how to record actual working hours for each resource?

[Fei]

I use MS Project 2007

in Project Help (duration) I read this:
"Chris is scheduled to work on the "Write proposal" task on Wednesday,
Thursday, and Friday. Jamie is scheduled to work on the "Write proposal" task
on Wednesday and Thursday. Sean is scheduled to work on the "Write proposal"
task on the following Monday and Tuesday. The working span of the "Write
proposal" task, and therefore its duration, is five days (Wednesday,
Thursday, Friday, Monday, and Tuesday)."

In this case the duration is 5 days. I have 2 questions:
1. How can I record the details of who is doing the task on which day? e.g.
if I simply gave 5 days duration for this task, later on how can I know chris
worked on wed, thur, and friday, and others worked on different days?
2. if Chris is only scheduled to workfrom 14:00 to 16:30 on Wed, and 7:00 to
11:00 on Thursday, How can I plan for this in MS Project?

thanks in advance

 

[JulieS]

Hello Fei,

My comments are inline.

Julie

I use MS Project 2007

in Project Help (duration) I read this:
"Chris is scheduled to work on the "Write proposal" task on
Wednesday,
Thursday, and Friday. Jamie is scheduled to work on the "Write
proposal" task
on Wednesday and Thursday. Sean is scheduled to work on the "Write
proposal"
task on the following Monday and Tuesday. The working span of the
"Write
proposal" task, and therefore its duration, is five days (Wednesday,
Thursday, Friday, Monday, and Tuesday)."

In this case the duration is 5 days. I have 2 questions:
1. How can I record the details of who is doing the task on which
day? e.g.
if I simply gave 5 days duration for this task, later on how can I
know chris
worked on wed, thur, and friday, and others worked on different
days?

[Julie] If you want to record the actual work by day for different
resources assigned to a task, use the Task Usage view. You'll need to
show the Actual Work row in the timescaled portion (right side) of the
view by choosing Format > Details in the menu and selecting Actual
Work.

2. if Chris is only scheduled to workfrom 14:00 to 16:30 on Wed, and
7:00 to
11:00 on Thursday, How can I plan for this in MS Project?

[Julie] You can change the resource's calendar to account for his/her
working schedule. (Tools > Change Working time) If those are the
actual hours (not planned hours) Chris worked, you can also zoom the
Task Usage view to show you hourly schedules.

thanks in advance

I hope this helps. Let us know how you get along.

Julie
Project MVP

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