Using SEQ Field in TOC Field

[Kevin McGirr]

I am using the SEQ field to number Parts and Sections in a
Technical Manual and it works well for page numbering but
I can't get it work in the Table of Contents (TOC) field.

It seems that the TOC field will only accept one SEQ field
to call up either the Section or Part SEQ Number but not
both.

For example, I have a footer page number generated with
the field codes {SEQ Part \c}-{SEQ Sect \c}-{Page} that
automatically generates the page number such as 4-2-5
(Part 4-Section 2-Page 5) in the footer. I can only get
the TOC Field to generate a Table of Contents with the
Part number and Page number i.e. 4-5.

Is there any way to have the Volume (if it is a large
Manual), Part, and Section Numbers along with the Page
number automatically generated by the TOC field?

Any ideas would be helpful.

Thanks.

 

[Suzanne S. Barnhill]

To tell you the truth, I'm amazed that you've accomplished as much as you
have, since I was sure that the TOC wouldn't pick up anything but the page
number (including the "chapter" number if you've selected that option).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Larry Randall]

I have used a Module - Lesson - Page numbering system for
multi-section books of 600 to 1000 pages at a different
firm. The caveat is that we set up these numbers WITHOUT
using the horrific Word sections and numbering.
Essentially, we set up each lesson as a separate file, and
used custom fields in the Document Properties to set the
Module and Lesson numbers. (Our Module corresponded to
your Part, and our Lesson to your Section.)

Word is HORRIBLE to use on large documents, though
sections work somewhat better in Word 2002 than in Word
2000. You could probably set up each "Part" as a file,
then use the section number and page number to generate
your TOC. (It actually sometimes works now!) Otherwise,
use the DocProperty fields, and set it up as you like.

I think you will have to resort to what we did for your
TOC -- Create a TOC for each file (Part), then assemble
the Master TOC with headings for each Part.

We copied the individual TOC's, then pasted them (Paste
Special, unformatted text) into a TOC section with its own
footer and page numbering. Then we applied the TOC 1, 2
and 3 styles to make it look right.

Because of Word's tendency to move things around when
someone else opens the file, we used Adobe Acrobat to
create a book that was verified, then dumped that to the
printer. That way, we KNEW what was going to emerge from
the publications group.

We made five to ten Word documents into PDF files, then
merged them into a single book. We could then check for
proper facing pages on screen (unlike Word), and be
certain that our published document would match our Master
document. (You can even replace a single page in the
Acrobat document!)

Larry Randall
Certified Word Expert

 

[Martin Koschel]

Kevin:

You might want to look at the Word Numbering Guide by Andy Gabb, which
helped me a great deal in preparing my thesis.

http://www1.tpgi.com.au/users/agabb/

It contains some explanations, on section and appendix numbering, which you
might be able to transfer to your problem.

Hope that helps.

Martin