Agenda Page Numbering - How To

[Cadonn]

Hello. Can anyone tell me if there is an easier way to do this task. I put
the an agenda together with the first page being the agenda summary. On this
summary, I list items and their page numbers. Is there anyone to tag
something on say page 15 in the agenda so that on the agenda summary page,
page 15 can be added automatically?

Right now I create the agenda and the agenda summary. After everything is
together I will look at the agenda summary and then look through the complete
agenda to find the appropriate page number.
Any suggestions?

Cat

 

[Lene Fredborg]

One possibility:
If you use a specific style for your agenda items, you could create a table
of content (TOC) as the summary. The TOC could then automatically “captureâ€
both the agenda items and the corresponding page number. If you change an
item, you only need to update the TOC field to reflect the changes.

Helpful articles about TOCs:
Basics:
http://www.ShaunaKelly.com/word/toc/CreateATOC.html

More details:
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm and
http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm.

--
Regards
Lene Fredborg - Microsoft MVP (Word)
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word

 

[Terry Farrell]

I think you have the dog wagging the tail here. What you need to do is to
create your agenda using Outline Heading styles for each agenda head. Then
on page 1, the Agenda summary is is inserted as a Table of Contents (TOC).
No one needs to know it is a TOC as you can format the TOC styles to make it
look like an Agenda Summary.

Save this as a Template and then each week, update/add/remove items and to
update the Summary, just click the mouse in the TOC and press F9: save with
a new date of meeting.

It has the added benefit that you can click on an agenda item in the summary
and it will jump you straight to that item.

 

[Cadonn]

This is fantastic. Thank you very much. I will try this as I like the idea
that no one needs to know that is a TOC. I will report back with my results.

Cat

 

[Cadonn]

I just realized this will not work. As the agenda pages are all scanned and
then cut and pasted into word, the only page that is actually typed is the
agenda summary page which is first. So I can't select text from the scanned
pages to apply the outline heading styles. Hmmm... other suggestions?

Thank you.

Cat

 

[Terry Farrell]

But it must have been in a Word format at sometime or another. It didn't
just appear on a piece of paper. Someone, somewhere must have the original.

If you cannot find who prepares it to get doc format copy, then you are down
to typing it all by hand.

Terry

 

[Cadonn]

Yes you are right. The original gets scanned all together as one document
and then they open it in Microsoft Document Imaging. But even if I try to
save it back to word I can select certain text to apply the outline styles -
I can only select pages. Forgive me as I am new at this and have just
started my job. One of my first assignments is to try and find a way to add
the pages numbers automatically - I am still not 100% sure about how to do
this. I understand the concept of the outline and the toc but not how to do
this with scanned document. I appreciate your assistance.

Cat

 

[Terry Farrell]

Yes, the 'pages' are scans in a graphic format and are not in editable text.
If they are high quality scans, the document imaging can be used to OCR the
images into editable text in Word. However, that may be far more work than
simply typing in the front page.

Terry

 

[Suzanne S. Barnhill]

One could use TC fields, but again, it would be a fair amount of work.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org