Mailmerge includetext and spelling question

[John James]

Hello all,

I am not sure that I have the right newsgroup, but as the
problem follows a mail merge it seemed the most logical.
I have a system that involves both a mail merge and an
INCLUDETEXT field. All works as expected except the
entire contents of the INCLUDETEXT field is displayed
with the wavy red underline as if there is a grammar or
spell-check error. As soon as I right-click on, or add a
single character to this included text the all the
underlining disappears without trace.

Is there any way of stopping the document appearing with
the wavy underline showing. It will certainly annoy my
users.

For extra info, The included text comes from various Word
documents, their spelling is correct and if not the
individual words are underlined if I access the source
document. As part of my processing I need to update this
source document, which I do via VBA.

Can anyone help or throw any light on this so I can
resolve things please.

I thank you

John J.

 

[John James]

Hello again,

For interest, I have found the cause. It is due to there
being a spelling error in one word of the included text.
If found all the included text is underlined (until as I
said below, you right-click or key text). I guess I
should not have spelling errors, but making all the text
underline is a bit overkill. Does anyone know why this
is and if it can be disabled?

Thanks for any comment

John. J

 

[Cindy Meister -WordMVP-]

Hi John,

I don't *know* what it is, but I can make a guess what's
going on from observing Word under other circumstances.

Word will occasionally show this kind of behavior with
regular document text if, for example, it's formatted in one
language, and you change the language.

Dynamic spellcheck is very resource intensive. In order for
it to be possible for you to work at all, it has to go
passive after a document has initially been opened.
Basically, it only triggers when you hit spacebar, enter,
etc. as you type. Or when you change the selection "by a
jump", like using the mouse (click).

So, the IncludeText is sort of "dumped" into the middle of
the document while spell check is in "passive mode", and the
default is that it's all marked as misspelled. Once spell
check becomes aware of this block of unchecked text, spell
check then proceeds through it.

For interest, I have found the cause. It is due to there
being a spelling error in one word of the included text.
If found all the included text is underlined (until as I
said below, you right-click or key text). I guess I
should not have spelling errors, but making all the text
underline is a bit overkill. Does anyone know why this
is and if it can be disabled?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan
24 2003)
http://www.mvps.org/word

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[John James]

Thank you for your comments Cindy. Some users have asked
me before about the quirks of Spellchecker and I was not
aware that it operates in quite the way you describe. I
have added your comments to my numerous Word notes!

It is a relief that Word is most likely behind this
rather than my App or my data (when it is spelt
correctly! )

Thank you again.

John.