pay.

--
Steve House
MS Project MVP
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Thansk for the tip Steve - I'll keep that in mind. My project has no
overtime hrs but I'm sure its something that will emerge in future projects.

Cheers - Vers

Just FYI - "Actual Work" is the total work that was actually performed,
including any overtime amount. "Work" is the total work that was/is
scheduled, set equal to the Actual Work by Project when you post actuals
in. If there is overtime work involved, right click on the usage view
and select "Detail Styles" so you can add the Overtime Work and Actual
Overtime Work fields to the view.

--
Steve House
MS Project MVP
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Gereard,

I was inputting Work not Act. Work.

I right clicked, select Act. Work (as recommended) and things are working
great. [How am I supposed to know all of this?].

This message also answers the next post - perhaps I should learn to wait.

Thanks for all the assistance.

Vers




Hi Verossa



Whatever the way you entered Actual Work, it *does* update the black
progress line in the Gantt Chart.

In the Task Usage view, did you really insert the Actual Work field :
Right
Click on a yellow cell and select "Actual Work" ?



Gérard Ducouret


"verossa" <[email protected]> a écrit dans le message de
Hi Gerard,

I have updated the hrs on the task usage sheet, and the durations of the
task nolonger changes even with an over-run.

However, '% complete' activates the progress indicator on the Gantt
Chart,
and this is not updated via the task usage. Is task usage the actually
hrs
taken to do the work? If so, would it not show progress (the black
line)
on
the bars of the gantt?

Sorry for all the questions - this application is fascinating. So much
to
learn, and so many screens. And its so different to other MS products.

Thanks again,
Vers



Hello Vers,

Where did you enter the Actual Work ? I guess that you entered it in
the
Actual Work column.
Try to enter the Actual Work on a day by day basis or, more simpler,
on
a
week by week basis in the yelow cells of the Task Usage view.

Gérard Ducouret

"verossa" <[email protected]> a écrit dans le message de
Hi All,

When I populate the actual work complete there will be ocassions
when
it
is
greater than the baseline causing a variance (over budget). The
work
column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the duration /
period
of
the task from 5 days to 5.35 days especially as I have chosen the
task
type
is 'fixed duration'.

In one scenario, I have a task requiring two departments, each
consumes
40
hrs across a period of 5 days. Project automatically populates the
resource
requirement (this is fine as I do not know the max resource in the
department). I have tried checking / unchecking the effort driven
option
when testing but it makes no difference.

I would appreciate any assist or guidance on this matter.

TIA - Vers

 

[verossa]

Hi Steve,

I missed your response... I can only access the NG during the evenings as
my employer blocks access at work.

Thanks for the tip - I'll make a note of it. On my project the overtime
rate will not apply as we'll get another man to do the additional 2 hours...
But its an interesting point and worth considering for future projects. MS
Project has some very interesting defaults that aren't made clear.

Speak soon,
Vers

Just remember, you have "overtime" whenever the resource works more hours
than his resource calendar defines as his normal workday. If his calendar
says he works an 8 hour day and one day he puts in 10 hours, he's worked 2
hours OT regardless of whether or not he actually draws overtime pay.

--
Steve House
MS Project MVP
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Thansk for the tip Steve - I'll keep that in mind. My project has no
overtime hrs but I'm sure its something that will emerge in future projects.

Cheers - Vers

Just FYI - "Actual Work" is the total work that was actually performed,
including any overtime amount. "Work" is the total work that was/is
scheduled, set equal to the Actual Work by Project when you post actuals
in. If there is overtime work involved, right click on the usage view
and select "Detail Styles" so you can add the Overtime Work and Actual
Overtime Work fields to the view.

--
Steve House
MS Project MVP
Visit http://www.mvps.org/project/faqs.htm for the FAQs


Gereard,

I was inputting Work not Act. Work.

I right clicked, select Act. Work (as recommended) and things are
working
great. [How am I supposed to know all of this?].

This message also answers the next post - perhaps I should learn to
wait.

Thanks for all the assistance.

Vers




Hi Verossa



Whatever the way you entered Actual Work, it *does* update the black
progress line in the Gantt Chart.

In the Task Usage view, did you really insert the Actual Work field
:
Right
Click on a yellow cell and select "Actual Work" ?



Gérard Ducouret


"verossa" <[email protected]> a écrit dans le message de
Hi Gerard,

I have updated the hrs on the task usage sheet, and the durations
of the
task nolonger changes even with an over-run.

However, '% complete' activates the progress indicator on the
Gantt
Chart,
and this is not updated via the task usage. Is task usage the
actually
hrs
taken to do the work? If so, would it not show progress (the
black
line)
on
the bars of the gantt?

Sorry for all the questions - this application is fascinating. So
much
to
learn, and so many screens. And its so different to other MS
products.

Thanks again,
Vers



message
Hello Vers,

Where did you enter the Actual Work ? I guess that you entered
it in
the
Actual Work column.
Try to enter the Actual Work on a day by day basis or, more
simpler,
on
a
week by week basis in the yelow cells of the Task Usage view.

Gérard Ducouret

"verossa" <[email protected]> a écrit dans le message de
Hi All,

When I populate the actual work complete there will be
ocassions
when
it
is
greater than the baseline causing a variance (over budget).
The
work
column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the
duration /
period
of
the task from 5 days to 5.35 days especially as I have chosen
the
task
type
is 'fixed duration'.

In one scenario, I have a task requiring two departments, each
consumes
40
hrs across a period of 5 days. Project automatically populates
the
resource
requirement (this is fine as I do not know the max resource in
the
department). I have tried checking / unchecking the effort
driven
option
when testing but it makes no difference.

I would appreciate any assist or guidance on this matter.

TIA - Vers

 

[Steve House]

I agree with that!! Project is a different type of software from almost
anything else under the Office umbrella and does very little hand-holding.
It is extremely easy to create project plans than have no bearing on reality
whatsoever without Project making a single peep by way of error messages.
This is one piece of software with which I consider training through formal,
instructor led classes to be a very smart move unless you are already very
fluent in the discipline of project management.


--
Steve House
MS Project MVP
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Hi Steve,

I missed your response... I can only access the NG during the evenings as
my employer blocks access at work.

Thanks for the tip - I'll make a note of it. On my project the overtime
rate will not apply as we'll get another man to do the additional 2 hours...
But its an interesting point and worth considering for future projects. MS
Project has some very interesting defaults that aren't made clear.

Speak soon,
Vers

Just remember, you have "overtime" whenever the resource works more hours
than his resource calendar defines as his normal workday. If his calendar
says he works an 8 hour day and one day he puts in 10 hours, he's worked 2
hours OT regardless of whether or not he actually draws overtime pay.

--
Steve House
MS Project MVP
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Thansk for the tip Steve - I'll keep that in mind. My project has no
overtime hrs but I'm sure its something that will emerge in future projects.

Cheers - Vers





Just FYI - "Actual Work" is the total work that was actually performed,
including any overtime amount. "Work" is the total work that was/is
scheduled, set equal to the Actual Work by Project when you post actuals
in. If there is overtime work involved, right click on the usage view
and select "Detail Styles" so you can add the Overtime Work and Actual
Overtime Work fields to the view.

--
Steve House
MS Project MVP
Visit http://www.mvps.org/project/faqs.htm for the FAQs


Gereard,

I was inputting Work not Act. Work.

I right clicked, select Act. Work (as recommended) and things are
working
great. [How am I supposed to know all of this?].

This message also answers the next post - perhaps I should learn to
wait.

Thanks for all the assistance.

Vers




Hi Verossa



Whatever the way you entered Actual Work, it *does* update the black
progress line in the Gantt Chart.

In the Task Usage view, did you really insert the Actual Work field
:
Right
Click on a yellow cell and select "Actual Work" ?



Gérard Ducouret


"verossa" <[email protected]> a écrit dans le message de
Hi Gerard,

I have updated the hrs on the task usage sheet, and the durations
of the
task nolonger changes even with an over-run.

However, '% complete' activates the progress indicator on the
Gantt
Chart,
and this is not updated via the task usage. Is task usage the
actually
hrs
taken to do the work? If so, would it not show progress (the
black
line)
on
the bars of the gantt?

Sorry for all the questions - this application is fascinating. So
much
to
learn, and so many screens. And its so different to other MS
products.

Thanks again,
Vers



message
Hello Vers,

Where did you enter the Actual Work ? I guess that you entered
it in
the
Actual Work column.
Try to enter the Actual Work on a day by day basis or, more
simpler,
on
a
week by week basis in the yelow cells of the Task Usage view.

Gérard Ducouret

"verossa" <[email protected]> a écrit dans le

message

de

Hi All,

When I populate the actual work complete there will be
ocassions
when
it
is
greater than the baseline causing a variance (over budget).
The
work
column
increase to reflect the actual data [I understand this].

However, I do understand why the above would alter the
duration /
period
of
the task from 5 days to 5.35 days especially as I have chosen
the
task
type
is 'fixed duration'.

In one scenario, I have a task requiring two departments, each
consumes
40
hrs across a period of 5 days. Project automatically populates
the
resource
requirement (this is fine as I do not know the max

resource

in