Footnote Numbering changes after Continous Section Breaks

[ParsonsGH]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel I'm working in a long document, with chapters. I want each chapter to start footnote numbers from 1. Which was working fine. BUT, when I created COLUMNS of a list of countries, Word inserted a Section Break Continuous. SO, now the Footnotes AFTER that restarted with "1". When you go into Options under the Footnotes menu, to adjust numbering by sections, it only gives the option of Continuous, Restart Each Section, and Restart Each Page.
Is there a way to get Word to Restart ONLY after Section BREAKS that are NOT Continuous??

 

[John McGhie]

No. You are up against a design deficiency in Word: it just won't do that:
it will either restart on EVERY section break, or "none".

You have three options:

1) Use continuous numbering.

2) Use a Table for your countries.

3) Use EndNote.

Option 1 is far preferable for the reader ("end notes" is even better...).
That way, the reader knows at a glance where all the footnotes are (at the
end!) and they can quickly find the one they want ("137" is a LOT faster and
easier to find in a list than "2-27").

I am a Technical Writer: it's my job to know this stuff

Option 2 involves removing those continuous section breaks to go back to one
column, then creating a table by selecting your countries and choosing
Table>Convert to Table.

It's quicker and easier if you only have a few to do: if you need to do a
lot of this, use continuous footnote numbering so you can have multiple
section breaks.

Purchasing EndNote is almost essential if you are going to write serious
academic papers and expect to write more than one during your career

Hope this helps

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel
I'm working in a long document, with chapters. I want each chapter to start
footnote numbers from 1. Which was working fine. BUT, when I created COLUMNS
of a list of countries, Word inserted a Section Break Continuous. SO, now the
Footnotes AFTER that restarted with "1". When you go into Options under the
Footnotes menu, to adjust numbering by sections, it only gives the option of
Continuous, Restart Each Section, and Restart Each Page.
Is there a way to get Word to Restart ONLY after Section BREAKS that are NOT
Continuous??

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

 

[ParsonsGH]

THANKS for the quick reply John.

I am using EndNote, but I just have a quirk about having all the actual footnotes (which I let Word create) at the end, and my University will allow for Footnotes at the bottom of the page.

So, I'll probably opt for the Table idea.

But, I didn't understand how EndNote might help with my situation in particular (it is GREAT for all the Bibliographic stuff, probably saved me 6 months of work in the long run...this is PhD).

THANKS!

(P.S. WHY or WHY doesn't Word have Background Scrolling?? It is SO helpful and almost every other program I use does????? Can you pass that on to MS??)

Greg

 

[John McGhie]

Hi Greg:

But, I didn't understand how EndNote might help with my situation in
particular (it is GREAT for all the Bibliographic stuff, probably saved me 6
months of work in the long run...this is PhD).

Well, I don't need (or use...) EndNote, so you would have to ask someone who
does. My understanding was that you can create any numbering scheme you
like for footnotes or endnotes using that product. As I say, I don't use
it.

(P.S. WHY or WHY doesn't Word have Background Scrolling?? It is SO helpful and
almost every other program I use does????? Can you pass that on to MS??)

No: but YOU can. (I'm "family", they would ignore me...) Use Help>Send
Feedback from the Word help menu to submit your idea.

Take care to explain exactly what you mean, because I don't understand you.
Otherwise, Microsoft is going to say "If the window is not in the foreground
and have focus, it cannot scroll".

So take care to explain what it is that you want, and how you get it to
happen in other applications.

(I suspect you are talking abut "command queuing" but I am not sure...)

Cheers


This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

 

[ParsonsGH]

Thanks again John,

I don't know what "command queuing" is.

Background scrolling (I'm not sure that is what you call it) is when, (for example) I have an email open in Mail, and a web page (say with an address in it). WHILE mail is the active window, IF i put my cursor over the web page (in Firefox or others) and scroll the mouse (Mighty Mouse, using a finger up/down, other mouses the little scroll wheel) the Firefox webpage will move up and down.

Is that clearer?

 

[John McGhie]

Hmmm... That's working here, if I understand you correctly.

Using a Microsoft Explorer Mouse 6000 model 1362, OS 10.6.2, Word 12.2.4 and
Firefox 3.6.2.

1) Open both applications.

2) Display a web page in Firefox

3) Display some text in Word

4) Arrange the windows so Word is in front of Firefox but Firefox is
hidden.

5) Click in Word.

6) Hover over the visible portion of Firefox and roll the scroll wheel.

Firefox scrolls

7) Hover over the visible portion of Word.

Word scrolls.

There are various things that can interfere with this process. Secondary
windows such as the Word toolbox and Mac OS X Spaces. And I seem to
remember there is a setting somewhere for "Focus follows mouse pointer" that
can be turned on or off -- but I can't find it, maybe it's a Windows-only
setting?

"Command queuing" is where you can hit a bunch of keystrokes and have Word
carry them out while you get a cup of tea. "Type ahead" on a slow computer
is an example...

Cheers

Thanks again John,

I don't know what "command queuing" is.

Background scrolling (I'm not sure that is what you call it) is when, (for
example) I have an email open in Mail, and a web page (say with an address in
it). WHILE mail is the active window, IF i put my cursor over the web page (in
Firefox or others) and scroll the mouse (Mighty Mouse, using a finger up/down,
other mouses the little scroll wheel) the Firefox webpage will move up and
down.

Is that clearer?

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[MFoucs]

Im in the exact same position as the original poster: trying to keep footnotes numbered continuously within a chapter, but with numbering to restart at the beginning of each chapter. This would seem to be a standard format for multi-chapter books (like my PhD dissertation). Having continuous numbering through the whole 400 page document is not only confusing, but looks awkward: imagine reading a superscripted 321 in the later chapters.

Sad to hear that Word doesn't have some way of creating a hierarchy of sections for footnoting: restart footnoting after major section breaks, not all sections.

Another design flaw I guess. Hopefully MS improves this in the future.

 

[John McGhie]

Well, I don't know about "design flaw". What are you using "Section Breaks"
for?

As a Technical Writer, I don't have this issue. If you tell us why you need
section breaks within chapters, we may be able to help with a work-around.

Cheers

Im in the exact same position as the original poster: trying to keep footnotes
numbered continuously within a chapter, but with numbering to restart at the
beginning of each chapter. This would seem to be a standard format for
multi-chapter books (like my PhD dissertation). Having continuous numbering
through the whole 400 page document is not only confusing, but looks awkward:
imagine reading a superscripted 321 in the later chapters.

Sad to hear that Word doesn't have some way of creating a hierarchy of
sections for footnoting: restart footnoting after major section breaks, not
all sections.

Another design flaw I guess. Hopefully MS improves this in the future.

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!