Size issues of .one files

[the_orn]

I've been having problems with overly large .one files when I recorded
audio for a semester's worth of classes. Now that the semester is
over, I'm trying to shrink my notebooks by deleting the audio files.

I deleted all the audio files in a notebook, but the corresponding
audio files in the cache weren't deleted. Naturally, the size of
the .one files in the save location didn't shrink. What do I need to
do to strip the audio files out of a notebook? What's the most
efficient approach to doing this? (My current method is to just walk
through all the notebooks finding the audio files, selecting them and
deleting them. It's very time consuming.)

Thank you!
Rudy

 

[Patrick Schmid [MVP]]

Try Tools, Options, Save, Optimize All Files Now.

Patrick Schmid [OneNote MVP]
--------------
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[the_orn]

Thanks for the reply.

When I tried this, the file size shrank by a couple of megabytes, but
not by the amount being used by the audio files. In the cache, I can
see the the text notes are about 43 MB large. The audio is 360 MB.
(The backup folder is over a GB large - is it safe to just delete
these?)

Rudy

Try Tools, Options, Save, Optimize All Files Now.

Patrick Schmid [OneNote MVP]
--------------http://pschmid.net
***
Outlook 2007 Performance Update:http://pschmid.net/blog/2007/04/13/105
Office 2007 RTM Issues:http://pschmid.net/blog/2006/11/13/80
***
Customize Office 2007:http://pschmid.net/office2007/customize
RibbonCustomizer Add-In:http://ribboncustomizer.com
OneNote 2007:http://pschmid.net/office2007/onenote
***
Subscribe to my Office 2007 blog:http://pschmid.net/blog/feed

I've been having problems with overly large .one files when I recorded
audio for a semester's worth of classes. Now that the semester is
over, I'm trying to shrink my notebooks by deleting the audio files.

I deleted all the audio files in a notebook, but the corresponding
audio files in the cache weren't deleted. Naturally, the size of
the .one files in the save location didn't shrink. What do I need to
do to strip the audio files out of a notebook? What's the most
efficient approach to doing this? (My current method is to just walk
through all the notebooks finding the audio files, selecting them and
deleting them. It's very time consuming.)

Thank you!
Rudy

 

[twesslen]

This is yet another reason why I am anti-embedded files. You never
really know what's going on with your files...

Thanks for the reply.

When I tried this, the file size shrank by a couple of megabytes, but
not by the amount being used by the audio files. In the cache, I can
see the the text notes are about 43 MB large. The audio is 360 MB.
(The backup folder is over a GB large - is it safe to just delete
these?)

Rudy

Try Tools, Options, Save, Optimize All Files Now.

Patrick Schmid [OneNote MVP]
--------------http://pschmid.net
***
Outlook 2007 Performance Update:http://pschmid.net/blog/2007/04/13/105
Office 2007 RTM Issues:http://pschmid.net/blog/2006/11/13/80
***
Customize Office 2007:http://pschmid.net/office2007/customize
RibbonCustomizer Add-In:http://ribboncustomizer.com
OneNote 2007:http://pschmid.net/office2007/onenote
***
Subscribe to my Office 2007 blog:http://pschmid.net/blog/feed

 

[Patrick Schmid [MVP]]

Did you leave OneNote unattended and open for a night or so after you
used that option?

Patrick Schmid [OneNote MVP]
--------------
http://pschmid.net
***
Outlook 2007 Performance Update: http://pschmid.net/blog/2007/04/13/105
Office 2007 RTM Issues: http://pschmid.net/blog/2006/11/13/80
***
Customize Office 2007: http://pschmid.net/office2007/customize
RibbonCustomizer Add-In: http://ribboncustomizer.com
OneNote 2007: http://pschmid.net/office2007/onenote
***
Subscribe to my Office 2007 blog: http://pschmid.net/blog/feed

Thanks for the reply.

When I tried this, the file size shrank by a couple of megabytes, but
not by the amount being used by the audio files. In the cache, I can
see the the text notes are about 43 MB large. The audio is 360 MB.
(The backup folder is over a GB large - is it safe to just delete
these?)

Rudy

Try Tools, Options, Save, Optimize All Files Now.

Patrick Schmid [OneNote MVP]
--------------http://pschmid.net
***
Outlook 2007 Performance Update:http://pschmid.net/blog/2007/04/13/105
Office 2007 RTM Issues:http://pschmid.net/blog/2006/11/13/80
***
Customize Office 2007:http://pschmid.net/office2007/customize
RibbonCustomizer Add-In:http://ribboncustomizer.com
OneNote 2007:http://pschmid.net/office2007/onenote
***
Subscribe to my Office 2007 blog:http://pschmid.net/blog/feed

I've been having problems with overly large .one files when I recorded
audio for a semester's worth of classes. Now that the semester is
over, I'm trying to shrink my notebooks by deleting the audio files.

I deleted all the audio files in a notebook, but the corresponding
audio files in the cache weren't deleted. Naturally, the size of
the .one files in the save location didn't shrink. What do I need to
do to strip the audio files out of a notebook? What's the most
efficient approach to doing this? (My current method is to just walk
through all the notebooks finding the audio files, selecting them and
deleting them. It's very time consuming.)

Thank you!
Rudy

 

[Ben M. Schorr, MVP]

Would be helpful if you specified what version of OneNote you're using.

 

[the_orn]

I'm using 2007 (12.0.4518.1014), part of Enterprise.

I've left it open continuously and the computer running through the
night.

I also tried closing all the notebooks. Running optimization - which
did shrink the cache size down to about 100 MB (probably the stuff
left in the unfiled notes). I then reopened all my notebooks.

After reopening, the cache size is still only around 144MB. But the
actual .one files are as large as ever. I made a minor change to each
notebook to make sure they're actually being written. The time stamps
of the large .one files changes after a sync, but the file size
doesn't shrink.

Rudy