SOH Outlook Rules

[Shaun Boland]

Hi
We are Exchange server 2000, fully service packed running on Win 2000 server
and Outlook XP clients running on XP. I have a user whose rules have got
above the 32K limit, there are 16 rules, most of which are specifying "if
mail comes from this user or that user or this other user or yetanotheruser
etc move it to a folder.", there is about 10 or 12 addresses in each rule



I believed that moving these users into a distribution list, and using that
rather than the list of users, MS KB 214325
http://support.microsoft.com/default.aspx?scid=kb;en-us;241325 , would save
us some space, unfortunately it would appear that you cannot use local
distribution lists, with server side rules as I get this error when I try
"my group is a personal distribution list that may not be used with this
feature. Would you like to use the individual members of"mygroup", clearly
using the members of the group would save no space at all.



It is not practical for the user to use the Global Distribution lists for
this purpose as they would need rights that I am not prepared to give.



It is not practical to use Client side rules as this has to be server side
to work when the user is not logged in.



Am I missing something or does anyone know of a third party product that
will work with server side rules and manage lots of rules using email
addresses stored as contacts and organised into local distribution groups



Shaun

 

[Diane Poremsky [MVP]]

FWIW, client side rules won't help - OL2002 and 2003 store all rules on the
server in one 32 kb space.

I'm not aware of a server side 3rd party rules set, www.ornic.com is working
on one, but it's not ready yet AFAIK. Their exlife addin is a great rules
wiz replacement (you can use both it and rules wiz).

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)



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