Outlook 07 Vista

[Tankman]

Which is better ... making distribution lists or sub-folders of contacts?

 

[Gordon]

Which is better ... making distribution lists or sub-folders of contacts?

Neither - use Categories.

 

[Brian Tillman [MVP - Outlook]]

Which is better ... making distribution lists or sub-folders of contacts?

Depends entirely on the purpose to which you'll put it. If you intend to
use mail merge, then DLs out completely out of the picture. Frankly, I
think Gordon's suggestion beats them both.

 

[Tankman]

I have 1300 contacts and would like to separate into groups like "architects"
and " engineers" ... since only a small percentage have full addresses and
such I doubt if I will use mail merge ... I could eventually complete all the
contact info and then I might use MM and in that case it works only from the
contacts folder, correct? ... overall, does this info confirm that categores
would be more apppropriate strategy?

 

[Brian Tillman [MVP - Outlook]]

I have 1300 contacts and would like to separate into groups like
"architects"
and " engineers" ... since only a small percentage have full addresses and
such I doubt if I will use mail merge ... I could eventually complete all
the
contact info and then I might use MM and in that case it works only from
the
contacts folder, correct? ... overall, does this info confirm that
categores
would be more apppropriate strategy?

I'd use categories, given what you say here.

 

[Diane Poremsky [MVP]]

I'd use categories and custom views to hide/show the categories. DLs are
out, unless you plan to send mass mail to everyone in the group. Contacts
folder make it hard to keep the contacts updated.

--
Diane Poremsky [MVP - Outlook]



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[Tankman]

Thank you ... I have been playing with the features and I am pleasantly
surprised ... looks like it will work well for me!

I'd use categories and custom views to hide/show the categories. DLs are
out, unless you plan to send mass mail to everyone in the group. Contacts
folder make it hard to keep the contacts updated.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I have 1300 contacts and would like to separate into groups like
"architects"
and " engineers" ... since only a small percentage have full addresses and
such I doubt if I will use mail merge ... I could eventually complete all
the
contact info and then I might use MM and in that case it works only from
the
contacts folder, correct? ... overall, does this info confirm that
categores
would be more apppropriate strategy?