Saving a Hardcopy

[JR]

Is there anyway to save OneNote pages in a format that can be saved and used
for emergencies, ie in case of system failure? I am looking at options like:
1) an easy way to print a hard copy of an Entire OnenOte notebook, not a
sytem where I have to print it out page-by-page.
2) a way to save/export a whole notebook as a word, html or PDF file.

We has a beta disasster yesterda, where we thought we might have to forgo
2007 and recreate our whole project on OneNote 2003. Easier said than done,
as we had no backup in a format that would allow us to cut and paste or even
manually create what we had.

Scary to have whole projects sitting in a system that has no back-up plan.
Any suggestions?

 

[Patrick Schmid]

File, Publish As PDF or XPS, then in page Range select "Current
Notebook".
Works also with File, Save as, so you could do this into DOC or HTML as
well.

Patrick Schmid

 

[JR]

Thanks, but I can only seem to get it to print or save as at the section
level, not the notebook level. Perhaps I am doing something wrong but this is
what happens

In print 'current notebook, it just picks one random section to print. I
chose PDF and got a nice file of one section. Tried this several
times/permutations - same-same.

Under print, can't seem to select a range level, except in print preview and
then again, the hisghest level to print is section level.

When I try to 'publish as' and select entire notebook, I just encounter an
'Outllok encountered fatal error' box and the programme shuts down and no
publishing happens.

Any other suggestions? Any chance there's an export feature?


From save as, even if you select entire notebook, it just picks one random
section to save as a PDF.

 

[Patrick Schmid]

Seems like there is a bug. It crashes for me as well btw.
Looks like you'll have to do it on a by section level. The more viable
option for you though is to backup your .one files every night.

Patrick Schmid

 

[JR]

Another bug, great - when does the technical refresh version come out!

what good is backing something up as a Onenote 2007 .one file. It is not
backwards compatable to 2003, can't open it with anything else and can't view
it if 2007 crashes. Don't like my data being that vulnerable. We are
exerpeinceing lots of other 2007 bugs and altough we LOVE the 2007 version ,
yesterday our thoughts were veering towards going back to 2003 - but how? No
hardcopy. No cut-and paste copy just a backup file in 2007.

IS this good enogh for a beta version? Jus want to have some back-up - just
in case.

Thanks for your help, though.

 

[Patrick Schmid]

I have to bring the line now that you shouldn't be using beta software
for critical work.

You can actually go back. On one computer, remove ON 2007. Then
reinstall 2003. Then install 2007 side-by-side (custom setup, keep the
old version). You can open 2003 and 2007 at the same time (Grant
reported that works for him) and copy & paste between the two?

It's pretty good actually for a beta. What other issues are you
experiencing?

Patrick Schmid

 

[JR]

Thanks

I am getting confused between your answers on my 'Changed files' post and
this one, sorry if the I am confusing you.

These two posts highlight our major difficulties, everything else is just
nuance. Here are some things

1) if you attempt to drag and drop an email into OneNote, and you choose
'insert document as a printout'. Instead of placing it into OneNote as a
background, it physically sends a copy of the message to the printer while
opening a window that says "Please wait while OneNote inserts a printout of
the document" - this window then freezes and no image is ever inserted into
OneNote. Bummer! Would be really nice if there was a way to send e-mail's to
OneNote so that you could see/read the message (other than using screen clip
- very cumbersome)

2) When making a screen clip of any external site, the clip saves as an
unfiled note in a whole new OneNote window, after a wile (especially during
intensive web research), you end up with all these open OneNote windows on
the taskbar: very cluttered, very IE non-tabs and to the beginner, it makes
you uncertain of which of these unopened OneNote windows to close.

3) It would be really nice if the 'send to OneNote' icon on the IE toolbar
could be available in Firefox, Acrobat, Outlook and other programs. Very nice
feature, as it brings the link across with the paste.

4) one of our research staff works mostly with PDFs and wanted to know if
the ‘file insert’ could be done as easily as happens with a word document:
bringing a hyperlink over instead of a PDF icon. They would also really,
really like to cut and paste from sections of a PDF and have it paste into
OneNote with, not only a hyperlink to the source document, but also provide
the source page number from the PDF? They need this information to cite the
reference in scientific publications. Thew only way I could see to do it was
to paste in the document link, screen clip the reference page, paste that
next to the link and then add text to state the page number. Cumbersome

5) On screen-clips, it would be nice if it brought a hyperlink with it of
the document’s source location.

That's all for tonight.

 

[Amos Soma]

JR,

I'll tell you how I dealt with this. As you might or might not know, when
you enter notes into ON, it stores all your notebooks in its own cache,
regardless of where you tell ON to store your notebooks. So, a couple weeks
ago I bought a 2G USB memory stick ($80) and told ON to use that to store my
notebooks. The nice thing about this is that I can still work with my ON
notes even if my memory stick isn't inserted into my computer. It just
stores my notes in its own local cache. But, within seconds of my inserting
the memory stick into my computer, it has copied all my notes to the stick
and begins saving all my changes there, as well as its own local cache. Very
nice crash insurance!

Amos.

 

[Patrick Schmid]

Let me take them one by one:

First question: Did
1) What email client are you using? Outlook? Which version? Did you have
the Send to OneNote 2003 powertoy installed (part of the MS Education
Pack)? If you did, did you remove it and reboot before installing
OneNote 2007?
2) Shouldn't be doing this. Again, did you have any OneNote 2003
powertoy installed? Why are you using screen clippings instead of
printouts?
3) You won't get it from MS, but this powertoy might help you:
http://blogs.msdn.com/descapa/archive/2006/07/05/657265.aspx
If not, you can always select everything in FireFox e.g. and use copy &
paste. The link will be pasted as well then.
I don't know if it works with OneNote 2007 though. You should prob.
subscribe to this blog, as it covers a lot of interesting powertoys.
Actually, the icon is available in Outlook. See 1) for my questions
about it though.
4) The problem with the link information is that it depends on what the
source program provides. Acrobat doesn't put a link to the file into the
clipboard, so OneNote cannot insert one. If you want a demonstration,
copy & paste from FireFox 1.0 and copy & paste something from FireFox
1.5. 1.0 didn't add the hyperlink to the clipboard, but 1.5 does. So ON
will only paste a hyperlink when you use FireFox 1.5.
5) why not use printouts instead of on-screen clippings?

If you need a quick way to send printouts to ON, make ON the default
printer and then you can use the print button on any toolbar to quickly
print whatever you want to ON.

Patrick Schmid

 

[JR]

JR,

I'll tell you how I dealt with this. As you might or might not know, when
you enter notes into ON, it stores all your notebooks in its own cache,
regardless of where you tell ON to store your notebooks. So, a couple weeks
ago I bought a 2G USB memory stick ($80) and told ON to use that to store my
notebooks. The nice thing about this is that I can still work with my ON
notes even if my memory stick isn't inserted into my computer. It just
stores my notes in its own local cache. But, within seconds of my inserting
the memory stick into my computer, it has copied all my notes to the stick
and begins saving all my changes there, as well as its own local cache. Very
nice crash insurance!

Amos.

 

[JR]

Once again, nice help!
I am using Outlook 2003, never heard of a powertoy. Will check the blog you
mention.

I use screen clip over printout because Printouts can be HUGE and sometimes,
there is no way to cut off those extra pages and pages you do not need.

I produce an internet magazine for farmers and I love clipping little links
(tight chunks of content form wesites) and adding them to themed pages in
OneNote, I don't want whole webiste printouts for just one snippet of info.
Snapshot, or the OnenOte icon in IE lets me take just the bit of a webpage I
want. Printouts dont'

I am currently running Firefox Protable from a USB stick, may be able to
load 1.5 to my machine in the near future, then will see how that owrks.

Thanks for all your help.

 

[JR]

Whoops, hit the post button too soon on the last one!!!

Good Idea, I will try that with my backup file setting, but I need the main
notebook on the server for team work.

 

[Patrick Schmid]

Once again, nice help!

I am using Outlook 2003, never heard of a powertoy. Will check the blog you
mention.

Outlook 2003 and OneNote 2007 don't go well together with Beta 2. This
should be better in the next beta version. Do you see a little ON icon
with an arrow in it at all in the toolbar of Outlook 2003? (I am on 2007
only, so I can't check).

Patrick Schmid

 

[JR]

Thanks agian.
No ON icon on the Outlook 2003 toolbar - opened up all toolbars to check -
but nothing with the ON icon showing.

 

[Rainald Taesler]

Amos Soma shared these words of wisdom:

|...] But, within seconds of

my inserting the memory stick into my computer, it has copied
all my notes to the stick and begins saving all my changes
there, as well as its own local cache. Very nice crash
insurance!

The caching and synching features are really great.
AFAICS they are unique in so far.
And I'd seriously hope that one day MS might give up the crazy "all in
one sack" concept on which Outlook is based. It's really terrible to
keep Outlook in sync on two computers.
I'm using my iPAQ for doing that. Just ridiculous.

Rainald

 

[Patrick Schmid]

For Outlook syncing, I can highly recommend plaxo (www.plaxo.com). Works
pretty well for me and only has a few glitches in 2007 that don't affect
its functionality.

Patrick Schmid
--------------
http://pschmid.net

Amos Soma shared these words of wisdom:

|...] But, within seconds of

my inserting the memory stick into my computer, it has copied
all my notes to the stick and begins saving all my changes
there, as well as its own local cache. Very nice crash
insurance!

The caching and synching features are really great.
AFAICS they are unique in so far.
And I'd seriously hope that one day MS might give up the crazy "all in
one sack" concept on which Outlook is based. It's really terrible to
keep Outlook in sync on two computers.
I'm using my iPAQ for doing that. Just ridiculous.

Rainald

 

[Rainald Taesler]

Patrick Schmid shared these words of wisdom:

Works also with File, Save as, so you could do this into DOC or
HTML as well.

Not HTML, it's *MHT*, which is even better because this way the
resulting files holds all of the images.
The good thing is that it can be opened and edited in Word (not in my
Frontpage 10, however).

BTW: PDF also ist an option in the "Save as .." dialog.

Rainald

 

[Rainald Taesler]

JR shared these words of wisdom:

From save as, even if you select entire notebook, it just picks
one random section to save as a PDF.

I can not confirm this.
Tried several Notebooks and "Save as .." with PDF and the complete
notebook.

1.) It worked with all of them except one.
The PDFs were complete (except the pages with nothing on them).
File size was up to 4.3MB resulting in a PDF of 1.9MB.

There were problems with certain font, however.
Arial Bold was replaced by a totally different font.
Will have to write a bug report.

2.) My biggest Notebook holding 53MB and having a complex structure
with section groups crashed, however.

Rainald

 

[Patrick Schmid]

Not HTML, it's *MHT*, which is even better because this way the

resulting files holds all of the images.

Technicality
Yes, you are correct. I should have been more precise.

BTW: PDF also ist an option in the "Save as .." dialog.

Don't expect it to be in future beta versions. MS is removing PDF & XPS
from the program and offering it as separate download. One of the
consequences of that has to be that it won't appear in the Save As
dialog anymore. MS hasn't announced anything to this effect yet, but
there is no way to customize this dialog for an add-in. Hence I don't
know how MS would be able to get the entries in there.

Patrick Schmid

 

[Rainald Taesler]

Patrick Schmid shared these words of wisdom:

Don't expect it to be in future beta versions. MS is removing
PDF & XPS from the program and offering it as separate download.

Too bad.
Why XPS too?
PDF support has to do with the conflict between MS and Adobe, the
latter obviously seing Acrobat endangered.

One of the consequences of that has to be that it won't appear
in the Save As dialog anymore. MS hasn't announced anything to
this effect yet,

So how dod you know that they will create an add-on at all?

but there is no way to customize this dialog
for an add-in. Hence I don't know how MS would be able to get
the entries in there.

I am really afraid that only someting like a "printer" solution might
be added which would not be able to put links from ON notebooks into
PDFs.

Rainald