Calculating hours

[King Kong]

Hi
I made aproject plan with a rough estimation what person is doing what.
I did for the entire lifecycle (we are at the start of the project).
The ressources were allocated to me in a manner
50% A
30% B
80% C
etc.
I made calendars for these guys and planned their trainings, holidays etc.
So this is setup properly.
Now I would like to know how many hours overall, or even better per ressource,
I need from Date A to Date B (for example Phase Inception).

Any idea how to get this out of project?
Thanks
Kay

 

[Rob Schneider]

Hi
I made aproject plan with a rough estimation what person is doing what.
I did for the entire lifecycle (we are at the start of the project).
The ressources were allocated to me in a manner
50% A
30% B
80% C
etc.
I made calendars for these guys and planned their trainings, holidays etc.
So this is setup properly.
Now I would like to know how many hours overall, or even better per ressource,
I need from Date A to Date B (for example Phase Inception).

Any idea how to get this out of project?
Thanks
Kay

I guess what I'd do as a first-pass on this would be to use one of the
Custom Task Fields (Text1) as a way to define the "Phase" for each Task,
e.g. "Inception, Execution, Finish-up" (or whatever you call your
phases). Call the field "Phase". Then use the View: Resource Usage.
Set the timescale what you want, and filter the records viewed by the
contents of the newly-defined Phase field.

 

[Steve House]

I'd set their maximum availability in the resource sheet to the percentages
you gave and assign them to the tasks they're to work using the default
assignment levels. (I assume those percentages represent the amounts of
their workday that you can use them in the project - btw, their calendars
should show their entire work schedule, not just the part of it you can use
them.) When you do, project will calculate the work each will do day-by-day
on each task they're assigned to. You can then look at any of a variety of
views to get the total hours of work each resource will perform over the
time frame of interest or on the tasks of interest.

Note that a project is about work, not about people. A project plan is not
a list of what person is doing what - it is a list of what work is necessary
to create the intended result of the project, an estimate of how long each
task will take, and the logical relationships between the tasks. Once you
know what it is you have to do to meet your objectives, you deploy your
assets, your resources, onto those activities so you can achieve them.