Create an Index for Word Document

[wrm]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) I have read the help explaination for creating an index, and still cannot figure it out. All I want to have is an index for proper names, last name first, first, and middle. I'm sure it's easy, but I cannot figure it out. Can anyone help? thanks.....

 

[Michael Vilain]

Version: 2008
Operating System: Mac OS X 10.6 (Snow Leopard)

I have read the help explaination for creating an index, and still cannot
figure it out. All I want to have is an index for proper names, last name
first, first, and middle. I'm sure it's easy, but I cannot figure it out.
Can anyone help? thanks.....

It's not magic. Word has to know how to flag stuff you want in the
index. 2004 and Word 5.1 required you to either organize your document
according to Chapters, headings, paragraphs, etc to get those inserted
into the the TOC and index. Additional words and phrases must be tagged
to go into the index. By hand.

It's all in the manual. Or at least it was in the 5.1 manual.

 

[John McGhie]

Yes, the help is a bit of a disaster.

What appears in the index for each entry is what appears in your XE tag, but
a colon triggers the next level.

So a tag on page 39 of { XE "Webber:John Alfred" } would produce an entry of

"Webber
John Alfred ........ 39"

Notice the Colon? That triggers the second level. So you will get a list
sorted by Family name, and within each family name by given name.

Cheers

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) I have read the
help explaination for creating an index, and still cannot figure it out. All
I want to have is an index for proper names, last name first, first, and
middle. I'm sure it's easy, but I cannot figure it out. Can anyone help?
thanks.....

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

 

[CyberTaz]

As an alternative to John's insight you can use the Insert> Index & Tables>
Mark Entry... Feature if you're uncomfortable dealing directly with the
codes. Use the keystroke Command+Option+Shift+X to bring up the dialog
rather than going through the menu. Also, you can leave the dialog open
while you go through the doc & select additional items for the index.

Using John's example, Webber would go in the Main field & John Alfred would
go in the sub field of the Mark Index Entry dialog.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Jim Gordon Mac MVP]

Yes, the help is a bit of a disaster.

What appears in the index for each entry is what appears in your XE tag, but
a colon triggers the next level.

So a tag on page 39 of { XE "Webber:John Alfred" } would produce an entry of

"Webber
John Alfred ........ 39"

Notice the Colon? That triggers the second level. So you will get a list
sorted by Family name, and within each family name by given name.

Cheers




This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word); Consultant Technical Writer,
McGhie Information Engineering Pty Ltd, Sydney, Australia.
Ph: +61 (0)4 1209 1410; mailto:[email protected]

Pages 293 through 306 of the Office 2008 for Mac All-in-One have what I
hope is the best set of instructions for working with tables of
contents, indexes, etc. We put quite of bit of work into making this an
easy to understand explanation.

-Jim

 

[Nick Reddan]

An alternative solution for Word in Windows at least is to use a macro to create a key stroke short cut to do what is required.
See http://members.iinet.net.au/~nickred/wordmacro/index.html

Regards

nick

Version: 2008
Operating System: Mac OS X 10.6 (Snow Leopard)

I have read the help explaination for creating an index, and still cannot figure it out. All I want to have is an index for proper names, last name first, first, and middle. I am sure it is easy, but I cannot figure it out. Can anyone help? thanks.....

On Sunday, February 28, 2010 2:12 AM Michael Vilain wrote:
it is not magic. Word has to know how to flag stuff you want in the
index. 2004 and Word 5.1 required you to either organize your document
according to Chapters, headings, paragraphs, etc to get those inserted
into the the TOC and index. Additional words and phrases must be tagged
to go into the index. By hand.

it is all in the manual. Or at least it was in the 5.1 manual.