Resource Graph – Go to next overallocation

[Mary Ann]

Me again!

When I first click Go To Next Overallocation icon in the Resource Management
toolbar, the Resource Graph displays the first screen’s worth of
overallocations for the particular resource as it should. When I click the
icon again, I am informed there are no more overallocations after a certain
date, but I know there are! If I scroll the resource graph back to the
beginning, and then click the icon, I am again told there are no more
overallocations even though none at all are showing.

What am I doing wrong here?

I am currently using Project 2000 but also came across this problem with XP.

Any help to restore my sanity would be greatly appreciated!

 

[JulieS]

Hi again Mary Ann,

The Resource Graph only displays one resource graph at a time, you would
need to manually scroll the left pane to each resource, scroll the right
pane back to the beginning of the project.

I am sure others will weigh in with their preferences, but when I am looking
for resource overallocations, I usually use the Resource Allocation view.
On the Resource Management Toolbar, the first button from the left displays
the Resource Allocation view. It is a combination view with the resource
usage at top, and the leveling Gantt at the bottom. With a specific
resource selected in the Resource Usage pane (top) you can see the Gantt
bars for the tasks the selected resource is performing.
Before using the Go To Next Overallocation button in the view, you'll want
to set the screen back to the beginning of the project. Click your mouse in
the upper pane, left side, and press CTRL+ Home. Then click in the top row
of the timescaled portion (right top side) and press CTRL + Home again.
This will set the view back to the beginning of the project. Then you can
use the Go to Next Overallocation button.
Remember, the Go to Next Overallocation button only stops at the beginning
of an overallocation. If the overallocation continues for any time, it will
not stop and show you day, by day, just the beginning of the next
overallocation.

Hope this is helpful. Let us know how you get along.

Julie

 

[JulieS]

Hi Mary Ann,

You are most welcome for the Resource Allocation view tip.

Your understanding of the Go to Next Overallocation command is correct. It
moves the start date of the next resource overallocation (assignment) on
specific tasks.

As far as your specific question about the variation in what shows on
subsequent "passes" through a project, frankly that is a puzzler. I just
ran a quick test of what you describe and encountered the exact problem you
suggest (I am using Project 2003, so obviously it is not a version problem.)
I found that if I tried to repeat the Go To Next Overallocation command on
the same resource (after scrolling the timescale back to the beginning), I
too got the "there are no more overallocations" message. The only way I
could force Project to "see" the overallocation again was to select another
resource, use the Go To Next Overallocation command, then return to the
original resource. Not a terribly elegant work around. (Probably another
reason why I don't use the Resource Graph extensively.)

Perhaps someone else can come up with a reason why this is occurring in the
Resource Graph view.

Hope this is somewhat helpful, if just to confirm that the error you are
seeing is repeatable by someone else. ;-)

Julie

 

[DR Proj]

JulieS and Mary Ann,

I have had this same problem as well, in any view that shows overallocations
in red, even in Julie's favorite, the Resource Allocation view (which is a
good one, by the way.)

I just wanted it to be known that this is an issue in multiple places in
versions XP and 2003, and I'm hoping that by posting so long after the
original thread, that someone will see this and be able to respond with at
least a reason, if not a solution.

Thanks to all,

The DR.