"Mailbox Full" msg -- solutions for this?

[Mark Hilbrink]

Hi,

I keep getting the "Mailbox Full" message. Questions:
1) Can I increase the file size allowed, before seeing this msg again?
2) Am I getting this msg for just the email account (I have 2 in Outlook) in
which it shows up, or for all of them?
3) Where is the place I can choose to "leave the messages on the server" in
Outlook? I found the place in Outlook Express, but not in Outlook.
4) I found where I can "compact" messages, and am applying that. Will this
help reduce the overall size, and 'put off' getting the error msg?
5) Is this condition causing my Calendar to stop displaying notifications,
lor is this a separate problem? For some reason, I'm not getting my
notifications anymore...

Mark H.

 

[Mary]

Your Internet provider's mailbox is full, not Outlook's. You must be leaving
mail on the servers. Change this setting in your account properties, advanced
tab and download all the mail from your ISP's servers to allow your new mail
in. You should set "leave mail on servers" to delete after xx days. Or just
don't leave on servers.

 

[Mark Hilbrink]

Well, in the Advanced area, all I see is:
under Cached Exchange Mode Settings: "Use Cached Exchange Mode" (checked).
"Download Public Folder Favorites" is not checked. Is this what you mean I
need to check?

Under "Mailbox Mode" section, there is a button called "Offline Folder File
Settings", which I click it, only offers compaction (is that a word?), which
I have already done. I still can't see where I can leave stuff on thye server
- or not. (I think our company email Outlook settings are very weird and
specific: set up somewhat manually, I believe.)

I also wonder if that is what affects my personal email account (POP for
Cox): I'm unable to send Cox email from home on this laptop, even though I
can do it just fine, when using it at work.

 

[Brian Tillman]

I keep getting the "Mailbox Full" message.

You have an Exchange mailbox and your Exchange admin has imposed a quota.
You have exceeded that quota.

Questions:
1) Can I increase the file size allowed, before seeing this msg again?

Ask the Exchange admin.

2) Am I getting this msg for just the email account (I have 2 in
Outlook) in which it shows up, or for all of them?

For the Exchange account labeled "Mailbox - yourname"

3) Where is the place I can choose to "leave the messages on the
server" in Outlook?

Exchange accounts don't have that option.

I found the place in Outlook Express, but not in
Outlook.

Outlook Express cannot access Exchange accounts, only POP and IMAP.

4) I found where I can "compact" messages, and am applying
that. Will this help reduce the overall size, and 'put off' getting
the error msg?

Not likely.

5) Is this condition causing my Calendar to stop

displaying notifications, lor is this a separate problem?

Separate, I believe.

 

[Mark Hilbrink]

Thanks, Brian! So there's no way to dump my Exchange emails (and save them
only) to my local machine? I thought Outlook provided for that.

 

[Brian Tillman]

Thanks, Brian! So there's no way to dump my Exchange emails (and
save them only) to my local machine?

Certainly there is, but you didn't ask for that.

Create a PST in Outlook with File>New>Outlook Data File. Create in that PST
a mail folder. You can call it Inbox if you wish or you can give it some
other name. Open your Exchange Inbox and select all the messages in it.
Click Edit>Move to Folder and specify the folder in the PST as the
destination. All your messages will be moved from Exchange to the PST. You
can even set up a rule to deliver incoming mail to the PST but leave all
other incoming items, like meeting requests, task assignments, etc. on the
Exchange server where it belongs.

 

[Mark Hilbrink]

Great, thanks! I remember they did this for me on another project.

 

[Pat Willener]

In future you better have this handled automatically by setting up
AutoArchive.

 

[Brian Tillman]

In future you better have this handled automatically by setting up
AutoArchive.

That would not fit the conditions of the request.

 

[Mark Hilbrink]

Brian,

I have set up a local PST for my Inbox. But how do I get Sent Items to go
to my new version of that, as well? I tried creating a rule for that, but
that only seems to handle incoming messages, not outgoing. For some reason,
"Deleted Items' got magically added under my new PST, but even after adding
my own Sent Items there, my outgoing messages still go to the OLD Sent Items
(and unfortunately still clog up the server).

Also [far less important], I couldn't see how to differentiate between
general emails to me vs. appts and such (you had recommended I leave the
latter on the server...).

Mark H.

 

[Brian Tillman]

I have set up a local PST for my Inbox. But how do I get Sent Items
to go to my new version of that, as well?

Sent items will alway go to the Sent Items folder of the delivery location,
I believe, but I haven't experimented with Outlook 2007's per-account Inbox
feature. If you set the delivery location to be the PST, then ALL the data
in your Exchange mailbox will get sucked into your PST, but you DON'T WANT
THAT.

I tried creating a rule
for that, but that only seems to handle incoming messages, not
outgoing.

What's wrong with Rules and Alerts>New Rule>Start from a blank rule>Check
messages after sending?

For some reason, "Deleted Items' got magically added under
my new PST, but even after adding my own Sent Items there, my
outgoing messages still go to the OLD Sent Items (and unfortunately
still clog up the server).

All PSTs have, at a minimum, a Deleted Items folder. When you delete
something, it always goes to the Deleted Items folder in that particular
data store, be it a PST or an Exchange mailbox.

Also [far less important], I couldn't see how to differentiate between
general emails to me vs. appts and such (you had recommended I leave
the latter on the server...).

See this:
http://groups.google.com/group/microsoft.public.outlook.general/msg/99705a7ad75cb00c

 

[Mark Hilbrink]

Thanks, Brian! I was able to set up my Sent Items correctly...

Mark H.
--
Science-based nutrition! See TIOEnterprises.net

I have set up a local PST for my Inbox. But how do I get Sent Items
to go to my new version of that, as well?

Sent items will alway go to the Sent Items folder of the delivery location,
I believe, but I haven't experimented with Outlook 2007's per-account Inbox
feature. If you set the delivery location to be the PST, then ALL the data
in your Exchange mailbox will get sucked into your PST, but you DON'T WANT
THAT.

I tried creating a rule
for that, but that only seems to handle incoming messages, not
outgoing.

What's wrong with Rules and Alerts>New Rule>Start from a blank rule>Check
messages after sending?

For some reason, "Deleted Items' got magically added under
my new PST, but even after adding my own Sent Items there, my
outgoing messages still go to the OLD Sent Items (and unfortunately
still clog up the server).

All PSTs have, at a minimum, a Deleted Items folder. When you delete
something, it always goes to the Deleted Items folder in that particular
data store, be it a PST or an Exchange mailbox.

Also [far less important], I couldn't see how to differentiate between
general emails to me vs. appts and such (you had recommended I leave
the latter on the server...).

See this:
http://groups.google.com/group/microsoft.public.outlook.general/msg/99705a7ad75cb00c

 

[ShaAnne]

--
ShaAnne in OK

 

[ShaAnne]

Hi Mark,
Oh my GAWD I hope you can help me. I have surfed and searched and attempted
to call my provider support (windstream.net) and they are down for the
evening (of course), and I am SO TIRED now. Here is the problem. Bounced
email notification due to exceeded quota! Like yourself, I have only around
30 in the inbox, and I have gone in and deleted the sent and deleted files,
so I KNOW there cannot be too many. This is Outlook Express 6.0, as I just
recently obtained highspeed finally after years of suffering with dial-up and
AOL. I have returned to school and have some on line classes and can't even
get my emails. I did have to disable my McAfee Firewall, because when
enabled, this bouncing thing happened with less then 10 emails in my inbox,
but even now with it disabled, still bouncing em. What can I do? Please help!

 

[Brian Tillman]

Oh my GAWD I hope you can help me. I have surfed and searched and
attempted to call my provider support (windstream.net) and they are
down for the evening (of course), and I am SO TIRED now. Here is the
problem. Bounced email notification due to exceeded quota! Like
yourself, I have only around 30 in the inbox, and I have gone in and
deleted the sent and deleted files, so I KNOW there cannot be too
many. This is Outlook Express 6.0, as I just recently obtained
highspeed finally after years of suffering with dial-up and AOL. I
have returned to school and have some on line classes and can't even
get my emails. I did have to disable my McAfee Firewall, because
when enabled, this bouncing thing happened with less then 10 emails
in my inbox, but even now with it disabled, still bouncing em. What
can I do? Please help!

Use your browser to log into your mailbox on your ISP's server. See if you
have a lot of mail seitting on the server that you've downloaded already.
If so, DELETE it.

And stop hijacking other people's threads. Start your own. On top of that,
this newsgroup is for Office Outlook. Ask Outlook Express questions in
microsoft.public.outlookexpress.general.