Sending from 2007 to 2003 via Outlook

[Steve Silverwood]

Here's a question for you:

If user A has OneNote 2007 (and Outlook 2007), and user B has the 2003
version of both products, can user A use the Send option in OneNote 2007
to send a OneNote page to user B, and will user B be able to read the
document? Or must user A export the page to 2003 format first?

--

-- //Steve//

Steve Silverwood, KB6OJS
Fountain Valley, CA
Email: (e-mail address removed)

 

[Rainald Taesler]

Hi Steve,
Steve Silverwood shared these words of wisdom:

If user A has OneNote 2007 (and Outlook 2007), and user B has the
2003 version of both products, can user A use the Send option in
OneNote 2007 to send a OneNote page to user B, and will user B be
able to read the document? Or must user A export the page to 2003
format first?

As Erik alread said, the file formats are not compatible.
And there is no tool to backwards convert data from ON 2007 to ON
2003.

The workaround would be:
Send the attchment either as a PDF (the PDF/XPS export add-in works
really fine) or in the MHT-format.

Regards
Rainald
(ex: dBD-A-CH)

 

[Kathy Jacobs]

While both Erik and Rainald are correct that OneNote 2003 won't read the
OneNote 2007 files, the 2003 person will still be able to read the
document - They just won't be able to see it in OneNote. When you send a
page using Outlook, you send a copy of the page in the email as well as the
OneNote version attached as a file.

--
--
Kathryn Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

 

[Steve Silverwood]

Thanks. I was afraid of that. Where do I read about "why it isn't?"

User B will not be able to open the ON file at all.

The 2007 file system isn't backwards compatible with 2003. Honestly,
I'm really glad it isn't (once you read why it isn't).

erik

--

-- //Steve//

Steve Silverwood, KB6OJS
Fountain Valley, CA
Email: (e-mail address removed)

 

[Steve Silverwood]

Hi Steve,
Steve Silverwood shared these words of wisdom:


As Erik alread said, the file formats are not compatible.
And there is no tool to backwards convert data from ON 2007 to ON
2003.

The workaround would be:
Send the attchment either as a PDF (the PDF/XPS export add-in works
really fine) or in the MHT-format.

Thanks. I was hoping that I wouldn't have to go through that.
Fortunately, Kathy Jacobs pointed out that at least some of it will
still be viewable, although not as a OneNote document, since the
document is not only attached to the message but is also included in the
body of the message. That at least helps somewhat.

Comment to whomever from Microsoft is listening: it was a little short-
sighted to not provide at least SOME way of exporting a OneNote page out
to the previous format. All the other Office applications support the
ability to work with previous page formats, so until I read whatever
document it is that Erik mentioned which explains why there's no
backward compatibility, I'm pretty disappointed in that oversight.
(Hey, even if the program will no longer USE the old format, it should
still be able to convert BACK to the old format.)

--

-- //Steve//

Steve Silverwood, KB6OJS
Fountain Valley, CA
Email: (e-mail address removed)

 

[Steve Silverwood]

While both Erik and Rainald are correct that OneNote 2003 won't read the
OneNote 2007 files, the 2003 person will still be able to read the
document - They just won't be able to see it in OneNote. When you send a
page using Outlook, you send a copy of the page in the email as well as the
OneNote version attached as a file.

Thanks. That's something, at least. I was getting pretty discouraged
until you reminded me of this!

--

-- //Steve//

Steve Silverwood, KB6OJS
Fountain Valley, CA
Email: (e-mail address removed)

 

[Steve Silverwood]

Nice to know. I've never tried that, since my ON sections are ~10 MB each.

FYI, I wasn't talking about sending an entire section, just a page (like
notes on a particular meeting to those who attended, etc.). I can't
imagine =that= being very big!

--

-- //Steve//

Steve Silverwood, KB6OJS
Fountain Valley, CA
Email: (e-mail address removed)

 

[Rainald Taesler]

Steve Silverwood shared these words of wisdom:

Comment to whomever from Microsoft is listening: it was a little
short- sighted to not provide at least SOME way of exporting a
OneNote page out to the previous format. All the other Office
applications support the ability to work with previous page
formats, so until I read whatever document it is that Erik
mentioned which explains why there's no backward compatibility, I'm
pretty disappointed in that oversight. (Hey, even if the program
will no longer USE the old format, it should still be able to
convert BACK to the old format.)

I fully agree.
If not ON 2007 itself, there should at least be some converter
utility.

Rainald