Maintaining 300 dpi resolution in pictures inserted into Word 2007


C

Cedar Fjord

My publisher requires my 100 black and white line drawings (cartoons) to be
at least 300dpi in the file I will send to them for printing my book. He
said I can't do it with Word, though he wasn't sure about Word 2007, and that
I should convert my file to Adobe PageMaker. Do you know another way I can
keep my Word 2007 file, so that my cartoons will keep their resolution at
least 300 dpi?

Thank you
 
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B

Bob Buckland ?:-\)

Hi Cedar Fjord,

What your printer may be looking for may be different than what he's stating, i.e. he appears to be looking for a specific, page
oriented, print ready copy.

What you can provide can depend on the graphic format chosen when you created the cartoons, the printer choice at the time Word is
opened and printed and the graphics itself. Word can store graphics with both higher and lower Pixel per inch (PPI) content. The
maximum value that you can 'set' from the Word User Interface is 420 pixels per inch. What the Printed Dot per inch count is higher
or lower in the printer properties that can also affect the outcome.

If the graphic has stored within it a specified pixel per inch value Word uses that for sizing, but not for onscreen presentation
(which is always at 96 PPI - screen resolution). If the graphic does not have a stored value then in Word 2003 or Word 2007 saved
as a .doc format the graphics use the value set in Word's options
Tools=>Options=>General=>Web Options=>Pictures

Generally, you should size the graphic to the desired finished size and include a PPI value in the graphic itself before inserting
it in Word.

=================
My publisher requires my 100 black and white line drawings (cartoons) to be
at least 300dpi in the file I will send to them for printing my book. He
said I can't do it with Word, though he wasn't sure about Word 2007, and that
I should convert my file to Adobe PageMaker. Do you know another way I can
keep my Word 2007 file, so that my cartoons will keep their resolution at
least 300 dpi?

Thank you <<
--

Bob Buckland ?:)
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*
 
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C

Cedar Fjord

Thank you, Bob.
Let me see if I understand what I must do:

1.When I scan the cartoons, I should make sure the resolution is set higher
than 300 dpi; I should select a high resolution graphic format, like…..jpeg
I’m guessing?
(If I don’t do that the resolution can never be higher in any subsequent step)
2. I should size the graphic in another software (not Word) to the desired
finished size and specify the ppi value in the graphic itself before
inserting it in word, so whatever software I use to do that has to enable me
to define size and PPI values. Can paint do that? Or any other MS Office
tool?
(If I don’t do that, and the graphic is moved to Word, Word’s lower
resolution defaults will be the restricting variable)
3. When I’m ready to insert the graphics into Word 2007 I must:
a. Set the printer choice to something with a high resolution, and be sure
the printer properties are set to that higher resolution in dots per in.
b. I insert each graphic with its now high-enough resolution that will
override words resolution.
c. Word CAN store graphics up to 420 pixels per inch.
d. Word can use a specified pixel per inch value that Word uses for THAT
SPECIFIC SIZING of the final page produce. Word will use its own resolution
for the screen, which is 96PPI.
e. If I fail to specify the size and ppi of each graphic, Word will apply
its own low resolution (96PPI default and I’ll be foiled.

Did I get it right, and if not, where did I go wrong, and
So what happens if I want to print off a draft copy on my black and white
laser printer to final proof it before sending it to the Book Printer. Do
that undo all my lovely individually tailored specs for each individual
cartoon?

I’ve got over 100 cartoons. They are each now inserted perfectly into Word
2007, sizewise anyway, but at the wrong resolution. How do I find the
dimensions of each cartoon. By going to Format (Size) or (Picture) or what?

Thank you very much Bob, this interface here is challenging - at least to me.
 

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