Header-Footer question

[Joy]

I have WinXP, Office 2003. Some time ago someone helped me with a
header/footer for our organization's letterhead. I am trying to write a
letter on this letterhead, and I find that the box lines for the footer have
a big space before the actual wording of the footer, and this keeps me from
writing very far down in the actual letter. Unlike a text box, I can't
find any way to move the top box line down closer to the wording. Hope I
am making this question clear.

 

[Susan Ramlet]

Hi, Joy,

Could you send the document to

mezzodiva*at*gmail*dot*com

(turn the above into a standard e-mail address format)

and I'll have a look? It's hard to tell what might be wrong by description.
It could be a paragraph that is very tall, or some absolute positioning.

I'll post back here with what I find.

 

[Joy]

Hello Susan,

Did you get the document that I sent to you directly?

 

[Susan Ramlet]

Yes; sorry I haven't had a chance to look directly. I'll post back here when
I do. Thanks for the reminder!

 

[Susan Ramlet]

Joy,

There are two empty paragraph marks above the footer. You can just delete or
backspace them to remove them in the header/footer view.

Do you know how to get into the footer view so you can edit the footer?

 

[Joy]

Susan,

I got into the footer and managed to backspace, but I only saw one paragraph
mark, and there is still a space (although smaller) between the top of the
footer border and the text in it.

 

[Susan Ramlet]

I'm using Word 2007, if it makes any difference...

I went into the footer, put my cursor at the top of the footer and was able
to press "Delete" twice. Then, on the line that contains the actual footer
text, there is a 36-point space above it (format | paragraph | indents and
spacing | spacing before).

You can lower the spacing before the paragraph if you don't want that much.
It looks pretty balanced with the empty paragraphs removed--to me--but we
have different fonts, printers and possibly versions of Word.

Does that get you closer?

 

[Joy]

I have perhaps 3 versions of that letterhead (from past experimentation).
The one I sent to you I had already somehow done Backspace with that footer
text and moved it up to the top of the box, and solved the problem in that
version. However in another version I can't seem to do that. I'm trying to
put the cursor at the top of the footer as you said, but it (the cursor)
won't go anywhere except the beginning of the text.

.. . . . OK, I see what you mean about the 36 point. I changaed that to 0
and finally the space above the text is a lot smaller, but not as much
smaller as I'd like. I'm not familiar with working with Header/Footer, and
I see it doesn't "work" like a Text Box.

 

[Susan Ramlet]

Yeah, it takes a little playing, but you get the idea. You can also check
the margin settings for your header and footer to make those even smaller,
if desired.

 

[Joy]

How do you do header/footer margins? When I click on Page Setup, it seemed
to be for the whole document, not the H/F.

 

[Susan Ramlet]

Did you post what version of Word you're using? I couldn't find it with a
quick glance.

In Word 2003, it's File, Page Setup, Layout, then in the Headers and Footers
area, you can put how far they are from the edge. That, combined with the
document margins and the spacing of the footer paragraph, should give you
what you need to manipulate the spacing.

 

[Joy]

I have Word 2003 (Office 2003 to be exact); I had posted that in my original
question. I see where you mean - Layout (hadn't looked there). Of course
it wasn't the edges (margins) that I was concerned about, it was the space
above and below the text in the footer, so that I could have room to make
the actual letter as long as possible. The paragraph spacing helped that a
lot, plus backspacing the text until it moved up a line (then I centered it
again). Thanks for all your help!