Mail Merge Question #2

[John]

Sorry,

I think I did not explain my question clearly. In Word
2000, I have records that consists of a table that contain
6 rows (not 1 row with 6 fields in it, but 6 rows with a
field in each row). Is there a way to keep the table
together on a page? So if only 5 rows of the record
(table) can fit on the page, then put the whole record (6
row table) on the next page.

Thanks,
John

 

[Cindy Meister -WordMVP-]

Hi John,

You should always REPLY to the thread where there is an
existing conversation, rather than posting a new message.

I understood your question, and stand by my original answer.

I think I did not explain my question clearly. In Word
2000, I have records that consists of a table that contain
6 rows (not 1 row with 6 fields in it, but 6 rows with a
field in each row). Is there a way to keep the table
together on a page? So if only 5 rows of the record
(table) can fit on the page, then put the whole record (6
row table) on the next page.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan
24 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow
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[John]

Cindy,

Setting that property for each row does not keep the 6
rows together. If am doing it wrong please help but I go
to table properties for each row and Deselect the checkbox
that says "Allow row to break across pages". When I run
the mail merge, the table still had 4 rows on one page and
2 rows on the next page.

Thanks for your help in advance,
John

 

[Cindy Meister -WordMVP-]

Hi John,

Setting that property for each row does not keep the 6
rows together. If am doing it wrong please help but I go
to table properties for each row and Deselect the checkbox
that says "Allow row to break across pages". When I run
the mail merge, the table still had 4 rows on one page and
2 rows on the next page.

OK, and then select all the text in the table and go to
Format/Paragraph/Page and Line breaks and activate the
options in there to "keep with next" and "keep together".

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan
24 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow
question or reply in the newsgroup and not by e-mail

 

[John]

Hi Cindy,

OK, and then select all the text in the table and go to
Format/Paragraph/Page and Line breaks and activate the
options in there to "keep with next" and "keep together".

I tried that also and that did not work. I do not know if
this is a problem but I have one table set up and I put
the setting for mail merge at Catalog in order for the
table to repeat itself.

Thanks,
John

 

[Cindy Meister -WordMVP-]

Hi John,

I tried that also and that did not work. I do not know if
this is a problem but I have one table set up and I put
the setting for mail merge at Catalog in order for the
table to repeat itself.

Just how long can this table get? More than one page in
length? If you're doing this as a catalog merge, how are you
arranging for anything to be on the page before the table? As
a matter of fact, what do you have in the main merge document
besides the table?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan
24 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow
question or reply in the newsgroup and not by e-mail

 

[John]

Hi Cindy,

Just how long can this table get? More than one page in
length? If you're doing this as a catalog merge, how are you
arranging for anything to be on the page before the table? As
a matter of fact, what do you have in the main merge document
besides the table?

Table will never be bigger than 1 page. On average about
6 to 8 tables can fit on a page. Besides the header, the
table is all of the information on the document. The
reason I create the table is so that the records do not
get shuffled if someone wants to edit any of the
information.

 

[Cindy Meister -WordMVP-]

Hi John,

On average about
6 to 8 tables can fit on a page.

See, this is what's throwing me off. If it's a CATALOG
merge, and your main merge doc contains only a table row
for generating the table - there can be only ONE table. So,
how are you getting more than one in the merge result?

Are you using a DATABASE field to generate the tables?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update
Jan 24 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e-mail

 

[John]

Hi Cindy,

See, this is what's throwing me off. If it's a CATALOG
merge, and your main merge doc contains only a table row
for generating the table - there can be only ONE table. So,
how are you getting more than one in the merge result?

Are you using a DATABASE field to generate the tables?

Sorry about confusing you, I know that in a catalog it
puts all the records together into one table. To clarify,
it is one table when it is merged, but the initial
template table contains 6 rows. When the doc is merged
each record will be 6 rows long. So it is one table but
each record (which is what I considered a separate table
is 6 rows long). I hope that helps.

Thanks again for still trying to help, I really appreciate
it!!

John

 

[Cindy Meister -WordMVP-]

Hi John,

Could you zip up the main merge doc and a sample result file
and email them to me so that I can see what's what? Be sure
to mention I asked you to

Sorry about confusing you, I know that in a catalog it
puts all the records together into one table. To clarify,
it is one table when it is merged, but the initial
template table contains 6 rows. When the doc is merged
each record will be 6 rows long. So it is one table but
each record (which is what I considered a separate table
is 6 rows long). I hope that helps.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan
24 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow
question or reply in the newsgroup and not by e-mail