Help with Word from a former WordPerfect user.

[RonRoss]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

Hello, and thanks for any help. I'm new to MAC's and to Word, coming from both PC's and WordPerfect.

Since I'm bound and determined to make this work I seem to be stumbling on a few issues that are strange to me.

I was able to create a letterhead template whereas the letterhead was only on the first page with nothing on the other pages. One question is, am I able to reduce the H/F margins on the non-letterhead pages? Our letterhead uses 2.5" of margin on the top of page one and I don't need that much on the other pages.

Second question. I tried to cut and paste a three page letter from another document onto the letterhead template. It did cut and paste OK, however it did it ahead of the first page of the letterhead document. In other words, the letterhead is on last page of the document. Is there a way to paste any text onto the first page of the letterhead template without it inserting new pages ahead of the letterhead page?

 

[John McGhie]

OK, so in WordPerfect, you were used to dropping codes on the page which
would change the document behaviour on the pages following. You cannot do
that in Word, it has no "codes" and its "properties" apply to the whole
document.

There are two ways you can proceed:

1) Go into Format>Document>Layout and enable "Different First Page" for
your Header and Footer.

Then set the margins to what you want them to be on the subsequent pages.

Then place your letter head as a header on the first page.

This takes advantage of Word's default behaviour: if the content you insert
in a header is too large, Word will expand the header margin on that page to
fit.

2) If you really want to use different margins, insert a "Section Break" on
the first page.

The properties of that section break apply only to the page that it is on.
The properties of the following pages are set by the default section break,
which never appears because it occurs below the end of the document.

You can thus have different margins.

Cheers

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

Hello, and thanks for any help. I'm new to MAC's and to Word, coming from both
PC's and WordPerfect.

Since I'm bound and determined to make this work I seem to be stumbling on a
few issues that are strange to me.

I was able to create a letterhead template whereas the letterhead was only on
the first page with nothing on the other pages. One question is, am I able to
reduce the H/F margins on the non-letterhead pages? Our letterhead uses 2.5"
of margin on the top of page one and I don't need that much on the other
pages.

Second question. I tried to cut and paste a three page letter from another
document onto the letterhead template. It did cut and paste OK, however it did
it ahead of the first page of the letterhead document. In other words, the
letterhead is on last page of the document. Is there a way to paste any text
onto the first page of the letterhead template without it inserting new pages
ahead of the letterhead page?

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[RonRoss]

Thanks for the reply. I understand the concept of creating the header with checking the "Different First Page". That worked very well......however, here is what happend.

I created the proper header size on the "second"
page and checked the Different First Page box. I then went to the first page and inserted the letterhead (jpeg) file, which did expand the first page header to accomodate the increased size of the letterhead. However it placed the letterhead off-center and it was a "snap-to" that spot. When I opened the palette to change the Text Wrapping to "In Front of Text" which allowed me to move the jpeg around, I found the other pages also increased their header size to the same as the first page, which is what I'm trying to avoid.

Suggestions?

BTW. I realize that the reveal (control) codes are the greatest attribute to WordPerfect, however I am ready to move on to Word.

Any suggestions to my second question?

Ron

 

[RonRoss]

Bump

 

[John McGhie]

Hi Ron:

You should drive more carefully, then you would not run into people!

Sorry: This is a newsgroup, not a blog, you can't "bump" in here (it has no
effect). I am sorry for the wait: I just spent 35 hours on airplanes, so
there was a "service interruption"

I created the proper header size on the "second"
page and checked the Different First Page box. I then went to the first page
and inserted the letterhead (jpeg) file, which did expand the first page
header to accomodate the increased size of the letterhead. However it placed
the letterhead off-center and it was a "snap-to" that spot. When I opened the
palette to change the Text Wrapping to "In Front of Text" which allowed me to
move the jpeg around, I found the other pages also increased their header size
to the same as the first page, which is what I'm trying to avoid.

Always place Header items as "Inline with text" or you will get all sorts of
bother.

It sounds as though the paragraph format of your Header style needs
attention.

It may also be that you have a tab in there that you cannot see.

Or it may be that you have checked "Mirror Margins" leading to an
alternating binding margin. In which case, the header "should" be
off-centre, by the amount of the binding margin.

As an old WP user, you will relish this chance to turn on all your hidden
characters and text boundaries in Preferences, so you can see what you are
doing. I leave them on all the time, because I also grew up with WP and I
like to be able to see what I am doing.

You can turn them off for normal typing if you like, but when you are doing
document design, you REALLY need to be able to see the non-printing stuff so
you can see what you are doing.

Hope this helps

Bump

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]