Print Data Only & Ref Fields

[stacyo]

I have a form that I need to print on a pre-printed template using word 2003.
I know how to print data only from the print dialogue, but my form has both
form fields and ref fields and I need to print them both. Is there a way to
do this?

Alternatively, I was thinking I could replace the ref fields with form
fields that are automaticaly filled upon exit of the earlier field (the field
I am referencing). As of now, all my fields have descriptive bookmark names,
and I know that I'll need to create a macro that will run upon exit of the
first field, but don't know where to start or where to look for the code. Any
suggestions would be most appreciated.

 

[Charles Kenyon]

First, printing on a pre-printed form is one of the most challenging tasks
there is with a computer. When you change printers or computers you can
expect to have to make changes. That said...

You can put a scanned image behind the text, set to conform to the printed
form, and print with drawing images set to not print.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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[Jezebel]

Tsk tsk... Read the question.

First, printing on a pre-printed form is one of the most challenging tasks
there is with a computer. When you change printers or computers you can
expect to have to make changes. That said...

You can put a scanned image behind the text, set to conform to the printed
form, and print with drawing images set to not print.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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from my ignorance and your wisdom.

 

[Charles Kenyon]

And...?
I think the question was how to print on a preprinted form. That is how to
do it. If it is done that way macros aren't needed. But you can write one if
you want.

 

[Jezebel]

No, the question relates specifically to printing REF fields. The OP already
knows how to print a form 'data only' which prints only the contents of
formfields, precisely for the purposes of printing onto a pre-printed form.

 

[Charles Kenyon]

Hi Jezebel,

And the method I gave the poster lets the poster print REF fields, or DATE
fields, or typed text, onto a preprinted form. Your problem with the method
is?
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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from my ignorance and your wisdom.

 

[Jezebel]

"You can put a scanned image behind the text, set to conform to the printed
form, and print with drawing images set to not print."

This doesn't answer the question.

 

[Charles Kenyon]

Question: I have a form that I need to print on a pre-printed template using
word 2003.
I know how to print data only from the print dialogue, but my form has both
form fields and ref fields and I need to print them both. Is there a way to
do this?

Answer: > "You can put a scanned image behind the text, set to conform to
the printed

form, and print with drawing images set to not print."

I guess I'm missing something. Form fields will print. Ref fields will
print. They will print on the pre-printed paper form. Not sure what I'm
missing.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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[Jezebel]

Yes, you're missing the point. No matter. No doubt the OP has long since
lost interest.

 

[Charles Kenyon]

Jezebel,

I'm not trying to fight with you. I truly don't understand your point. What
is it that the OP wanted that I did not respond to? I don't want to make the
same mistake again. I will unless you can tell me.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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[stacyo]

Sorry!!! While my interest was suspended (due to a vacation) it was not lost
all together. Charles, you answered my question in part, it just wasn't what
I wanted to hear. I could scan the form like you suggested, but am hesitant
to do so becuase of the reasons you mentioned. I was hoping there was an
option somewhere that would allow me to limit printing to fields only (all
fields). Since it appears there is not, I thought I might try my hand at
inserting some code that will autofill my duplicate cells (that is I would
replace my ref fields with text fields that auto fill). I am confident that
is the better solution, but am afraid it is beyond my technical grasp at this
point. I will be doing some very beginning VBA training later this week and
was hoping you might be able to point me in the direction of the code I might
be able to borrow inorder to auto-fill subsequent cells upon exit of a
previous cells. I apologize for the previous heated discussion and my seeming
lack of interest.

 

[Charles Kenyon]

Try making your Ref fields into Text fields that are set up as calculations
that equal the results of other fields.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[stacyo]

Thanks. That makes sense. I'll try it.

Try making your Ref fields into Text fields that are set up as calculations
that equal the results of other fields.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.