Enterprise global - Calendars - Tools Options Schedule

[Stan]

Hi,
We work with Project Server 2007. As an administrator, I opened the
Enterprise Calendars from PWA to modify the Standard calendar and make the
settings available for all the connected users.
I also opened Enterprise Global from PWA and changed settings in Calendar
and Schedule tabs, and saved Enterprise Global to server.
When a user connects to the server with Project Professional 2007, the
standard calendar is the same than the one in the server (expected behaviour)
but the settings in Tools Options Schedule and Calendar tabs are not the same
(unexpected behaviour).
This cause a problem because the settings (task types and so forth) are not
enforced for all users, and informations coming from "Change working time"
and Calendar tab (tools option) are not consistent.
Do you know how to manage this ?
Thanks.
Stan

 

[Barbara Henhapl]

Hi Stan,

your observation is correct. Settings in Option/Schedule and /Calendar from
Enterprise Global are not applied to clients, since these are local setting.

To match those, I have used several technical solutions so far (and I am
looking forward to read any better suggestions):
- put an project_open macro in Enterprise Global to change these settings.
- roll out an registry file with the most important settings
- write a VBScript to set values

Each of these has advantages and disadvantages. So my favorite one is to
make it a training issue and let people see, what happens if the modify any
of these settings. The last exercise is to configure according to project
server.

Regards
Barbara

 

[Dale Howard [MVP]]

Stan --

As Barbara already noted in her excellent answer to your question, you
cannot specify Options settings for each user by setting them in the Options
dialog in the Enterprise Global file. Your assumption was one that new
Project Server administrators usually make, and as you know now, the
assumption is incorrect. A better way to think of the Enterprise Global is
your organization's "library" of custom enterprise Views, Tables, Filters,
Groups, Reports, etc. To resolve your Options settings issue, Barbara has
offered you several automated ways to address it. Personally, I prefer that
a company address this in a training session so that PMs can specify their
own Options settings, can know why they are choosing these settings, and
know how those settings affect their environment. Of course, this training
should be part of a larger training program to help the organization's PMs
become proficient in creating and managing projects effectively in Project
Server. Hope this helps.

 

[Barbara Henhapl]

Hi Dale,

I completely agree with your preference! As I wrote, my most favorite
solution is to make it a training issue. The knowledge of the impact of
options is essential for PMs from my point of view.
However, I have had one implementation so far, where customer insisted on a
technical solution. I have tested the listed ones, all of them have some
advantages but also a few risks.

Regards
Barbara