Do numbered heading styles ever conflict with unnumbered heading styles?

[Mary]

In my workplace we use a template which has recently been causing problems.
Lately documents based on this seem to be more likely to become corrupt.
Since yesterday we've had three instances of corrupt documents (from three
different users) based on this template. In all three cases, the error
message has been the same "This document may be corrupt. To preserve the
contents: Edit, Select All, Edit, Copy. Create a new document, Edit, Paste."

I have the Microsoft list template fix intalled on my computer (Word 2000 on
Windows XP) but most of the other users do not (they are using Word 97 on
Windows 2000). For some reason the tech support department seems reluctant
to install the fix. On examining the last three corrupt files prior to
saving on my "fixed" version of Word, the list templates in all three cases
exceeded 2,000. After saving the docs on my computer the error message goes
away and the documents seemed to behave normally.

I'm wondering if there is something in the template which is triggering the
growth of the excessive number of list templates. A new document based on
the template has about 37 list templates. Is it possible that the use of two
sets of heading styles in the same document could be part of the problem?
There is one set of styles called Heading 1, Heading 2, Heading 3, Heading
4, Heading 5, Heading 6, Heading 7, Heading 8, Heading 9 and a second set
called Num-Heading 1, Num-Heading 2, Num-Heading 3, Num-Heading 4,
Num-Heading 5, Num-Heading 6, Num-Heading 7, Num-Heading 8, Num-Heading 9.
The latter set use outline numbering. There are also about 10 other bulleted
or numbered styles in the template.

The users of the template frequently pull content from other documents based
on this template and older versions of the template, so all of that is
likely to be compounding the problem.

 

[Word Heretic]

G'day "Mary" <[email protected]>,

There is only one sure fire thing to do now, and it's a long and
painful process; rebuild the template:

Close all Word sessions
Rename normal.dot
Restart word
If you have lots of content to preserve, paste it into notepad, copy
that paste back and restyle up
Export the vba side of things and import into the new document
Copy styles etc using tools / organizer (DONT DO MACROS THIS WAY!)

Reset your list template definitions correctly for your list styles.
Copy over any metadata like key shortcuts and the like


I offer rebuilds as a commercial service at an hourly rate if you
require assistance.

In my workplace we use a template which has recently been causing problems.
Lately documents based on this seem to be more likely to become corrupt.
Since yesterday we've had three instances of corrupt documents (from three
different users) based on this template. In all three cases, the error
message has been the same "This document may be corrupt. To preserve the
contents: Edit, Select All, Edit, Copy. Create a new document, Edit, Paste."

I have the Microsoft list template fix intalled on my computer (Word 2000 on
Windows XP) but most of the other users do not (they are using Word 97 on
Windows 2000). For some reason the tech support department seems reluctant
to install the fix. On examining the last three corrupt files prior to
saving on my "fixed" version of Word, the list templates in all three cases
exceeded 2,000. After saving the docs on my computer the error message goes
away and the documents seemed to behave normally.

I'm wondering if there is something in the template which is triggering the
growth of the excessive number of list templates. A new document based on
the template has about 37 list templates. Is it possible that the use of two
sets of heading styles in the same document could be part of the problem?
There is one set of styles called Heading 1, Heading 2, Heading 3, Heading
4, Heading 5, Heading 6, Heading 7, Heading 8, Heading 9 and a second set
called Num-Heading 1, Num-Heading 2, Num-Heading 3, Num-Heading 4,
Num-Heading 5, Num-Heading 6, Num-Heading 7, Num-Heading 8, Num-Heading 9.
The latter set use outline numbering. There are also about 10 other bulleted
or numbered styles in the template.

The users of the template frequently pull content from other documents based
on this template and older versions of the template, so all of that is
likely to be compounding the problem.

Steve Hudson

Word Heretic, Sydney, Australia
Tricky stuff with Word or words for you.
Email: (e-mail address removed)
Products: http://www.geocities.com/word_heretic/products.html
Spellbooks: 728 pages of dump left and dropping...

The VBA Beginner's Spellbook: For all VBA users.

 

[Mary]

Steve,
In this template H1-H9 has exactly the same formatting characteristics as
Num-Heading1-Num-Heading9 except that the latter uses outline numbering.
However, neither set of styles is "based on" the other -- all are based on
Normal, so from what you say this should not cause a problem. So the problem
must lie elsewhere.

 

[Word Heretic]

G'day "Mary" <[email protected]>,

thats eggs-actedly what I meant ;-) My gawd, I'm beginning to become
intelligible, better shift dimensions again

Steve, thanks for all your suggestions. so far. I'm not sure what you mean
by "Find n Replace each List Style with itself" -- do you mean use Find and
Replace to Replace each numbered style with itself? and "restart" = restart
numbering?
None of the styles are set to Auto Update in the template.

Steve Hudson

Word Heretic, Sydney, Australia
Tricky stuff with Word or words for you.
Email: (e-mail address removed)
Products: http://www.geocities.com/word_heretic/products.html
Spellbooks: 728 pages of dump left and dropping...

The VBA Beginner's Spellbook: For all VBA users.