Update of fields

[Gilbert]

Hi,

I am using Office 2003/2007, and facing some difficulties with the use of
document fields inserted into my documents. Basically I use fields to
maintain common statements that appear on every section/pages, e.g. version
number, and for easy updates. However, I find that even if I update the
document properties, the field does not update automatically. I have to
manually select each field on each section and select update before it would
reflect the changes. Is this the correct behaviour or can I get it to
update all fields automatically?

Thanks!
Gilbert

 

[Jay Freedman]

Hi,

I am using Office 2003/2007, and facing some difficulties with the use of
document fields inserted into my documents. Basically I use fields to
maintain common statements that appear on every section/pages, e.g. version
number, and for easy updates. However, I find that even if I update the
document properties, the field does not update automatically. I have to
manually select each field on each section and select update before it would
reflect the changes. Is this the correct behaviour or can I get it to
update all fields automatically?

Thanks!
Gilbert

If the option to update fields on printing is turned on, all you have
to do is go to Print Preview and back. The option is in Tools >
Options > Print in 2003, and in Word Options > Display > Printing
options in 2007.

If all the fields are in the body of the document (not footers, text
boxes, etc.), it's even simpler: hit Ctrl+A to select the document
body, then F9 to update all fields in the selection.

 

[Gilbert]

Thanks Jay!

If the option to update fields on printing is turned on, all you have
to do is go to Print Preview and back. The option is in Tools >
Options > Print in 2003, and in Word Options > Display > Printing
options in 2007.

If all the fields are in the body of the document (not footers, text
boxes, etc.), it's even simpler: hit Ctrl+A to select the document
body, then F9 to update all fields in the selection.

--
Regards,
Jay Freedman
Microsoft Word MVP
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