Saving a Hardcopy

R

Rainald Taesler

JR shared these words of wisdom:
1) if you attempt to drag and drop an email into OneNote, and
you choose 'insert document as a printout'. Instead of placing
it into OneNote as a background, it physically sends a copy of
the message to the printer while opening a window that says
"Please wait while OneNote inserts a printout of the document" -
this window then freezes and no image is ever inserted into
OneNote. Bummer! Would be really nice if there was a way to send
e-mail's to OneNote so that you could see/read the message
(other than using screen clip - very cumbersome)

I cannot say for Outlook 2007.
Drag+Drop of mails from my Outlook 2003 works as it should. No
crashes.

Unfortunately ON only takes the mails *printed* material.
Different with Outlook Express.
There marking a mail in the list and transferring it into ON with
Copy+Paste copies the content of the mail as text; therefore it can be
edited in ON.
2) When making a screen clip of any external site, the clip
saves as an unfiled note in a whole new OneNote window, after a
wile (especially during intensive web research), you end up with
all these open OneNote windows on the taskbar: very cluttered,
very IE non-tabs and to the beginner, it makes you uncertain of
which of these unopened OneNote windows to close.

This does not happen on my side too.
Each clipping made with the clipping tool (be it in ON or from a
sidenote) correctly lands on the active (open) page.
Nothing appears in the TaskBar.
3) It would be really nice if the 'send to OneNote' icon on the
IE toolbar could be available in Firefox, Acrobat, Outlook and
other programs. Very nice feature, as it brings the link across
with the paste.

AFAICS this would not be a thing of MS alone and might need the
consent of the producers of the other software.
Apart:
What this thingy actually does is not much more than just Copy+Paste.
If in IE one has not marked anything on the web-page it copies the
whole page to the clipboard. If parts are marked, these are copied.
And then the content of the clipboard is pasted into ON.
All of this can be done manually with the same result.
So in fact what it does is saving a few keystrokes.

The same with other applications.
In Acrobat f.e. one can copy (a) text or (b) as an image to the
clipboard.
And the rest is just the same.
When copying as text even the links in the Acrobat document are
transferred into ON (naturally this can not work if copied as an
image).
4) one of our research staff works mostly with PDFs and wanted
to know if the ‘file insert’ could be done as easily as happens
with a word document: bringing a hyperlink over instead of a PDF
icon.

Yes. That's easy enough (see above).
With Acrobat there are 3 ways:
(a) Print to ON from Acrobat (be it the only the Reader or the full
Acrobat.
Selections of what to print are made in Acrobat's printer dialog.

(b) One can use the text-selection tool to mark any part of the text
and the use Copy+Paste to transfer that into ON.
In ON the imported text will id editable and hyperlinks work.

(c) One can use the snapshot feature to capture from the PDF as an
image and then transfer it into ON with COPY+Paste.
The result in ON is an image which will be treated with OCR
(automatically) and indexed.

What one use mainly depends on what one needs.
Pasted text will be without any formatting but with working links.
Printed and image-captured parts will look like the original but no
operable links.
They would also really, really like to cut and paste from
sections of a PDF and have it paste into OneNote with, not only
a hyperlink to the source document, but also provide the source
page number from the PDF? They need this information to cite the
reference in scientific publications.

a) Cut and paste is easy (see above)

b) But adding a hyperlink to the source document automatically is not
possible this way.
This only works with WebPages in the browser.

It has to be done manually:
- in a file-manager (f.e. Explorer) right click on the source file,
- select copy from the context menu,
- switch to ON and use Shift+Ins to paste to insert from the
clipboard,
- in the dialog popping up select: "Insert link to the original file"

c) Page numbers would have to be added manually (unless a whole page
showing the page number was printed to ON or imported as an image).
5) On screen-clips, it would be nice if it brought a hyperlink
with it of the document’s source location.

*Clippings* from the screen do not have a source <bg>. They just show
what is on the screen.
But the feature of adding the info that it is a clipping from the
screen and adding time stamp is really nice.

[...]

HTH
Rainald
 
R

Rainald Taesler

JR shared these words of wisdom:
I use screen clip over printout because Printouts can be HUGE
and sometimes, there is no way to cut off those extra pages and
pages you do not need.

Make the selection of what to print prior to printing. This can be
done in almost any application (incl. the browsers).
I produce an internet magazine for farmers and I love clipping
little links (tight chunks of content form wesites) and adding
them to themed pages in OneNote, I don't want whole webiste
printouts for just one snippet of info. Snapshot, or the OnenOte
icon in IE lets me take just the bit of a webpage I want.
Printouts dont'

Seems we have different understanding of "clipping".
You seem to mean to mark parts of what is shown in a browser and put
into ON with Copy+Paste (taht's what the ON icon in the IE toolbar
does).
In my understanding "clipping" means to capture a part of the screen
with ON's clipping tool (the "clip" icon in the toolbar).

Rainald
 
R

Rainald Taesler

JR shared these words of wisdom:
No ON icon on the Outlook 2003 toolbar - opened up all toolbars
to check - but nothing with the ON icon showing.

I can confirm this.

Rainald
 
R

Rainald Taesler

Patrick Schmid shared these words of wisdom:

It's
For Outlook syncing, I can highly recommend plaxo
(www.plaxo.com). Works pretty well for me and only has a few
glitches in 2007 that don't affect its functionality.

Thanks for the tip.
I remember that you mentioned that before.

AFAICS this an online service.
And I'm a bit reluctant to handout my most personal data like calendar
and contact to somone out in the net.
I'm not suffering form paranois as some do who do not even trust
Google.
Still ...

So I think its better to stay with my PDA as an intermediary between
the two computers ;-)

Rainald
 
P

Patrick Schmid

Too bad.
Why XPS too?
PDF support has to do with the conflict between MS and Adobe, the
latter obviously seing Acrobat endangered.
XPS as well.
http://blogs.msdn.com/brian_jones/archive/2006/06/02/613702.aspx
http://blogs.msdn.com/brian_jones/archive/2006/06/03/616022.aspx
http://blogs.msdn.com/brian_jones/archive/2006/06/16/634302.aspx
So how dod you know that they will create an add-on at all?
I read the blog of the MS person responsible for file formats ;) See the
links above.
I am really afraid that only someting like a "printer" solution might
be added which would not be able to put links from ON notebooks into
PDFs.
They won't. A printer solution would be general purpose and not limited
to Office and that would clearly compete with Adobe. They don't want to
do that.

Patrick Schmid
 
P

Patrick Schmid

AFAICS this an online service.
And I'm a bit reluctant to handout my most personal data like calendar
and contact to somone out in the net.
I'm not suffering form paranois as some do who do not even trust
Google.
Still ...

So I think its better to stay with my PDA as an intermediary between
the two computers ;-)
Yup, that's the downside of the service.

Patrick Schmid
 
R

Rainald Taesler

Patrick Schmid shared these words of wisdom:

Thanks a lot for the reference. Interesting reading. But to be honest:
I can only partly share Brian's thoughts. A bit too much biased for
my taste. IMHO the topic has far more aspects and needs a broader
view. MS blinders cut off too much.
So how did you know that they will create an add-on at all?
I read the blog of the MS person responsible for file formats ;)
See the links above.
[...]
I am really afraid that only something like a "printer" solution
might be added which would not be able to put links from ON
notebooks into PDFs.

They won't. A printer solution would be general purpose and not
limited to Office and that would clearly compete with Adobe.
They don't want to do that.

I disagree.
A "dumb" printer driver (as offered on the market by quite some
third-party developers) would do far less harm to Acrobat than a tool
being able to produce documents with links and other intelligent
features.
And IMO the situation can not be seen under the aspects of Adobe being
in fear of loosing too much on Acrobat. I'd rather see the problem the
monopolistic practices.

Rainald
 

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