How do I manage multiple Jobs in a single project worksheet?

[Hank Lambert]

Can you have one file with multiple projects or do you have do create a
different file for each project.

I want to be able to enter task for each job (pre-install, mount sub mounts,
wire pull etc) and be able to see task for individual jobs.
But I also want to be able to view all jobs (say for a calendar month) so we
make sure we don't schedule overlapping projects.

And would be nice to be able to print out a bi weekly schedule showing
current jobs and who is assigned to them.

Thanks in advance for any help you can provide.

Hank Lambert, MCP, CCNA
Project Engineer

 

[davegb]

Hank,
You can do either, depending on your budgeting, tracking and reporting
needs.
If each project has it's own budget, for instance, you probably want
them to be separate files.
If they use common resources, you want to create a Resource Pool file,
and share it amongst the project files. Create the project files as you
normally would, but without resources. Then, create a file but only
list the resources, all of them. Open the Resource Pool. Open up a
project file, and select Project, Resource Sharing, Share Resources. A
drop down box will appear, select the Resource Pool file (the list will
contain all currently open files). Do this for all the project files.
Then assign the resources to the tasks.
Now, when you go to look at resource allocations, you'll be seeing the
resources usage across all of the projects. But you'll still be able to
see separate projects if you like.
If you want to see all of the projects tasks at the same time, simply
open the Resource Pool and select the third option, Create Master
Project from Resource Pool. This will create a project containing all
the projects at the same time. Any changes made to the Master Project
will be reflected in the other projects and vice versa.
Best of luck!

 

[Jan De Messemaeker]

Hi,

The most simple advice I generally give on this matter is:
If your projects have to be managed by more than one person, you need
multiple files.
If not, use a single file. It is 100 times simpler.
HTH