change dates in 1 file to filter to 4 other files

[Vicky]

I maintain 5 project files. I only maintain the start finish dates and the
tasks. I am not concerned with % or constraints, etc. Is there a way to
change dates and/or tasks in 1 file and have the information filter to the
other 4 files so that I do not have to go in to each file and change the
information?

 

[Steve House [Project MVP]]

Are you saying the same tasks are in all 5 files, in other words, there are
5 independent copies of the same project plan????

 

[Vicky]

Somewhat, but each file is different as far as how far out they are extended.
ie: 2006, long range (out to 2010) which includes 2006, east west combined
(for 2006-2007, heavy workload , overlapping etc. Each file is reviewed by
different people and I just want to make it easier on myself.

Thank you.

 

[Vicky]

I have never received an answer. Is there a way to do this?

Are you saying the same tasks are in all 5 files, in other words, there are
5 independent copies of the same project plan????

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

I maintain 5 project files. I only maintain the start finish dates and the
tasks. I am not concerned with % or constraints, etc. Is there a way to
change dates and/or tasks in 1 file and have the information filter to the
other 4 files so that I do not have to go in to each file and change the
information?

 

[John]

I have never received an answer. Is there a way to do this?

Vicky,
You never received an answer because what you are asking quite frankly
doesn't make a whole lot of sense. That's how Steve saw it and asked his
question but you never answered it. I have the same question as Steve
plus a few other observations.

When you say you, "...only maintain the start [and] finish dates...",
what exactly do you mean? On the surface it sounds like you are manually
entering dates into the task Start and Finish fields. If so, you are
basically preventing Project from doing what it is designed to do, that
is, to help you manage your project by automatically calculating the
schedule based on estimated duration and links between tasks. If you
want to put dates in manually, you might as well use Excel, it would be
a whole lot easier.

You also mention that you somehow want to edit one file and have the
other four respond in kind. That will only happen if the tasks in each
file are replicated (as Steve asked) or if the tasks are linked.

We can give you some help if you tell us what you really have and what
your end goal is.

John
Project MVP

Are you saying the same tasks are in all 5 files, in other words, there are
5 independent copies of the same project plan????

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

I maintain 5 project files. I only maintain the start finish dates and the
tasks. I am not concerned with % or constraints, etc. Is there a way to
change dates and/or tasks in 1 file and have the information filter to the
other 4 files so that I do not have to go in to each file and change the
information?

 

[Vicky]

John,
I did respond to his question in another new message on 4/12. I hit the new
button instead if the reply one. So sorry, my error. Please see below:

"Somewhat, but each file is different as far as how far out they are
extended.
ie: 2006, long range (out to 2010) which includes 2006, east west combined
(for 2006-2007, heavy workload , overlapping etc. Each file is reviewed by
different people and I just want to make it easier on myself."

This may seem silly to you but my boss wishes it done this way. He likes the
product . As I said, I was only trying to make it a bit easier on myself. I
will see if I can get help elsewhere. Sorry to have bothered you.

Have A Good Day,
Vicky

I have never received an answer. Is there a way to do this?

Vicky,
You never received an answer because what you are asking quite frankly
doesn't make a whole lot of sense. That's how Steve saw it and asked his
question but you never answered it. I have the same question as Steve
plus a few other observations.

When you say you, "...only maintain the start [and] finish dates...",
what exactly do you mean? On the surface it sounds like you are manually
entering dates into the task Start and Finish fields. If so, you are
basically preventing Project from doing what it is designed to do, that
is, to help you manage your project by automatically calculating the
schedule based on estimated duration and links between tasks. If you
want to put dates in manually, you might as well use Excel, it would be
a whole lot easier.

You also mention that you somehow want to edit one file and have the
other four respond in kind. That will only happen if the tasks in each
file are replicated (as Steve asked) or if the tasks are linked.

We can give you some help if you tell us what you really have and what
your end goal is.

John
Project MVP

Are you saying the same tasks are in all 5 files, in other words, there are
5 independent copies of the same project plan????

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


I maintain 5 project files. I only maintain the start finish dates and the
tasks. I am not concerned with % or constraints, etc. Is there a way to
change dates and/or tasks in 1 file and have the information filter to the
other 4 files so that I do not have to go in to each file and change the
information?

 

[JulieS]

Hi Vicky,

You can combine the 4 or 5 files into a consolidated master and link the
tasks (create external predecessors and successors) between the tasks.
If the schedule of one of the tasks in one file is modified, the
successor tasks in the other file will change as well.

You may wish to read fellow MVP Mike Glen's series of articles on MS
Project at:
http://project.mvps.org/mike's_tutorials.htm

See particularly articles 17 & 18.

*However, if, as John noted, if the dates have been manually entered,
this creates some very substantial problems and essentially defeats the
purpose of using MS Project.*

I hope this helps. Let us know how you get along.

Julie

John,
I did respond to his question in another new message on 4/12. I hit
the new
button instead if the reply one. So sorry, my error. Please see below:

"Somewhat, but each file is different as far as how far out they are
extended.
ie: 2006, long range (out to 2010) which includes 2006, east west
combined
(for 2006-2007, heavy workload , overlapping etc. Each file is
reviewed by
different people and I just want to make it easier on myself."

This may seem silly to you but my boss wishes it done this way. He
likes the
product . As I said, I was only trying to make it a bit easier on
myself. I
will see if I can get help elsewhere. Sorry to have bothered you.

Have A Good Day,
Vicky

I have never received an answer. Is there a way to do this?

Vicky,
You never received an answer because what you are asking quite
frankly
doesn't make a whole lot of sense. That's how Steve saw it and asked
his
question but you never answered it. I have the same question as Steve
plus a few other observations.

When you say you, "...only maintain the start [and] finish dates...",
what exactly do you mean? On the surface it sounds like you are
manually
entering dates into the task Start and Finish fields. If so, you are
basically preventing Project from doing what it is designed to do,
that
is, to help you manage your project by automatically calculating the
schedule based on estimated duration and links between tasks. If you
want to put dates in manually, you might as well use Excel, it would
be
a whole lot easier.

You also mention that you somehow want to edit one file and have the
other four respond in kind. That will only happen if the tasks in
each
file are replicated (as Steve asked) or if the tasks are linked.

We can give you some help if you tell us what you really have and
what
your end goal is.

John
Project MVP

:

Are you saying the same tasks are in all 5 files, in other words,
there are
5 independent copies of the same project plan????

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


I maintain 5 project files. I only maintain the start finish
dates and the
tasks. I am not concerned with % or constraints, etc. Is there
a way to
change dates and/or tasks in 1 file and have the information
filter to the
other 4 files so that I do not have to go in to each file and
change the
information?

 

[Vicky]

Thank you Julie. That is the MSP help I was looking for.

V/r,
Vicky

Hi Vicky,

You can combine the 4 or 5 files into a consolidated master and link the
tasks (create external predecessors and successors) between the tasks.
If the schedule of one of the tasks in one file is modified, the
successor tasks in the other file will change as well.

You may wish to read fellow MVP Mike Glen's series of articles on MS
Project at:
http://project.mvps.org/mike's_tutorials.htm

See particularly articles 17 & 18.

*However, if, as John noted, if the dates have been manually entered,
this creates some very substantial problems and essentially defeats the
purpose of using MS Project.*

I hope this helps. Let us know how you get along.

Julie

John,
I did respond to his question in another new message on 4/12. I hit
the new
button instead if the reply one. So sorry, my error. Please see below:

"Somewhat, but each file is different as far as how far out they are
extended.
ie: 2006, long range (out to 2010) which includes 2006, east west
combined
(for 2006-2007, heavy workload , overlapping etc. Each file is
reviewed by
different people and I just want to make it easier on myself."

This may seem silly to you but my boss wishes it done this way. He
likes the
product . As I said, I was only trying to make it a bit easier on
myself. I
will see if I can get help elsewhere. Sorry to have bothered you.

Have A Good Day,
Vicky

I have never received an answer. Is there a way to do this?

Vicky,
You never received an answer because what you are asking quite
frankly
doesn't make a whole lot of sense. That's how Steve saw it and asked
his
question but you never answered it. I have the same question as Steve
plus a few other observations.

When you say you, "...only maintain the start [and] finish dates...",
what exactly do you mean? On the surface it sounds like you are
manually
entering dates into the task Start and Finish fields. If so, you are
basically preventing Project from doing what it is designed to do,
that
is, to help you manage your project by automatically calculating the
schedule based on estimated duration and links between tasks. If you
want to put dates in manually, you might as well use Excel, it would
be
a whole lot easier.

You also mention that you somehow want to edit one file and have the
other four respond in kind. That will only happen if the tasks in
each
file are replicated (as Steve asked) or if the tasks are linked.

We can give you some help if you tell us what you really have and
what
your end goal is.

John
Project MVP

:

Are you saying the same tasks are in all 5 files, in other words,
there are
5 independent copies of the same project plan????

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


I maintain 5 project files. I only maintain the start finish
dates and the
tasks. I am not concerned with % or constraints, etc. Is there
a way to
change dates and/or tasks in 1 file and have the information
filter to the
other 4 files so that I do not have to go in to each file and
change the
information?

 

[JulieS]

You're welcome and thanks for the feedback.

Julie

Thank you Julie. That is the MSP help I was looking for.

V/r,
Vicky

Hi Vicky,

You can combine the 4 or 5 files into a consolidated master and link
the
tasks (create external predecessors and successors) between the
tasks.
If the schedule of one of the tasks in one file is modified, the
successor tasks in the other file will change as well.

You may wish to read fellow MVP Mike Glen's series of articles on MS
Project at:
http://project.mvps.org/mike's_tutorials.htm

See particularly articles 17 & 18.

*However, if, as John noted, if the dates have been manually entered,
this creates some very substantial problems and essentially defeats
the
purpose of using MS Project.*

I hope this helps. Let us know how you get along.

Julie

John,
I did respond to his question in another new message on 4/12. I hit
the new
button instead if the reply one. So sorry, my error. Please see
below:

"Somewhat, but each file is different as far as how far out they
are
extended.
ie: 2006, long range (out to 2010) which includes 2006, east west
combined
(for 2006-2007, heavy workload , overlapping etc. Each file is
reviewed by
different people and I just want to make it easier on myself."

This may seem silly to you but my boss wishes it done this way. He
likes the
product . As I said, I was only trying to make it a bit easier on
myself. I
will see if I can get help elsewhere. Sorry to have bothered you.

Have A Good Day,
Vicky

:

I have never received an answer. Is there a way to do this?

Vicky,
You never received an answer because what you are asking quite
frankly
doesn't make a whole lot of sense. That's how Steve saw it and
asked
his
question but you never answered it. I have the same question as
Steve
plus a few other observations.

When you say you, "...only maintain the start [and] finish
dates...",
what exactly do you mean? On the surface it sounds like you are
manually
entering dates into the task Start and Finish fields. If so, you
are
basically preventing Project from doing what it is designed to do,
that
is, to help you manage your project by automatically calculating
the
schedule based on estimated duration and links between tasks. If
you
want to put dates in manually, you might as well use Excel, it
would
be
a whole lot easier.

You also mention that you somehow want to edit one file and have
the
other four respond in kind. That will only happen if the tasks in
each
file are replicated (as Steve asked) or if the tasks are linked.

We can give you some help if you tell us what you really have and
what
your end goal is.

John
Project MVP

:

Are you saying the same tasks are in all 5 files, in other
words,
there are
5 independent copies of the same project plan????

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


I maintain 5 project files. I only maintain the start finish
dates and the
tasks. I am not concerned with % or constraints, etc. Is
there
a way to
change dates and/or tasks in 1 file and have the information
filter to the
other 4 files so that I do not have to go in to each file
and
change the
information?

 

[John]

Thank you Julie. That is the MSP help I was looking for.

V/r,
Vicky

Vicky,
It sounds like my response turned you off, that was certainly not my
intent. It would have been helpful if you had indicated in your post
yesterday that you had replied to Steve's query in a new message. As it
was, the new post hit us out of the blue and it appeared you had ignored
the initial attempt to help. Anyway, I'm glad Julie offered some
suggestions that help.

Posting to the newsgroup is never a bother, that's what we are here for.

John
Project MVP

Hi Vicky,

You can combine the 4 or 5 files into a consolidated master and link the
tasks (create external predecessors and successors) between the tasks.
If the schedule of one of the tasks in one file is modified, the
successor tasks in the other file will change as well.

You may wish to read fellow MVP Mike Glen's series of articles on MS
Project at:
http://project.mvps.org/mike's_tutorials.htm

See particularly articles 17 & 18.

*However, if, as John noted, if the dates have been manually entered,
this creates some very substantial problems and essentially defeats the
purpose of using MS Project.*

I hope this helps. Let us know how you get along.

Julie

John,
I did respond to his question in another new message on 4/12. I hit
the new
button instead if the reply one. So sorry, my error. Please see below:

"Somewhat, but each file is different as far as how far out they are
extended.
ie: 2006, long range (out to 2010) which includes 2006, east west
combined
(for 2006-2007, heavy workload , overlapping etc. Each file is
reviewed by
different people and I just want to make it easier on myself."

This may seem silly to you but my boss wishes it done this way. He
likes the
product . As I said, I was only trying to make it a bit easier on
myself. I
will see if I can get help elsewhere. Sorry to have bothered you.

Have A Good Day,
Vicky

:

I have never received an answer. Is there a way to do this?

Vicky,
You never received an answer because what you are asking quite
frankly
doesn't make a whole lot of sense. That's how Steve saw it and asked
his
question but you never answered it. I have the same question as Steve
plus a few other observations.

When you say you, "...only maintain the start [and] finish dates...",
what exactly do you mean? On the surface it sounds like you are
manually
entering dates into the task Start and Finish fields. If so, you are
basically preventing Project from doing what it is designed to do,
that
is, to help you manage your project by automatically calculating the
schedule based on estimated duration and links between tasks. If you
want to put dates in manually, you might as well use Excel, it would
be
a whole lot easier.

You also mention that you somehow want to edit one file and have the
other four respond in kind. That will only happen if the tasks in
each
file are replicated (as Steve asked) or if the tasks are linked.

We can give you some help if you tell us what you really have and
what
your end goal is.

John
Project MVP

:

Are you saying the same tasks are in all 5 files, in other words,
there are
5 independent copies of the same project plan????

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


I maintain 5 project files. I only maintain the start finish
dates and the
tasks. I am not concerned with % or constraints, etc. Is there
a way to
change dates and/or tasks in 1 file and have the information
filter to the
other 4 files so that I do not have to go in to each file and
change the
information?