employee tracking

[RVW]

Everyone seems to know that I can track employee
timesheets with the project server, however, If anyone
could detail the steps nessasary, it would be greatly
appreciated

 

[Dale Howard]

RVW --

Do you have Microsoft Project 2002 Professional and Project Server installed
in your environment? That is the first step necessary to use the timesheet
system.

 

[RVW]

Dale, I have the server up and running. I am trying to
fiqure out how resources can post hours so I can
eliminate our paper timesheets. Thanks for your help

 

[Sarah]

It's through the Web Access that you have resource timesheets. Each
resource that has access to the PWA can view all of the tasks assigned
to them across all projects. They can set up this view with the order
of the columns, the time span, etc. the way they want to see it, and
it remembers the individual settings. A resource can enter their
actual time in their Timesheet View whenever is convenient for them,
and Save the changes to submit later, or submit directly. These
changes then go to the Project Manager in charge to be accepted into
the project plan, or rejected back to the resource for correction.

Sarah

 

[Kevin Flanagan]

Each employee must have a published assignment from a
project plan to assign time against a task. You also
have non-project time categories that as the admin, you
can set up and resources can also enter this time in
their rime sheets. Once the plans are published, any
resource in the plan, including the PM can go and view
their timesheets. This should help get you started, but
there are other pieces you may need down the raod.

Kevin

 

[Dale Howard]

RVW --

Now that I know that you have Project Server installed, there are a couple
things you need to do to enable your team members to enter actuals in the
timesheet portion of their Tasks page. First, you'll need to set up your
company's default method of tracking progress in projects. To do this,
complete the following steps:

1. Log into Project Web Access with Administrator permissions
2. Click the Admin menu
3. Click the "Customize Microsoft Project Web Access" link
4. Click the "Tracking settings" link in the sidepane on the left, if
necessary
5. Select the "Hours of work done per day or per week" option in the first
section of the Tracking Settings page
6. In the "Lock Down Defaults" section, select the "Force project managers
to use the progress reporting method specified above for all projects"
option
7. In the "Time Period Settings" section, specify the "Weekly" option (you
might also specify how many weeks will appear on the timesheet by default)
8. In the "Time Period Settings" section, select the "Resources should
report their hours worked every day" option
9. Set a maximum number of hours that can be entered per day
10. Click the Save Changes button

This is how to set up the timesheet as the default method of tracking
progress. Beyond this, you will also need to do the following:

1. Enter your resources in the Enterprise Resource Pool (including both
team members and project managers) and specify a Windows User Account for
each resource
2. Add the project managers to the Project Managers group in the Users
section of the Admin settings
3. Set up Microsoft Project Server login accounts for each PM on their
computer

Project managers will need to create new projects, add enterprise resources
to the project team on each project, create tasks and assign resources to
tasks, baseline their project, and then Publish their project to Project
Server (Collaborate - Publish - All Information). This is just a small
piece of what you'll need to do to use this tool in your environment. Hope
this little bit of guidance helps.