Graphics in Publisher

[Phil]

Good Day!

I made a newsletter using Publisher, and then used that document as a
template for the next newsletter edition. It seems as though my pub files
are getting larger. I opened the Graphics manager, and it shows ALL the
photos that I've ever insterted, even on old issues. How can I make those go
away so my file size will be more reasonable?

Thanks!

Phil

 

[°°°MS°Publisher°°°]

It is a major bug in Publisher that was not fixed.

The picture files you delete are not deleted internally in the file, hence
why your file gets obese.

Only way is to upgrade to Publisher 2003.

 

[widgets]

Thebest way is to always LINK your graphics, not embed. Keeps the pub file
small.

 

[DavidF]

Phil, From Microsoft Knowledge Base Article - 218725 :

When you delete pages in a catalog, Web page, or newsletter publication
created by Microsoft Publisher, the size of your publication may not
decrease as expected. For example, if you delete a page containing a graphic
that is 3 megabytes (MB) in size, the publication file size will not
decrease by 3 MB.
Cause:
Pictures from deleted publications are stored for further use in the
Microsoft Publisher Design Gallery. This behavior only occurs with catalog,
Web page, or newsletter publications.
Resolution:
1. If the Wizard is not displayed, click Show Wizard in the lower-left
corner of the Microsoft Publisher window.
2. Click Extra Content.
3. Click Delete All to delete all content not used in the current
publication. Alternatively, click Delete to remove individual objects

DavidF

 

[DavidF]

This might be true of other versions but not 2000. See:

http://support.microsoft.com/default.aspx?scid=kb;en-us;254203&Product=pub20
00

DavidF

 

[Brian Kvalheim - [MSFT MVP]]

Hi Phil ([email protected]),
in the newsgroups
you posted:

|| I made a newsletter using Publisher, and then used that document as a
|| template for the next newsletter edition. It seems as though my pub
|| files are getting larger. I opened the Graphics manager, and it
|| shows ALL the photos that I've ever insterted, even on old issues.
|| How can I make those go away so my file size will be more reasonable?

Phil, I assume you are using Publisher 2003? If so, can you send the file in
question to me? This shouldn't be happening in Publisher 2003. My email is
(e-mail address removed)
--
Brian Kvalheim
Microsoft Publisher MVP
http://www.mvps.org/publisher

This posting is provided "AS IS" with no warranties, and
confers no rights.

 

[Phil]

Thank you all for your help in solving this problem.

I am using Publisher 2002 and I looked at the knowledge base as DavidF
suggested. My final solution for this document (until I build a new template
and ONLY link files) was to create a small image file (1k) and link all of
the old pictures that were embedded to this file. Brought my file size down
from 25 MBto 5 MB. Still a little large for web download, but with pdf
conversion I was able to bring this down to 3MB.

Thank you all for your help and quick responses.

Phil