Default Calendar for New Tasks

[Hadi]

is there a way to have MS Project default to a certain calendar everytime you
insert a new task? I think it just has a "none" calendar right now everytime
i insert a calendar. it might sounds stupid but am administring 400 files
with 30 users and it will make my life easier if i can make it happen

 

[John]

is there a way to have MS Project default to a certain calendar everytime you
insert a new task? I think it just has a "none" calendar right now everytime
i insert a calendar. it might sounds stupid but am administring 400 files
with 30 users and it will make my life easier if i can make it happen

Hadi,
The default calendar type for a new file, (and all tasks therein), is
determined by the setting under Project/Project Information. All you
have to do is to create whatever calendar you want (Tools/Change Working
Time) and insure it is stored in your Global (Tools/Organizer/Calendars
tab).

Hope this helps.
John
Project MVP

 

[Jan De Messemaeker]

Hi John, Hadi, all,

The way I read Hadi's question, this is not the answer.
Can a new task by default have a task calendar? I don't think so.
You may use a VBA program to assign a certain task calendar to any task that
hasn't one.
I'm not very familiar with event-driven macro's so I can't tell you for sure
how to best make this automatic but it is definitely feasible.
HTH

 

[John]

Hi John, Hadi, all,

The way I read Hadi's question, this is not the answer.
Can a new task by default have a task calendar? I don't think so.
You may use a VBA program to assign a certain task calendar to any task that
hasn't one.
I'm not very familiar with event-driven macro's so I can't tell you for sure
how to best make this automatic but it is definitely feasible.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
+32-495-300 620

Jan,
According to the help file (which I checked before I responded), new
tasks DO have a default calendar. The help file says, in part, "By
default, tasks are scheduled based on the working time of the project
calendar, as set in the Project Information dialog box".

However, I do agree that the presence of "none" in the calendar
selection box of the Task Information window is misleading. I believe it
should by default show the same calendar as is shown in the Project
Information window.

John
Project MVP

 

[Mike Glen]

Hi Hadi,

Welcome to this Microsoft Project newsgroup

Whatever solution you come up with, I would question the need to have every
task with its own TASK calendar. Just let the tasks go with the default
project calendar and only change the Task calendar when it is specifically
( and rarely) required. In this way, Project will schedule using either the
project calendar or the resource calendars if you have created any.

FAQs, companion products and other useful Project information can be seen at
this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP

 

[Jan De Messemaeker]

Hi John,

No, sorry, there is a difference.
When there is no calendar at all, the Project Calendar is used.
But when there are resources, and there is no explicit task calendar, the
resource calendar overrides the Project Calendar.
When the base calendar that is also the project calendar is explicitly added
as task calendar, working time is now defined by both theesouce and the
project calendar.
HTH

 

[John]

Hi John,

No, sorry, there is a difference.
When there is no calendar at all, the Project Calendar is used.
But when there are resources, and there is no explicit task calendar, the
resource calendar overrides the Project Calendar.
When the base calendar that is also the project calendar is explicitly added
as task calendar, working time is now defined by both theesouce and the
project calendar.
HTH

Jan,
I don't think we are odds here. I understood Hadi's post as a question
whether a calendar has to be separately set for each new task. I assumed
his question stemmed from the "none" selection for the calendar in the
Task Information window. Certainly that non-descript selection is
confusing. My response was simply trying to explain that the Project
calendar is the default for all new tasks so he didn't have to set a
calendar for each task individually.

And yes, a separate resource calendar may or may not modify the way work
is performed on a task, but that wasn't his question (at least not the
way I read his post).

John

 

[Jan De Messemaeker]

Read it again, yes, vey ambiguous.
Sorry for the smart-assing

 

[John]

Read it again, yes, vey ambiguous.
Sorry for the smart-assing

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
+32-495-300 620

Jan,
Ok, I read Hadi's original post again and it still reads the same to me
although a few more words of explanation might have been helpful. Too
bad Hadi doesn't check in to this discussion to say if one of us hit the
mark.

John