Licenses for PWA

[Quidam]

HOw do you determine the number of licenses that are allowed in PWA. I saw a
number of 145 licenses and I wanted to know how licenses are calculated to
get this number. I would also like to understand how to remain in compliance
if that is an issue here. Thanks in advance (TIA).

 

[mark.everett]

Quidam -

The license count is based on active, non-generic work resources in the
enterprise resource pool. So if you have work resources that represent
equipment or services, you need to subtract them.

As far as the number of licenses you have - that's the total of Project
Professional 2003 licenses (you get a CAL with each Project Pro
license) plus the number of CALs you have purchased.

To stay honest, the Project Server admin should find out how many CALs
and how many Project Pro licenses have been purchased and keep track of
it. Microsoft does not have a licensing server as far as I know.

Hope This Helps
Mark Everett | PMP
www.quantumpm.com

 

[Quidam]

Does this mean that if I have twenty-five people in the field that enter
project time via PWA, each requires a CAL? (Any idea of the cost?)

 

[PWA Administrator]

We use Project Server extensively. You have to buy CALs for every active team
member who will use the PWA access to visit the project views..typically to
include timesheet entry of their actual work hours.

Project professional purchase includes a CAL so each PM using a license of
the planning software automatically gets a free ride to the server. Also, you
have 5 licenses for PWA because you own the server.

Note that not only do you need a CAL for the PWA user's access, but if you
use Windows 2003 as the operating system, don't forget you need a CAL for
that as well!

 

[Elena]

Mark -
You dont need to have a license for Project Professional 2003 license to
gain Web Access to Project Server. You need to have a Project Server Client
Access License (CAL).
Isn't this correct.

Regards,

Elena

 

[Ray]

Project Professional purchase includes a CAL so each PM using a license of

the planning software automatically gets a free ride to the server. Also, you
have 5 licenses for PWA because you own the server.

The "five free" depends on how the server license was bought. If it was
bought retail as a boxed product, you're correct. If it was bought as part
of a volume licensing program, like Select, then no free PWA CALs were
included. The price difference is about the same, though.

Note that not only do you need a CAL for the PWA user's access, but if you
use Windows 2003 as the operating system, don't forget you need a CAL for
that as well!

I haven't figured out how the SQL 2000 CALs work. Do you know? I bought a
per-processor license, so I don't really care but was curious.

Ray

 

[John Sitka]

SQL licencing falls under the MS concept of multi-plexing Rolly, from this
board worked hard for us and researched the definitve answer.
It's in the archives, within the year.

 

[John Sitka]

Thread =
Project 2003 Licensing - Best way

SQL licencing falls under the MS concept of multi-plexing Rolly, from this
board worked hard for us and researched the definitve answer.
It's in the archives, within the year.

 

[PWA Administrator]

We and our volume licensing state contract vendors went round and round on
this one. WSS cals? SQL cals? Project Server CALS, Windows 2003 CALs? Amazing.
Our final 'conclusion' was that we had to obviously purchase Project
Professional 2003, which each also come with a PWA CAL. Next, we had to by a
SQL CAL or processor license. For us, the processor license was cheaper. We
did not have to buy WSS cals, because WSS is a backend reached by using
Project Server only. If we used WSS as a front end, we would have had to pay
cals.
finally, we had to buy Windoes 2003 server cals.

 

[PWA Administrator]

Yes, however, our enterprise resource pool shows 151 users (we've no
non-human listing, just generic accounts), yet our About box says 153. That
is two more than we think should be "indicated".

Could it be that a Project Manager might have a LOCAL resource whose
Resource Information dialog is set up such that they could access PWA as a
user and thus be counted as a licensed user....even though they are local?

As you know, most local resources do not have emails or accounts (thus they
are local and don't need or "exist" to go to PWA the way a human would need
to log actuals). However, I can see where a PM might put "NONE" as far as
work group, which is criteria for making a resource LOCAL, but still leave
this real person's windows authentication window filled and thus the person
could contact PWA.

I know I must be off in the clouds...bear with me. I guess the question
boiils down to, is it possible for Proejct Server to count ANY PWA download
as a "license use", even if they were not in the enterprise resource pool? Of
course, to really access it, they need windows authentication (or given a
password).

Thanks for the brain work....

 

[Quidam]

Thanks to John S, Rolly's research is incredible. It may shed some light on
your 3 licenses shown (153 vs. 151) See the post that John listed above. THX
QAFB

 

[mark.everett]

Mark -
You dont need to have a license for Project Professional 2003 license
to
gain Web Access to Project Server. You need to have a Project Server
Client
Access License (CAL).
Isn't this correct.


Regards,


Elena




Elena -

A Project Pro license gives you a PWA CAL. Sorry if I wasn't clear.

Mark

 

[PWA Administrator]

That is correct, because the vast majority of your PWA users will be team
members, not project managers. Of course, since a project manager is also a
team member, they need one a CAL also. But...it is already 'paid for' when
they buy Professional.

 

[Mike]

Jon

Project Server counts accounts which have "Login" permission checked
which may be quite different from the resource pool count (named not
generics).

regards

Mike

 

[PWA Administrator]

ah! Then that's the cause. We have windows authentication, not password
access from the front PWA screen. It is therefore possible that even though
the person is not in the resource pool, that some PM set up a local resource,
and instead of leaving the WorkGroup field set to "none"...which denotates a
local resource...inside the Resource Informaton window, they set it to
"default" and then activated the Windows account box. In other words, as long
as the resource has a real account and the Resource information box so
states...then it could cause the PWA licensing count to increment, if that
local resource is a "real person" that goes to the PWA and gets
through...even though they are NOT in the enterprise pool.

That's what I hear ya saying...

 

[.]

Thanks!

Thread =
Project 2003 Licensing - Best way

 

[.]

It could also be the "administrator" account using PWA login that comes when
it's installed (unless you turned PWA authentication completely off).

Ray

 

[Mike Nichols]

I have a follow-on question. How can I get a list (SQL Qry or report) of
names for the Project 2007 Professional users that this page counts. You
see my line count and Project page differs by one. I want to know which
people they counted that I missed.

 

[Gary L. Chefetz]

Mike:

If you're only off by one, could it be a service account that you might be
missing? If you really want to write a query to find your discrepancy, get a
copy of the SDK which includes documentation for the Reporting Database.
You'll want to do a simple count based on the resource types you want
counted.