Question on Max Units + Assigning Resources

[Simon Shutter]

Hi,

If I have a resource that has an average 20% of availability to a project, I
set the max units to 20%. However, if, in a given week the resource works
100% on the project on one day and 0% the rest of the week, he/she is shown
as overallocated.

What is the best way to manage this situation and assign work? I don't want
to update his/her resource calendar and specify different availabilities
based on project demands.

Tx

 

[Jan De Messemaeker]

Hi,

My first reaction is: manage it the way you always did and ignore the
overallocation sign.
But if you want another indicator which is apparently more logiocal for you
do the following
Tools, Level Resources, Look for overallocations on a ... set Week by Week
Now in ant resource view there will be an indicator (yellow lozenge) when
the resource is overallocated on a week basis.
The "Red" will stay but the resource IS overallocated that100% day isn't it?
After all, you tell Project it can oonly work 12 seconds every lminute and
now you ask it to perform 60 secs every minute for a whole day.

HTH



Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
+32-495-300 620

 

[Steve House [Project MVP]]

20% doesn't mean they can devote 20% of their time to the project. It
really means that during any arbitrary time period they are only working at
a portion of their capacity and only get 20% of the work accomplished that
they could have done by devoting their full attention to the job at hand.
If I assign someone 25% to an 8 hour task, they work on it for 8 hours (NOT
2 hours) as far as my project schedule is concerned but only accomplish 2
man-hours of actual work output for us during that time. Viewed another
way, we're going to give them a full day to do 2 hours of work and let them
figure out on their own how to distribute the work during the day - as far
as our project schedule is concerned, they've taken all day to generate that
output because it ignores anything else they're doing at the same time.

 

[Simon Shutter]

Steve and Jan - thank you so much for your responses...