can I format a sub-summary task independently

[chris]

I'm using indents to create phases in my project. However, I would like to be able to format sub-summary tasks
differently than the main summary task. If I go to bar styles I can edit the summary task formatting but how do I creat
a new sub-summary type ? When I enter a task name how do I then identify it as this new type
Thank

 

[Gérard Ducouret]

Hello again

Use a Flag field, such as Flag1 that you switch to Yes for certain
Summaries. this Flag1 could be the result of a formula.
In the Bar Style dialog, create a new bar style which "Show for... Tasks" ;
Summary;Flag1

Gérard Ducouret

I'm using indents to create phases in my project. However, I would like

to be able to format sub-summary tasks

differently than the main summary task. If I go to bar styles I can edit

the summary task formatting but how do I create

 

[chris]

Thanks. I used flag1 field to do this but then I got both then the new bar overlaid the old summary bar. I went back and deselected "show rolled up gnatt bars" on the summary task information window but I still get both bars on the gnatt chart
I also changed "show for ... tasks" from summary,flag1 to just flag1 with the same result. I also added the "summary task" column to deselect the sub-summary tasks but it would not let me. It seems like if its indented it forces it to be a summary and puts both bars there. Is there a way to use indenting and the flag1 option without getting the initial summary bar to appear
Thanks again for the help

 

[chris]

Can you give me an example of how to use a formula to set the flag eg; say I wanted the flag = yes if the
duration is estimated. Where is this specified and in what format ?
Thanks again

 

[Jan De Messemaeker]

Hi,

Change the "normal" summary bar to show for... Summary, not flag1
HTH
--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
Project Management Consultancy
Prom+ade BVBA
32-495-300 620

Thanks. I used flag1 field to do this but then I got both then the new

bar overlaid the old summary bar. I went back and deselected "show rolled
up gnatt bars" on the summary task information window but I still get both
bars on the gnatt chart.

I also changed "show for ... tasks" from summary,flag1 to just flag1 with

the same result. I also added the "summary task" column to deselect the
sub-summary tasks but it would not let me. It seems like if its indented it
forces it to be a summary and puts both bars there. Is there a way to use
indenting and the flag1 option without getting the initial summary bar to
appear ?

 

[chris]

flag1 is not shown for the "original summary task" is there a way to specify summary and "not flag1".
I have
NAME Show for .... task
summary summar
summary2 flag1
but I still get both bars on items marked with flag1.

 

[Gérard Ducouret]

Hello Chris

I used the Flag1 field that I renamed "Estim".
Tools / Customize / Fields... / Rename...
Formula : IIf([Estimated];-1;0)

NB : all this formula has been writen only with mouse clicks using the
"function" and "field" buttons.

Then I create a green summary bar *UNDER* the black one (Very important :
the symbol bar drawn at the bottom cover the symbols drawn at the top) which
shows for... Summary,Flag1.

If you give me your email, I would send you a small example .mpp file

Gérard Ducouret

 

[chris]

I got this to work - thanks I appreciate the help. I think the problem was that I was trying to make the summary2 bar different/smaller than the original summary bar. When I make it the same bar type, I get the color for the summary2 task.
The other problem I have is for both summary and summary2 I put the "name" to the right of the bar. In this case, it seems I can only get the color used for the summary task and not the color for the summary2 task because even though its the same text field the new color for summary2 does not cover the original text from summary. Is there any way around this ?

 

[chris]

I got the gnatt chart bar to change based on the estim formula but is there also a way to get the corresponding task Name in the entry table to change as well. I want the color of the task name in the table entry portion and the task bar in the gnatt chart to match. I already used the marked field to format text to highlight something else
Thanks again

 

[chris]

I noticed you used -1 as the "truepart". How/where do I specify options for these values ? It seems like
0=no and 1=yes but where is this set. I would like to add other options eg; -1=null and -2 = "OPEN". How do
I add other options to the list
Thanks

 

[Jan De Messemaeker]

Hi,

Second attempt
For summary put in show for summary;not flag1
I really can't explain it differently, sorry.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
Project Management Consultancy
Prom+ade BVBA
32-495-300 620

flag1 is not shown for the "original summary task" is there a way to

specify summary and "not flag1".

 

[Gérard Ducouret]

Hello Chris,
A Flag field can't have more than 2 values : "Yes" or "No" in english, "Oui"
or "Non" in french.
Nb : you can type in these text values between quotes in the formula, but -1
or 0 is international...

Gérard Ducouret

I noticed you used -1 as the "truepart". How/where do I specify options

for these values ? It seems like

0=no and 1=yes but where is this set. I would like to add other options

eg; -1=null and -2 = "OPEN". How do

 

[Gérard Ducouret]

The Marked fiel is the only one which can be used to manage the color of
tasks names. (with exceptions of some criteria as "critical"...)
So the only way to do that now is to write a VBA procedure.

Gérard Ducouret

I got the gnatt chart bar to change based on the estim formula but is

there also a way to get the corresponding task Name in the entry table to
change as well. I want the color of the task name in the table entry
portion and the task bar in the gnatt chart to match. I already used the
marked field to format text to highlight something else.

 

[Gérard Ducouret]

In order to separate more explicitly the 2 types of summary bars, you could
create another Flag field with a formula which gives the revers result of
the first one :
Formula : IIf([Estimated];0;-1)

Gérard Ducouret

I got this to work - thanks I appreciate the help. I think the problem

was that I was trying to make the summary2 bar different/smaller than the
original summary bar. When I make it the same bar type, I get the color for
the summary2 task.

The other problem I have is for both summary and summary2 I put the "name"

to the right of the bar. In this case, it seems I can only get the color
used for the summary task and not the color for the summary2 task because
even though its the same text field the new color for summary2 does not
cover the original text from summary. Is there any way around this ?