Editing existing mailing label doc

[Barb in MD]

How do I edit entries in an existing mail merge mailing label document? I
can select "edit recipient list" but then Word will not let me edit once I
select the table to use. These are my Christmas card labels and every year I
have some problem or another with this. I'd like to get this right once and
for all! Thanks.

 

[Graham Mayor]

You edit the data source on which the merge is based and then re-merge.
Editing an attached data source is only an issue with Word 2007, which adds
an extra step that earlier versions didn't have - and is shown at
http://www.gmayor.com/merge_labels_with_word_2007.htm.

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Graham Mayor - Word MVP


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[Barb in MD]

Thanks. I'm working on it now. This is turning out to be a whole lot more
complicated than I expected and I could have retyped the labels or
handwritten them by now, but as I said before I want to get this right.

 

[Graham Mayor]

If you keep your addresses in Outlook - add a category (say) XMAS to those
contacts that are on your Christmas card list. Then when the time comes to
merge labels/envelopes filter the address list on that category -
http://www.gmayor.com/mailmerge_from_outlook.htm
It will be much simpler to maintain the category than to maintain a separate
mailing list.

If you don't have Outlook, create a one row table with as many columns as
you have fields in your merge data source (you may need to set the page to
Landscape). Attach your existing data source and insert a field from your
existing data source into each column. Set the document type to Directory
and merge to a new document. Add a row at the top of the document and insert
the field names above each column and you have a table that can be used as a
data source that will be easy to maintain. The end results would be as that
at http://www.gmayor.com/convert_labels_into_mail_merge.htm

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Graham Mayor - Word MVP


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[Nedra Belew]

Using Work 2007 - I need to edit a recipient list for a merge document to print labels. I have the recipient list on the screed and the "Audit" is not highlighted. It does not allow me to audit or add a recipient. I used Word 2003 forever and never had any problems. It was much more user friendly.