Overtime

[Steph]

I have been working on a porject for about a month and yesterday I went to
add overtime/ hour thinking that it would atomatically calculate for any
resource that was overallocated. Clearly this did not happen and now I can't
figure out how to get the overtime to show up. I got the impression from the
help pages that you have to enter it in manually in task usage but there has
to be an easier way. I have a huge project! Please help if you can. Thank you!

 

[JulieS]

Hi Steph,

I'm not sure I understand you question 100% but perhaps this will help.
Overtime in project is specifically assigned to a resource working on a
specific task. The overtime ([Overtime Work] or [Actual Overtime Work]) can
be entered in the task form (split from Gantt) or in the Task Usage or
Resource Usage view.

Adding overtime will shorten the duration of a task (assuming it is not
fixed duration) but will not automatically solve resource overallocation.
Changing a resource's calendar to work more hours per day is not "overtime"
in the definition that Project uses.

Hope this helps. Let us know how you get along.
Julie

 

[Steph]

Thanx Julie, It kind of does. I guess what I'm really asking is the only way
to put in overtime is from the task usage or gantt chart.... I didn't know if
there was a faster way I could tell the computer that I was x amount of hours
of overtime/ person/week. If there is please let me know.

Hi Steph,

I'm not sure I understand you question 100% but perhaps this will help.
Overtime in project is specifically assigned to a resource working on a
specific task. The overtime ([Overtime Work] or [Actual Overtime Work]) can
be entered in the task form (split from Gantt) or in the Task Usage or
Resource Usage view.

Adding overtime will shorten the duration of a task (assuming it is not
fixed duration) but will not automatically solve resource overallocation.
Changing a resource's calendar to work more hours per day is not "overtime"
in the definition that Project uses.

Hope this helps. Let us know how you get along.
Julie

I have been working on a porject for about a month and yesterday I went to
add overtime/ hour thinking that it would atomatically calculate for any
resource that was overallocated. Clearly this did not happen and now I can't
figure out how to get the overtime to show up. I got the impression from the
help pages that you have to enter it in manually in task usage but there has
to be an easier way. I have a huge project! Please help if you can. Thank you!

 

[JulieS]

Hi Steph,

Not to the best of my knowledge. Sorry :-(

Perhaps one of the "VBA gurus" who frequent this ng can recommend a
resolution using code.

Julie

 

[Steve House [MVP]]

The missing factor in your desired ot/person/week is that it's not "per
week" but rather "per task" so it becomes ot/person/task. OT is work
performed by the resource outside of their normal working hours as reflected
in their resource calendar. If Joe Resource works 8-12 and 1-5 for an 8
hour workday and he puts in 10 hours on Task X on Monday and the task is
finished, he has done 8 hours duration @ 100% for 8 man-hours of work plus 2
man-hours of OT work, resulting in Task X being a 8-hour duration, 10-hours
work task with Joe assigned to it 100%. The OT hours count to the budget
but they don't get included in the duration.

Steve House [MVP]

Thanx Julie, It kind of does. I guess what I'm really asking is the only
way
to put in overtime is from the task usage or gantt chart.... I didn't know
if
there was a faster way I could tell the computer that I was x amount of
hours
of overtime/ person/week. If there is please let me know.

Hi Steph,

I'm not sure I understand you question 100% but perhaps this will help.
Overtime in project is specifically assigned to a resource working on a
specific task. The overtime ([Overtime Work] or [Actual Overtime Work])
can
be entered in the task form (split from Gantt) or in the Task Usage or
Resource Usage view.

Adding overtime will shorten the duration of a task (assuming it is not
fixed duration) but will not automatically solve resource overallocation.
Changing a resource's calendar to work more hours per day is not
"overtime"
in the definition that Project uses.

Hope this helps. Let us know how you get along.
Julie

I have been working on a porject for about a month and yesterday I went
to
add overtime/ hour thinking that it would atomatically calculate for
any
resource that was overallocated. Clearly this did not happen and now I
can't
figure out how to get the overtime to show up. I got the impression
from the
help pages that you have to enter it in manually in task usage but
there has
to be an easier way. I have a huge project! Please help if you can.
Thank you!