How do you maintain original date of correspondence when opening .

[Rosie]

When I open a stored piece of correspondence in Word the date automatically
jumps to the current dat. How do you maintain the original date of that piece
of correspondence when the file is opened?

 

[Greg Maxey]

Rosie,

Try selecting the field, right click and toggle field codes. Change DATE to
CREATEDATE right click and toggle again. You should change the field in the
template that you use to create these document if that is how your dates are
entered. If you are using Insert>Date and Time then uncheck the option ot
automatically update.

 

[Charles Kenyon]

You are using a DATE or TIME field rather than a CREATEDATE field. This
field should be put in the original template if possible (other than
normal.dot).

In the document in question, press Alt-F9 to display field codes. Then
change the field to a CREATEDATE field, press F9 and then Alt-F9.

See http://addbalance.com/word/datefields1.htm for information on the
different kinds of datefields and how to format them.

 

[Maintain Date when opening stored corres]

Dear Greg
When I select the date field, right click, and then click on "Toggle Field
Codes" I get {Date\*Mergeformat} in the date field and not the "Createdate"
you talk about. If I right click and click on "Toggle Field Codes" I have the
same problem.
Thanks for your help.

 

[Suzanne S. Barnhill]

What Greg has told you is to change DATE to CREATEDATE, then update the
field.



"Maintain Date when opening stored corres" <Maintain Date when opening
stored (e-mail address removed)> wrote in message

 

[Jay Freedman]

Please reread Greg's advice and then do what he said: *change* the
field code. Instead of DATE, make it say CREATEDATE by typing the
letters CREATE inside the brace.

--
Regards,
Jay Freedman
Microsoft Word MVP

On Thu, 6 Jan 2005 15:37:01 -0800, "Maintain Date when opening stored
corres" <Maintain Date when opening stored

 

[Joseph McGuire]

In addition to the comments of others, I think the most frequent source of
this is the use of Insert, Date & Time with Update Automatically checked.
This way whenever the file is opened it will show the current date rather
than the date it was created. I see this frequently in my office. This
actually works pretty well--as long as you refer only to the paper original
and never to the electronic file. But it is terrible otherwise!