how can I identify the tasks causing overallocation?

[jackie]

Please could you tell me how to identify the tasks that cause overallocation?
I understand the principle behind overallocation, however cannot find a way
to see what task is clashing on which day. I dont want to trail through all
of the tasks...Many thanks

 

[Steve House]

In the resource usage view, press [Ctrl][F5] and it will jump you from
overallocation to overallocation.

 

[jackie]

Hi Steve

thanks for your reply, however it does not work for me. Ctrl F5 jsut make my
window smaller. Any other suggestions?

Many thanks

In the resource usage view, press [Ctrl][F5] and it will jump you from
overallocation to overallocation.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Please could you tell me how to identify the tasks that cause
overallocation?
I understand the principle behind overallocation, however cannot find a
way
to see what task is clashing on which day. I dont want to trail through
all
of the tasks...Many thanks

 

[Steve House]

Sorry about that - had a Senior Moment. Should have said [Alt][F5]. My
bad.


--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Hi Steve

thanks for your reply, however it does not work for me. Ctrl F5 jsut make
my
window smaller. Any other suggestions?

Many thanks

In the resource usage view, press [Ctrl][F5] and it will jump you from
overallocation to overallocation.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Please could you tell me how to identify the tasks that cause
overallocation?
I understand the principle behind overallocation, however cannot find a
way
to see what task is clashing on which day. I dont want to trail through
all
of the tasks...Many thanks

 

[jackie]

Thanks Steve

Alt F5 works in that it takes me to the red values next to the resources in
question.

However that does not really tell me what I need to find out...Sorry I think
I am missing something here...

all MS Project is telling me is that resource AP is working for 2.2 hrs on
friday 10th November and is highlighting 2.2 hrs in red. Now bearing in mind
that this resource has 100% allocation and a default calendar of 40 hrs per
week I need to show when tasks are clashing, as 2.2 hrs in a day is not
enough to be overallocated. I understand MS Project will highlight
overallocation even if 8 hours of work have not been reached as long as the
tasks time clash. Where can I see the 'time stamp' for the tasks?

Many thanks again
Ilaria

Sorry about that - had a Senior Moment. Should have said [Alt][F5]. My
bad.


--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Hi Steve

thanks for your reply, however it does not work for me. Ctrl F5 jsut make
my
window smaller. Any other suggestions?

Many thanks

In the resource usage view, press [Ctrl][F5] and it will jump you from
overallocation to overallocation.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Please could you tell me how to identify the tasks that cause
overallocation?
I understand the principle behind overallocation, however cannot find a
way
to see what task is clashing on which day. I dont want to trail through
all
of the tasks...Many thanks

 

[JulieS]

Hi Jackie,

Pardon me for jumping in here. To see time for tasks go to Tools > Options,
View tab and select a Date format to one showing time.

You may also like a slight variation on the Resource Usage view, the view
called the Resource Allocation view. If you display the Resource Management
toolbar, you'll find the first button (left side) shows the Resource
Allocation view which is a combination view showing the Resource Usage view
in the top pane and the Leveling Gantt view in the bottom pane. You can then
trace down the view visually to see which tasks are in conflict (overlapping
in time). I find the Resource Allocation view a much friendlier method of
tracking down which tasks are in conflict over the straight Resource Usage
view.

The Resource Management toolbar also has a "Go to next overallocation"
button you could use instead of the ALT + F5 keyboard shortcut.

You may also find that FAQ #28 and FAQ #34 at:

http://project.mvps.org/faqs.htm

helps to sort things out.

I hope this helps. Let us know how you get along.

Julie

Thanks Steve

Alt F5 works in that it takes me to the red values next to the resources in
question.

However that does not really tell me what I need to find out...Sorry I think
I am missing something here...

all MS Project is telling me is that resource AP is working for 2.2 hrs on
friday 10th November and is highlighting 2.2 hrs in red. Now bearing in mind
that this resource has 100% allocation and a default calendar of 40 hrs per
week I need to show when tasks are clashing, as 2.2 hrs in a day is not
enough to be overallocated. I understand MS Project will highlight
overallocation even if 8 hours of work have not been reached as long as the
tasks time clash. Where can I see the 'time stamp' for the tasks?

Many thanks again
Ilaria

Sorry about that - had a Senior Moment. Should have said [Alt][F5]. My
bad.


--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Hi Steve

thanks for your reply, however it does not work for me. Ctrl F5 jsut make
my
window smaller. Any other suggestions?

Many thanks

:

In the resource usage view, press [Ctrl][F5] and it will jump you from
overallocation to overallocation.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Please could you tell me how to identify the tasks that cause
overallocation?
I understand the principle behind overallocation, however cannot find a
way
to see what task is clashing on which day. I dont want to trail through
all
of the tasks...Many thanks

 

[jackie]

That is great Julie, thanks for your help! This works much better in seeing
the tasks overlapping one another in terms of time.

One more question… how does MS Project decide what time to allocate to a
particular tasks? Thanks very much in advance. What would I do without this
group….?

Jackie

Hi Jackie,

Pardon me for jumping in here. To see time for tasks go to Tools > Options,
View tab and select a Date format to one showing time.

You may also like a slight variation on the Resource Usage view, the view
called the Resource Allocation view. If you display the Resource Management
toolbar, you'll find the first button (left side) shows the Resource
Allocation view which is a combination view showing the Resource Usage view
in the top pane and the Leveling Gantt view in the bottom pane. You can then
trace down the view visually to see which tasks are in conflict (overlapping
in time). I find the Resource Allocation view a much friendlier method of
tracking down which tasks are in conflict over the straight Resource Usage
view.

The Resource Management toolbar also has a "Go to next overallocation"
button you could use instead of the ALT + F5 keyboard shortcut.

You may also find that FAQ #28 and FAQ #34 at:

http://project.mvps.org/faqs.htm

helps to sort things out.

I hope this helps. Let us know how you get along.

Julie

Thanks Steve

Alt F5 works in that it takes me to the red values next to the resources in
question.

However that does not really tell me what I need to find out...Sorry I think
I am missing something here...

all MS Project is telling me is that resource AP is working for 2.2 hrs on
friday 10th November and is highlighting 2.2 hrs in red. Now bearing in mind
that this resource has 100% allocation and a default calendar of 40 hrs per
week I need to show when tasks are clashing, as 2.2 hrs in a day is not
enough to be overallocated. I understand MS Project will highlight
overallocation even if 8 hours of work have not been reached as long as the
tasks time clash. Where can I see the 'time stamp' for the tasks?

Many thanks again
Ilaria

Sorry about that - had a Senior Moment. Should have said [Alt][F5]. My
bad.


--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs



Hi Steve

thanks for your reply, however it does not work for me. Ctrl F5 jsut make
my
window smaller. Any other suggestions?

Many thanks

:

In the resource usage view, press [Ctrl][F5] and it will jump you from
overallocation to overallocation.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Please could you tell me how to identify the tasks that cause
overallocation?
I understand the principle behind overallocation, however cannot find a
way
to see what task is clashing on which day. I dont want to trail through
all
of the tasks...Many thanks

 

[JulieS]

Hi Jackie,

You're most welcome and thanks for the feedback.

To your question of "how does project decide what time to allocate to a
particular task?" I'm not sure I understand completely what you mean.

The schedule (start date/time and finish date/time) for a task is driven by
a number of factors: start date of the project (if you are scheduling from a
project start date) or finish date of the project (if you are scheduling from
a project finish date); task duration; predecessor relationship (links); lag
or lead added to task relationship, working time as defined in the project
calendar; assigned resource calendar; task constraints; task calendars.

If you are asking about resource assignments -- when does work occur on the
task -- that is driven by the original schedule dates and the assigned
resource calendar and assignment units. If a resource has nonworking time in
his/her calendar, project will shift the work so it only occurs during
working time in the resource's calendar.

The work on a task is driven by the task duration * resource assignment
units = work.

The assignment units for a resource is *usually* the resource's maximum
units that you set up in the resource sheet.

I hope this helps. Let us know how you get along.

Julie

That is great Julie, thanks for your help! This works much better in seeing
the tasks overlapping one another in terms of time.

One more question… how does MS Project decide what time to allocate to a
particular tasks? Thanks very much in advance. What would I do without this
group….?

Jackie

Hi Jackie,

Pardon me for jumping in here. To see time for tasks go to Tools > Options,
View tab and select a Date format to one showing time.

You may also like a slight variation on the Resource Usage view, the view
called the Resource Allocation view. If you display the Resource Management
toolbar, you'll find the first button (left side) shows the Resource
Allocation view which is a combination view showing the Resource Usage view
in the top pane and the Leveling Gantt view in the bottom pane. You can then
trace down the view visually to see which tasks are in conflict (overlapping
in time). I find the Resource Allocation view a much friendlier method of
tracking down which tasks are in conflict over the straight Resource Usage
view.

The Resource Management toolbar also has a "Go to next overallocation"
button you could use instead of the ALT + F5 keyboard shortcut.

You may also find that FAQ #28 and FAQ #34 at:

http://project.mvps.org/faqs.htm

helps to sort things out.

I hope this helps. Let us know how you get along.

Julie

Thanks Steve

Alt F5 works in that it takes me to the red values next to the resources in
question.

However that does not really tell me what I need to find out...Sorry I think
I am missing something here...

all MS Project is telling me is that resource AP is working for 2.2 hrs on
friday 10th November and is highlighting 2.2 hrs in red. Now bearing in mind
that this resource has 100% allocation and a default calendar of 40 hrs per
week I need to show when tasks are clashing, as 2.2 hrs in a day is not
enough to be overallocated. I understand MS Project will highlight
overallocation even if 8 hours of work have not been reached as long as the
tasks time clash. Where can I see the 'time stamp' for the tasks?

Many thanks again
Ilaria

:

Sorry about that - had a Senior Moment. Should have said [Alt][F5]. My
bad.


--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs



Hi Steve

thanks for your reply, however it does not work for me. Ctrl F5 jsut make
my
window smaller. Any other suggestions?

Many thanks

:

In the resource usage view, press [Ctrl][F5] and it will jump you from
overallocation to overallocation.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Please could you tell me how to identify the tasks that cause
overallocation?
I understand the principle behind overallocation, however cannot find a
way
to see what task is clashing on which day. I dont want to trail through
all
of the tasks...Many thanks