address block in mail merge

[JeanneK]

I'm using mail merge wizard in Word 2003. How do I get the Job Title
included in the address block?

 

[Padraig]

I hope you get an answer. I just hit the same problem today.

 

[Doug Robbins]

Don't bother with the address block, just insert the fields that you want in
the configuration that you want.

If you are using Outlook as the data source, start the mailmerge from
Outlook rather than from Word as you will then have far more control over
the fields that you can use.

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Hope this helps,
Doug Robbins - Word MVP

 

[Doug Robbins]

See response to OP

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Please respond to the Newsgroup for the benefit of others who may be
interested. Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP

 

[Discreet Andrew]

I have exactly the same problem Jeanne. And if I do what others recommend -
stop using address block and inserting individual fields, "job title" still
doesn't appear in the resulting merged document(s).

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?RGlzY3JlZXQgQW5kcmV3?=,

And if I do what others recommend -
stop using address block and inserting individual fields, "job title" still
doesn't appear in the resulting merged document(s).

But it will if you start the merge from OUTLOOK's tools/mail merge menu.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
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[Padraig]

Then there is no way to do this using an Excel database and it is necessary
to import to Outlook?

 

[Krista]

Yippee, I think this can be done. I was having a very similar problem
inserting a third line into a set of labels. Try going to "Tools" and under
"letters and mailings" click on "view mail merge tool bar." Then, where you
would normally insert the address block, click in the document, then click on
the "insert merge fields" button _on the mail merge toolbar__. When this
brings up a window, make sure to select "address fields" instead of "database
fields" at the top. Then select the first field used in your address block
and click insert. Then move the pointer in the document to where you want the
second field and repeat the process, continuing until you've created a
customized address block. When doing labels, I then had to click on "update
all labels." When you have finished, make sure to click on "Merge to new
document" in the tool bar.

 

[Krista]

Sorry, I should have added that you have to click close each time after
clicking insert.

 

[Doug Robbins]

It most certainly can be done by using an Excel spreadsheet as the data
source (assuming that there is a Job Title field. Just DO NOT USE the
Address Block.

--
Please respond to the Newsgroup for the benefit of others who may be
interested. Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP

 

[JeanneK]

Because I was not using Outlook, I tried Krista's information and it worked
great for me. Hope you had good results also.

 

[JeanneK]

Thanks for your input. However, some of us are very inexperienced in all of
this and the detailed instructions sent by Krista worked best. Now that I
know how this whole communication thing works, if I need more in depth info I
now can email to ask for that. Thank you again.

 

[JeanneK]

Not sure if you've gotten this worked out yet, but the "Job Title" has to be
a field that is set up in your database records to choose from. I found that
following Krista's information worked perfectly for me. And I didn't use
Outlook I used the information I put in within the mail merge program.