Avoiding double updates in Project

[OD]

We have 2 versions of the same project. One downsized for submission to the
prime of our contract. Currently, I am responsible for making dual updates
on both of the of the project schedules. My question? Can I link the two
project files…so that if I make a change to one date the other automatically
updates. Is there any better/easier way to do this?

We are not using the Project server, we are using stand along MS Project
application.

Thanks!
OD

 

[JulieS]

We have 2 versions of the same project. One downsized for submission
to the
prime of our contract. Currently, I am responsible for making dual
updates
on both of the of the project schedules. My question? Can I link the
two
project files.so that if I make a change to one date the other
automatically
updates. Is there any better/easier way to do this?

We are not using the Project server, we are using stand along MS
Project
application.

Thanks!
OD

Hello OD,

Does your "prime" really need a full-blown project file? Is he/she
really updating information or would a pdf of the project file,
downsized as needed suffice?

There is not a reliable way to link two separate copies of the same
project file together so that updates to one will update another.
Project does have the ability to copy/paste link data, but that is
unstable and likely to corrupt the files in time.

I suggest either creating a pdf of the file, or (assuming you are using
Project 2003 or earlier) saving the file as a web page. Use the Copy
picture button to create a GIF file of the Gantt chart, and embed that
on the web page created by the export wizard.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project

 

[Dave]

We have 2 versions of the same project. One downsized for submission to the
prime of our contract. Currently, I am responsible for making dual updates
on both of the of the project schedules. My question? Can I link the two
project files…so that if I make a change to one date the other automatically
updates. Is there any better/easier way to do this?

We are not using the Project server, we are using stand along MS Project
application.

Thanks!
OD

You don't state what the cut down version contains. However, if it is
cut down, can't you record a macro of the cutting down process and then
run that after you have updated your main copy?

Also, as Julie points out, it is probably worth exploring exactly what
it is that your client needs as their needs may be simple.

Dave

 

[Alan124]

Hello OD,

Does your "prime" really need a full-blown project file?  Is he/she
really updating information or would apdfof the project file,
downsized as needed suffice?

There is not a reliable way to link two separate copies of the same
project file together so that updates to one will update another.
Project does have the ability to copy/paste link data, but that is
unstable and likely tocorruptthe files in time.

I suggest either creating apdfof the file, or (assuming you are using
Project 2003 or earlier) saving the file as a web page.  Use the Copy
picture button to create a GIF file of the Gantt chart, and embed that
on the web page created by the export wizard.

I hope this helps.  Let us know how you get along.

Julie
Project MVP

Visithttp://project.mvps.org/for the FAQs and additional information
about Microsoft Project- Hide quoted text -

- Show quoted text -

Hi,

I once faced similar problems and corrupted my pdf file. But I finally
tried a utility called Advanced PDF Repair to repair my PDF file. It
works rather well. Its web address is http://www.datanumen.com/apdfr/

Maybe this will help.

Alan