Endnotes in seperate file?

[ROppenheim]

Hi,
I've looked at several of the endnote issues, but don't think this
specifically has been covered. For a book, I have a publisher who wants 1)
chapters saved in separate files and 2) the endnotes for all chapters
consolidated and also placed in yet another wholly separate file (NOT a
section), with the logical links maintained, naturally. Any thoughts?

R Oppenheim

 

[Daiya Mitchell]

What do you mean by "logical links maintained". If you want to be able
to double-click the endnote number and jump to the other file, probably
not gonna happen. If you just need to keep the numbers, that's feasible.

Basically, here's the process--you make a COPY of the document, you
convert all your endnotes to plain text, freezing the numbers as they
are, and you re-constitute it manually as the publisher wants it. If you
have to edit in such a way that the endnote numbers will change, you'll
need to return to your original file, do the edits, then re-do the
convert to text and re-organize.

To convert the endnotes to text while keeping the existing numbers,
you'll need a macro.

For the macro, see this thread:
<http://groups.google.com/group/micr..._frm/thread/a60669f0936214e0/205fdab76e4e48eb>
[line wrap may break long URL and require pasting back together
manually, or search the group, keywords: Doug Robbins convert endnotes text]

Note that what shows up as the 3rd/4th line of the macro code should be
all on one line.

The macro might not handle restarting endnote sequences, so you might
want to break the book into the chapter files and then convert each one.
I can't remember--run it on a COPY and test.

If you don't know how to use macros, see this link:

What do I do with macros sent to me by other newsgroup readers to help me
out?
http://www.gmayor.com/installing_macro.htm

 

[Klaus Linke]

.... and maybe talk with the publisher first, before you invest a lot of
work.
It seems like a quite unreasonable request, since I don't know any
publishing software that would require it, nor any software that can keep
the endnotes linked/synchronized if they are in a separate file.

Regards,
Klaus

 

[Daiya Mitchell]

Well.....I've seen pretty much this request posted before. I've always
assumed that it happens when the book is going into production, and
editing is pretty much finished (so the note numbers should not be
changing), and the publisher is just going to combine the files in the
right order and they don't want to do any manipulation of the text
themselves. My guess is a university press, which is probably cutting
costs by pushing as much work onto the author as possible. If the above
is *not* the case and further editing is expected, then yes, you should
question the publisher.

I do find it incomprehensible that every single publisher doesn't have
the ability to manipulate a variety of Word docs into the format they
want, but it seems they don't. So I read the request as unreasonable in
the context of 21st century technology, but not unreasonable in the
context of dead-broke academic presses that may be using 1970s
software. Of course, Klaus, you know the publishing industry and
publishing software and I don't.

 

[Suzanne S. Barnhill]

I would have the same understanding of the requirements as you, Daiya,
except for the entirely unreasonable request that the endnote references and
endnotes remain dynamically linked (which suggests some sort of electronic
publication or ebook, perhaps published alongside the printed and bound
one).

 

[Daiya Mitchell]

You know, I just assumed that "logical links maintained" was sloppy
phrasing on the part of the original poster, and did not literally refer
to hyperlinks. That would be so unreasonable I decided it can't
really mean that.

 

[Suzanne S. Barnhill]

You may well be right. The rest of it, of course, is quite doable.

 

[Doug Robbins - Word MVP]

' Macro created 29/09/99 by Doug Robbins to replace endnotes with textnotes
at end of document

' to replace the endnote reference in the body of the document with a
superscript number.

'

Dim aendnote As Endnote

For Each aendnote In ActiveDocument.Endnotes

ActiveDocument.Range.InsertAfter vbCr & aendnote.Index & vbTab &
aendnote.Range

aendnote.Reference.InsertBefore "a" & aendnote.Index & "a"

Next aendnote

For Each aendnote In ActiveDocument.Endnotes

aendnote.Reference.Delete

Next aendnote

Selection.Find.ClearFormatting

Selection.Find.Replacement.ClearFormatting

With Selection.Find.Replacement.Font

.Superscript = True

End With

With Selection.Find

.Text = "(a)([0-9]{1,})(a)"

.Replacement.Text = "\2"

.Forward = True

.Wrap = wdFindContinue

.Format = True

.MatchWildcards = True

End With

Selection.Find.Execute Replace:=wdReplaceAll


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[ROppenheim]

Thanks all very much for your responses (and macros). By logical links
maintained I suppose I did mean the fantasy of, yes, having endnotes work
just as they normally do in Word, such that they could be edited normally and
resequenced dynamically...except that they would live in a separate file
(with their friends, the endnotes from the other chapters). But on querying
the publisher it does seem that they will accept something less than that, so
your suggestions should work very well.

By the way, whoever said university press - got it in one. There is a
certain DIY aspect...but hey, I got to teach myself Illustrator the other day
to redo some maps.

RO

' Macro created 29/09/99 by Doug Robbins to replace endnotes with textnotes
at end of document

' to replace the endnote reference in the body of the document with a
superscript number.

'

Dim aendnote As Endnote

For Each aendnote In ActiveDocument.Endnotes

ActiveDocument.Range.InsertAfter vbCr & aendnote.Index & vbTab &
aendnote.Range

aendnote.Reference.InsertBefore "a" & aendnote.Index & "a"

Next aendnote

For Each aendnote In ActiveDocument.Endnotes

aendnote.Reference.Delete

Next aendnote

Selection.Find.ClearFormatting

Selection.Find.Replacement.ClearFormatting

With Selection.Find.Replacement.Font

.Superscript = True

End With

With Selection.Find

.Text = "(a)([0-9]{1,})(a)"

.Replacement.Text = "\2"

.Forward = True

.Wrap = wdFindContinue

.Format = True

.MatchWildcards = True

End With

Selection.Find.Execute Replace:=wdReplaceAll


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

Hi,
I've looked at several of the endnote issues, but don't think this
specifically has been covered. For a book, I have a publisher who wants
1)
chapters saved in separate files and 2) the endnotes for all chapters
consolidated and also placed in yet another wholly separate file (NOT a
section), with the logical links maintained, naturally. Any thoughts?

R Oppenheim

 

[Daiya Mitchell]

Glad you are sorted. The macro Doug posted is the same one I referred
you to.

Daiya

Thanks all very much for your responses (and macros). By logical links
maintained I suppose I did mean the fantasy of, yes, having endnotes work
just as they normally do in Word, such that they could be edited normally and
resequenced dynamically...except that they would live in a separate file
(with their friends, the endnotes from the other chapters). But on querying
the publisher it does seem that they will accept something less than that, so
your suggestions should work very well.

By the way, whoever said university press - got it in one. There is a
certain DIY aspect...but hey, I got to teach myself Illustrator the other day
to redo some maps.

RO

:

' Macro created 29/09/99 by Doug Robbins to replace endnotes with textnotes
at end of document

' to replace the endnote reference in the body of the document with a
superscript number.

'

Dim aendnote As Endnote

For Each aendnote In ActiveDocument.Endnotes

ActiveDocument.Range.InsertAfter vbCr & aendnote.Index & vbTab &
aendnote.Range

aendnote.Reference.InsertBefore "a" & aendnote.Index & "a"

Next aendnote

For Each aendnote In ActiveDocument.Endnotes

aendnote.Reference.Delete

Next aendnote

Selection.Find.ClearFormatting

Selection.Find.Replacement.ClearFormatting

With Selection.Find.Replacement.Font

.Superscript = True

End With

With Selection.Find

.Text = "(a)([0-9]{1,})(a)"

.Replacement.Text = "\2"

.Forward = True

.Wrap = wdFindContinue

.Format = True

.MatchWildcards = True

End With

Selection.Find.Execute Replace:=wdReplaceAll


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

Hi,
I've looked at several of the endnote issues, but don't think this
specifically has been covered. For a book, I have a publisher who wants
1)
chapters saved in separate files and 2) the endnotes for all chapters
consolidated and also placed in yet another wholly separate file (NOT a
section), with the logical links maintained, naturally. Any thoughts?

R Oppenheim