Combining files

[JAID]

After response to my recent questions (for which I am grateful-TimeStamping and Folder Standardising) I downloaded the preview and am delighted that OneNote can be set up to cover my need in those areas exactly. Already it is a fluent replacement for the previous tool used.

Now (after a couple days of use) I would like to purchase another copy for my notebook. However, with now a highly structured project filing system in place, what would make that expense most palatable would be the possibility of saving like projects back to one main file.

In other words, One-Note seen as user specific rather than machine specific would be ideal if the user could combine all notes from various machines on a project by project basis so that for archival purposes there was one point of access and directory

When one machine's One Note files are being saved to another's it would have to respect the following
1. Where like named folders/sections/pages exist, that (or the group) saved is inserted within the like recipient file.
2. Where like named components do not exist they are appended within the lowest level of like named component that does exist. (eg. where a new section has been added to a project folder in the notebook when saved back to the master file all the elements of a particular like named project are saved within their corresponding subsections except the new section which becomes another new section within the master file.
3. Where elements have been saved out to a master file a record permitting their exclusion from future saves is maintained withing the saving machine. (Useful in segmenting project work without building in repetition.

Have I (hopefully) overlooked the possible existing capacity to achieve this

Regard

Ia

 

[Ben M. Schorr, MVP-OneNote]

Now (after a couple days of use) I would like to purchase another copy
for my notebook. However, with now a highly structured project filing
system in place, what would make that expense most palatable would be
the possibility of saving like projects back to one main file.

I actually do that already quite a bit - move some of my OneNote data
files back and forth between multiple machines. I do it in a much more
mundane way though:
1. My primary method - I have two folders (and quite a few sections) stored
on a USB flash drive which I take with me everywhere. Whichever machine
I'm in front of I can plug it in and OneNote on that machine can access
those documents just as I left them on the last machine. It's easy, but
I have to remember to take the flash drive with me.
2. I have an account on MSN (I think everybody with Office 2003 gets one)
whereby I get some small amount of free disk space on their server. I
have located a couple of occasionally used folders/sections there which
I can readily access from any machine that I log into with my Passport.

3. I have a VPN connection from home to work. As needed I can point my
home machine, across that VPN, to a shared storage location on my work
machine, where I have located some OneNote folders. In a pinch I could
even navigate directly into my base My Notebook folder in the office machine
to access those files from home.
Hope those spur some ideas for you.

 

[JAID]

Thank you Ben

The idea of carrying a flash drive (or in my case a USB thumb drive) with me and directing the applications to it is a good alternative to the application handling it internally. [which I had not thought of - partly because my little drive is particular about which machines it will tango with and has no taste for my workstation.] Those 4 laptop USB positions will be full.

A good workaround. Still be a nice facility for the application to grapple with

Regard

Ian

 

[Chris_Pratley \(MS\)]

On the plus side, you don't need to buy a second copy for your laptop - the
EULA for OneNote allows you to install it on your desktop and laptop, as
long as the same person uses both machines.


Chris Pratley (MS)
OneNote design team

Thank you Ben

The idea of carrying a flash drive (or in my case a USB thumb drive) with

me and directing the applications to it is a good alternative to the
application handling it internally. [which I had not thought of - partly
because my little drive is particular about which machines it will tango
with and has no taste for my workstation.] Those 4 laptop USB positions will
be full.