Excel superscript not holding

[Brenda Rueter]

User has Excel and Word 2002, SP-3

User is merging from an Excel database which has some items formatted as
superscript, such asthe 2 in H2O. When merged into a Word document the
superscript formatting is lost. We do have "Confirm Conversion at Open"
checked and are using DDE to do the merge. Any ideas why the formatting
from Excel is not holding? TIA!

 

[Peter Jamieson]

Formatting (fonts, sizes etc.) are lost when you merge, regardless of the
connection type.

In this case you may be able to get around it by
a. cutting/pasting the sheet into a Word document (if there aren't too many
columns)
b. if the field in question is called xyz, instead of

{ MERGEFIELD xyz }

use

{ REF xyz } or just { xyz }

Longer term, it might be better to use the correct subscript in a Unicode
font that contains all the necessary characters - in that case, if you
connect using OLEDB and ensure that you use a suitable Unicdoe font in your
Word document as well, the subscript should get through.

Peter Jamieson

 

[Cindy M -WordMVP-]

Hi Peter/Brenda,

A small addition to Peter's posting. Sub- and Superscripts are NOT brought
across the mail merge interface, even when the data source is a Word table. The
only way to include them, short of the Unicode solution Peter suggests, is to
create them using EQ fields.

Formatting (fonts, sizes etc.) are lost when you merge, regardless of the
connection type.

In this case you may be able to get around it by
a. cutting/pasting the sheet into a Word document (if there aren't too many
columns)
b. if the field in question is called xyz, instead of

{ MERGEFIELD xyz }

use

{ REF xyz } or just { xyz }

Longer term, it might be better to use the correct subscript in a Unicode
font that contains all the necessary characters - in that case, if you
connect using OLEDB and ensure that you use a suitable Unicdoe font in your
Word document as well, the subscript should get through.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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