How to auto accept meeting request for selected organizer?

[Richard Poon]

Hi there,

We have a specific user requirement to auto accept meeting requests only
from some selected organizers, but I don't see any choice in Rule Wizard for
meeting requests. Does anyone have an idea, please?

Thanks
Richard Poon

 

[Diane Poremsky]

you need to use the rule for new mail using specified form' and select
meeting requests as the form.

 

[Richard Poon]

Hi Diane,

Thank you for your reply. I have tried that and can select the Meeting
Request form. However, I don't find an action item that allows me to
automatically accept the meeting and send out response. Any further idea?

Thanks again.
Richard

 

[Diane Poremsky]

try the run a script option - place this code (written by Outlook MVP Michal
Bednarz) in the VBA editor and select it as the script. I haven't tested it
fully yet - it works in Outlook 2007 and should work in older versions that
support the run a script action.


Sub AutoAcceptMeetings(oRequest As MeetingItem)

If oRequest.MessageClass <> "IPM.Schedule.Meeting.Request" Then
Exit Sub

Dim oAppt As AppointmentItem
Set oAppt = oRequest.GetAssociatedAppointment(True)

Dim oResponse
Set oResponse = oAppt.Respond(olMeetingAccepted, True)
oResponse.Display

End Sub

 

[Richard Poon]

Hi Diane,

I have tested the way you suggested and it works. However, it is a client
side rule and requires user's Outlook running. Is it possible to make it a
server side rule?

Thanks
Richard

 

[Diane Poremsky]

No. You'd need an event sync on the server and it would be more complicated.

 

[Richard Poon]

Thanks a lot, Diane!

Richard

No. You'd need an event sync on the server and it would be more complicated.