Viewing and Printing of Custom Properties

[JodyJ]

I have a server diagram for which I want to enter certain data (i.e. CPU, OS,
etc.). I found these items already predefined in Custom Properties.

Questions:

A) I want to be able to toggle on/off whether I view these properties next
to each shape. I don't want to have to click on the shape in order to see
the custom properties.

B) I want to be able to select whether or not the custom properties print
along side each server each time I print the document.

How do I accomplish these two items?

Is there some other functionality available besides Custom Properties? Is
there a way to use Layers to help me accomplish some of this?

 

[Al Edlund]

you can put your labels on different layers. layers can be controlled for
printing as well as visibility.
al

 

[JodyJ]

I'd like to use the custom properties that are already defined for the server
shapes.

How do I get these custom properties to display on my visio diagram next to
the shape.

I know I can create a text box and just type in the info but that seems like
extra effort given the custom properties are already defined.

 

[John Marshall, MVP]

You need to add the custom properties to a text block to make them display.
Rather than editting each shape, modify the masters and use Insert Field to
place the Custom Properties in the new text block. (You can do multiple
Insert Fields to a text block.)

As Al suggests, if you place this new text block on a different layer, you
have the option of toggling the display of the custom properties on or off.

John... Visio MVP

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[JodyJ]

How do I make this new text block contain the custom properties for the
server shape? I can see how to do it with the text block that goes with the
shape but can't figure out how to do it with a new text block that can be
placed in a different layer.

 

[Michel LAPLANE]

You have to use "insert=>field" an select custom formula with a syntax like
"sheet.1!prop.name" where sheet.1 is the name of the server shape and "name"
is the name of the custom property that contain the information you need.
You can affect the shape to a different layer. Use the drawing explorer.
Dont forget that several shapes in a group can belong to different layer.