Meeting Minutes in Project or Word?

[drncan]

Our company is looking into a way of doing departmental minutes that feed
into a gantt chart type system. Does Project have a meeting minute system
built in, or do you use MS Word along with Project and somehow fit the two
together?

 

[Catfish Hunter]

There is a "Notes" field you could use and there are 30 "Text" fields
available. These could be used and can be pasted into from MS programs. Hope
this helps.

 

[drncan]

Do the "notes" have a template or something that allows you to enter a
timeline, and "person responsible", etc. that can drive the gantt chart
within Project?
Another way to word my original question would be: - Is it common practice
to use Project for doing official meeting minutes (with agendas, action
items, person responsible for item, etc.) or is Project not intended for that
purpose, and minutes are generally done using Word or some other program?
thanks for your response.

 

[Catfish Hunter]

Projects is not really intended to be used in the way you described. You
would need to have a task for each action item from the meeting. This would
become alot of work. I have always used an Excel spread sheet with a
Description, Responsible Person & Due Date column. You can sort and filter as
needed. Hope this helps.

 

[davegb]

Do the "notes" have a template or something that allows you to enter a
timeline, and "person responsible", etc. that can drive the gantt chart
within Project?
Another way to word my original question would be: - Is it common practice
to use Project for doing official meeting minutes (with agendas, action
items, person responsible for item, etc.) or is Project not intended for that
purpose, and minutes are generally done using Word or some other program?
thanks for your response.

I'd go with Word for minutes. The notes capability of Project is
basically .rtf, if that. Not enough for most minutes I've seen. If you
have the server version of Project, you can track the document with it
and if I recall correctly, even associate it with a task.

Hope this helps.