Link to another point in doc

[VJ]

I would like to use a phrase as a link to another point in a document and
also add the ability to get back to where the phrase-link is for
uninterrupted reading. How do I do that?

 

[Bear]

VJ:

Forgive me if I misunderstand your application, but I think you're asking
for something that is built-in behavior in Word. The simplest method is to
insert a cross-reference to any:

Numbered item
Heading
Bookmark
Footnote
Endnote
Equation
Figure
Table

Check the Insert as Hyperlink check box and specify the anchor text (the
link text) using the Insert Reference To list.

You can also insert a new bookmark beforehand, if none of the available
destinations suits you. If that's not enough, you can insert a hyperlink.

Select the text you want to use as the anchor. Click Insert > Hyperlink. In
the Link To pane, select Place in This Document. Select an existing heading
or bookmark. You can add tooltip or hover text as well.

When the user clicks your cross-reference or hyperlink, Word opens the Web
toolbar, which contains a Back button.

Will that do?

Bear

 

[VJ]

Thanks, Bear, I think I need to be more specific:

I'm writing an e-newsletter. I want to link a phrase within the text to a
photograph that is on my hard drive, NOT on the web. So what I'm trying to
do is have the phrase "Reunion Committee" underlined as a link which will
either open the photo in a new window OR bring the reader to the bottom of
the page where I can insert the photo. Then I'd like the reader to have the
ability to click "Return" or something similar which will bring him back to
the original text/point.

In other words, I want to create a "Jump To" and "Back" to naviaget the doc.

 

[Bear]

VJ:

Now you've got me baffled. How do you expect anyone who's not on your
machine to see the picture? And you're talking about a Word document that
you're going to distribute, right?

No matter. In Word you can insert a hyperlink (Insert > Hyperlink) to an
Existing File or Web Image. This includes every picture file format I can
think of. When you click the link, the OS launches whatever image viewer
you've got associated with that file type. To get "back" to the document, you
just close the viewer app.

If you go far outside the built-in hypertext functions of Word, you're going
to need some custom VBA programming, I think.

Bear

 

[VJ]

I know no one who is not on my machine won't be able to access files that are
only on my machine and not posted on the Web. I intend to insert the actual
picture at the end of the doc but I wanted to refer to it with a link (sort
of like an automated "see below") so if someone cliks on "Reunion Committee",
they will be brought down to (jump to) the bottom of the doc where they will
see the photo.

Is that possible?

~ VJC

 

[Bear]

VJ:

I've been trying to tell you that Word can insert cross-references that ARE
hyperlinks. If you caption the figures using Insert > Caption, then in your
body text you can insert a cross-reference to the caption.

You can format the cross-reference to look exactly like a web page
hyperlink. The cross-reference text will be some variation of the caption --
just the text part if you like.

If that's not good enough, you can select each picture and click Insert >
Bookmark to bookmark the image. Then you can create a hyperlink (Insert >
Hyperlink) and select the bookmark you want to jump to, the displayed text of
the hyperlink, and the hover tooltip.

In all cases, clicking such a link opens the Web toolbar which includes a
"Go Back" button.

If this built-in hypertext functionality is not good enough for you, then
you could create hyperlinks using MacroButton fields.

You can set the displayed text, format, and number of clicks for the macro
button. You can use an acutal button image if you want. The macro itself
would select and display the figure. It would then display a custom-made
toolbar with only a Back button. Clicking that button would launch another
macro that would hide the toolbar, select the original hyperlink, and
redisplay the "jump off" point.

Alternately, you could use a macrobutton to create a permanent "Go Back"
button beside or below every figure. Each one could use the same macro, but
you'd have to record the source hyperlink location in a document variable so
the macro would know where to jump back to.

What you're asking is to build a custom hyperlink application, and you
certainly can do that. But the built-in hyperlink functions of Word are
pretty flexible as they are.

Please contact me off-list if you'd like me to work up a sample document
showing you what's possible. Even better, you could send me a draft of one of
your documents and I could wire it up with examples.

Bear

 

[VJ]

I understand, thank you, Bear ~ this is what I found in Help ~ however, it's
not working. When I select the picture, go to Insert > Bookmark, a window
comes up asking me to name the bookmark. However, it doesn't allow me to Add
it to a list. All buttons except Cancel are grayed out ~ OK is not an
option. When I try to Insert > Hyperlink, choose Place in This Document, I
can select any of the options (Top of Doc, Headings, Bookmark) but can't hit
OK or go further ~ the only buttons not grayed out are Target Frame, Cancel
and Screen Tip. I know I'm doing something wrong but I'm clueless as to what!

I would love to send you the document off-list ~ where do I send it?

Thank you,

~ VJ

 

[Bear]

VJ:

When you create the bookmark name, you have to enter it in one contiguous
string. For example "SteeringCommittee". When you enter a well-formed name,
the Add button is enabled.

Don't worry if the bookmark name seems clumsy. Nobody but you will see it.
When you create the hyperlink, you can spell out the hyperlink text however
you like "Our fabulous 2007 Steering Committee in action!"

You can email me a sample at david dot chinell at ge dot com. (Put periods
and the "at" sign in where the words are now, and take out all the spaces.)

Bear

 

[VJ]

It WORKED!!! I knew there must have been some tiny detail that was messing
me up! Thanks so much!

~ VJ

 

[Bear]

VJ:

Isn't it wonderful when something simple knocks over a big problem? Thanks
for rating the post!

Bear