Finding a bulky graphic in a large document Part 2

[Lin]

Hi,

I wrote several days ago looking for advice how to find a
large graphic in a long document. I have subsequently
found Bob Buckley's reply to Nzric on 11/13/03. I want to
thank Bob for all the great tips I've found in these news
groups.

I am trying to employ the solution suggested of saving my
word doc to a web page. However, when I attempt to save a
complex and large file as a web page, Word crashes with
CPU usage at 100% (this file is over 6 mg utilizing TOC,
outline numbering, customer properties, cross-references,
etc.). When I tried to use a smaller file as a test, I
couldn't find the graphic files. I did find the temp
folder, however, none of the files were viewable, even
those that were listed as a particular type (that is, if I
tried to open a temp file that said it was a Word file, it
wouldn't open).

I'm using Word 2000 on a Win XP laptop. It is quite old
(okay, it's about 3 yrs old) but has a recent memory
upgrade and lots of capacity.

Can you help me figure out how to easily find bulky
graphics in large files? I have about 10 technical manuals
and I need to index them, but right now I can't even get
them down to one file per manual....

Thanks so much, Lin

 

[Jock]

I've got same Issue, Lin. My document was about 3.5MB but is now 27MB. I have lots of graphics but try to always paste them into the Doc as a Word Picture to save space. Somewhere along the line I must have done a Paste and not a Paste Special. Anyway, I hope you share any resolution you find. If your not sure that the cause of your large file size is due to one or more large graphic files, check out the Knowledge Base doing a search on File Size for Word 2000 (it has some explanations other than graphic files for large DOCs).

 

[pre]

In Word you´ll find some GoTo features at the lower right edge of your
document. Clicking the middle one enables you to select a routine to jump
from Graphic to graphic. Then you may use Cut to remove as desired.

pre

 

[Cindy M -WordMVP-]

Hi Lin,

I am trying to employ the solution suggested of saving my
word doc to a web page. However, when I attempt to save a
complex and large file as a web page, Word crashes with
CPU usage at 100% (this file is over 6 mg utilizing TOC,
outline numbering, customer properties, cross-references,
etc.). When I tried to use a smaller file as a test, I
couldn't find the graphic files.

You'll want to check the Web Options in
Tools/Options/General, just to make sure there's nothing
there that may be interfering with the "normal" way things
should work. But...

When you choose to save as a web page you need to specify
the folder location, as well as the file name. Notice that
location. After you save, go to that folder and look for a
SUBFOLDER that should contain the graphics. IOW, they're
never in the same folder, but a subfolder.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any
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[Suzanne S. Barnhill]

Whether they're in a subfolder or not is determined by the setting of the
"Organize supporting files in a folder" check box on the Files tab of the
Web Options dialog (Tools | Options | General: Web...).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Lin]

Thanks so much for all the input. There was definitely not
a sub-folder of graphics in my save location, but that is
probably due to the settings. I will reset my Web settings
and see how it does.

 

[Jock]

Just a note to say I found another way to get graphic
size - and I've found that graphic size can significantly
reduce my file size (another culprit is tables as near as
I can tell). The way I figured out to find graphics is
tedious, but it works. I save the file under a different
name than delete the graphics one at a time, noting where
they are in the text. Then I go back to my original file
and replace the large graphics. If you check out the other
replies to my posting - there is a much better way to do
this!

Thanks for the tip on saving graphics as Word docs. I'm
going to try that next as I was unable to reduce the size
of some of the graphics using Paint.

-----Original Message-----
I've got same Issue, Lin. My document was about 3.5MB

but is now 27MB. I have lots of graphics but try to
always paste them into the Doc as a Word Picture to save
space. Somewhere along the line I must have done a Paste
and not a Paste Special. Anyway, I hope you share any
resolution you find. If your not sure that the cause of
your large file size is due to one or more large graphic
files, check out the Knowledge Base doing a search on File
Size for Word 2000 (it has some explanations other than
graphic files for large DOCs).

 

[Guest]

I reset my web settings, and lo an behold - there was a
folder with my graphics!

Now I have only two... okay, maybe more questions...

1. Do you know what the Thumbs.db and oledata.mso
graphics files are? Are these files created by the
conversion to html? They are the largest "graphic" files
in the folder, but I can't read them with any of the
programs I have so I don't know what they are (including
that Access will not read the db file). They also appeared
in 2 different files that I saved as html (so appear to be
something added later).

2. Do you know how I can save graphics to a format that
is less than 60 mg? I have to copy the graphics from my
existing document as I do not have the originals (I copy
them into Paint). No matter what conversion type I use -
I've tried png, tif, gif, saving as a word doc, and bmp -
the new graphics come out larger than 60 mg, and there are
probably over 80 graphics in this file! I don't want to
cut the graphics anymore, I've already cut them to the
bare bones, so what else can I do?

Thanks again for all your help. This Newsgroup has been an
invaluable asset to my learning about Word.

 

[Suzanne S. Barnhill]

Thumbs.db is created in any folder in which you are displaying the files in
Thumbnail view. You can delete it, but it will be regenerated every time you
view the files as thumbnails again (at least this is my experience and
interpretation).

As for oledata.mso, this would presumably pertain to OLE objects; if you are
creating graphics in another application and inserting them in Word as
objects, that would explain the presence of this file. If you're pasting the
graphics in (from a photo editor, for example) instead of using Insert |
Picture | From File, then they're very likely coming in as OLE objects, and
that will make them larger than necessary because they have the overhead of
all the stuff that allows you to double-click on them and edit them in Word
using the features of the application they were created in.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.