show/hide and tables breaing across pages

[KarenMA]

When we receive a document in Word generated by a MAC user the pagination is
correct when I view with the formatting marks visible. However when I toggle
the show/hide button the tables split across pages with one row per page. A
doc with 144 pages might go to 380 pages. Has anyone experienced this? How do
we remedy this?

 

[Terry Farrell]

My guess is that each table fits a page EXACTLY, probably with a hidden
paragraph at the end of every table (tables have to be followed by a
paragraph mark, so in order to fill a page with a single table, the final
paragraph mark is hidden). When you toggle on the non-printing characters,
the hidden paragraph appears so that the tables no longer fit to a page
causing total mayhem with the formatting that Word just cannot resolve.

Check out the tables. Are they followed by a hidden empty paragraph? What
the user should have done to keep a table on a single page is to format the
paragraph to Keep Lines Together and Keep with Next plus to clear the Allow
Rows to Break Across Page Ends option. That will then keep a table to a
single page (providing it fits).

If that is what is happening, you may be able to resolve this by using Find
and Replace to find the hidden paragraph breaks, and replace them with
unhidden paragraph breaks at 1 pt size.