Automatic e-mail download without opening Outlook 2003

[Aussie Fran...]

Can I set up my Outlook 2003 (student/teacher version, fully updated) to have
my e-mail downloaded without my having to open Outlook. I have set the
send/receive settings to pole every two minutes (this information I gleaned
from searching other posts here). Also, I have selected and set up a sound to
play when an e-mail has been received.

However, I know that other people receive mail notifications immediately
without having to be at the computer at all. In fact, my fellow students
tell me that they can hear e-mails arriving at their PC as they walk out the
door to attend lectures. I think they probably also get a notification in
their tray to let them know at a glance when e-mail has arrived.

Also, even though I have set up my e-mail to pole at intervals, it is NOT
working. I still have to click send/receive in order to receive my e-mails
(although the sound I set up does work fine, which is pointless if I already
know that I have received e-mails when I initiate them).

Thank you in advance for any help.

Fran...

 

[Russ Valentine [MVP-Outlook]]

Outlook will not function unless it is running. It is difficult to determine
why automatic polling is failing when you do not post your mail account
type, connection type and polling settings. If automatic polling once worked
and now fails, you also need to examine what changes were made to your setup
before automatic polling stopped working.

In general, here are the reasons automatic polling might fail in Outlook:
1. You have created an unrealistic polling interval. Many users set their
polling interval to 1 minute thinking they will be downloading mail
continuously as it arrives. Such settings are not recommended. They put an
unnecessary strain on mail servers and can create conflicting polling
requests that can damage your Send/Receive Group or even your account
settings. 10 minutes is the recommended minimum.
2. While exiting Outlook, you inadvertently set your profile to Work Offline
(this option is immediately above the Exit command in the File menu).
3. You have a damaged Send/Receive Group as documented here:
http://support.microsoft.com/support/kb/articles/q312/3/36.asp
4. You have overridden your Send/Receive Group settings as documented here:
http://support.microsoft.com/support/kb/articles/q320/8/36.asp
5. Your mail account settings are corrupt. Recreate your mail account from
scratch.
6. Firewall software is blocking your transmission. Disable your Firewall
temporarily to see if automatic polling is restored.

 

[Aussie Fran...]

Hi,

Thanks for the help. I should have told you that I have only very recently
(yesterday in fact) transfered from dial-up to cable, so I'm still finding
out how these things change the way I am able to communicate more effectively
- particularly with regard to automacy of e-mail receipt. I have always had
to tell people not to use e-mail for urgent messages as I operated on
dial-up. One of the reasons I moved to cable was to automate e-mail receipt
and thus, communication between myself and fellow students (the speed is also
beneficial, of course!).

So, of course, I had scheduled send/receive disabled as it is a hinderance
for dial-up.

Thank you again!!

Outlook will not function unless it is running. It is difficult to determine
why automatic polling is failing when you do not post your mail account
type, connection type and polling settings. If automatic polling once worked
and now fails, you also need to examine what changes were made to your setup
before automatic polling stopped working.

In general, here are the reasons automatic polling might fail in Outlook:
1. You have created an unrealistic polling interval. Many users set their
polling interval to 1 minute thinking they will be downloading mail
continuously as it arrives. Such settings are not recommended. They put an
unnecessary strain on mail servers and can create conflicting polling
requests that can damage your Send/Receive Group or even your account
settings. 10 minutes is the recommended minimum.
2. While exiting Outlook, you inadvertently set your profile to Work Offline
(this option is immediately above the Exit command in the File menu).
3. You have a damaged Send/Receive Group as documented here:
http://support.microsoft.com/support/kb/articles/q312/3/36.asp
4. You have overridden your Send/Receive Group settings as documented here:
http://support.microsoft.com/support/kb/articles/q320/8/36.asp
5. Your mail account settings are corrupt. Recreate your mail account from
scratch.
6. Firewall software is blocking your transmission. Disable your Firewall
temporarily to see if automatic polling is restored.

--
Russ Valentine
[MVP-Outlook]

Can I set up my Outlook 2003 (student/teacher version, fully updated) to
have
my e-mail downloaded without my having to open Outlook. I have set the
send/receive settings to pole every two minutes (this information I
gleaned
from searching other posts here). Also, I have selected and set up a sound
to
play when an e-mail has been received.

However, I know that other people receive mail notifications immediately
without having to be at the computer at all. In fact, my fellow students
tell me that they can hear e-mails arriving at their PC as they walk out
the
door to attend lectures. I think they probably also get a notification in
their tray to let them know at a glance when e-mail has arrived.

Also, even though I have set up my e-mail to pole at intervals, it is NOT
working. I still have to click send/receive in order to receive my
e-mails
(although the sound I set up does work fine, which is pointless if I
already
know that I have received e-mails when I initiate them).

Thank you in advance for any help.

Fran...