How do you enter actuals that are outside the normal working time of a resource?

[mike]

Heya guys,

I have a resource with a standard working time (8-12, 1-5). He stayed
late on a Friday because the project was behind, started and finished
the task and finished the task (4 pm to 8:30 pm, outside the normal
time). When I try to enter the actual task finish time outside the
resources working time, project turns the task into a milestone. When
I try to enter the actual duration instead, it shows the task
completing Monday morning.

Is there a way to get the actual time to show on project when its
outside the resource's calendar?

Thanks,
Mike

 

[davegb]

Heya guys,

I have a resource with a standard working time (8-12, 1-5). He stayed
late on a Friday because the project was behind, started and finished
the task and finished the task (4 pm to 8:30 pm, outside the normal
time). When I try to enter the actual task finish time outside the
resources working time, project turns the task into a milestone. When
I try to enter the actual duration instead, it shows the task
completing Monday morning.

Is there a way to get the actual time to show on project when its
outside the resource's calendar?

Thanks,
Mike

Basically, you can't do it the way you're trying to do. You'd have to
change the working hours, and that would mess up everything else for
that resource. You need to enter the extra work done that day as OT.
In Project, OT is not scheduled, but it is accounted for and will show
up in Work fields. But not on the Gantt.

Hope this helps in your world.

 

[Jan De Messemaeker]

Hi,

If you enter actual work as moere than 8 hours (leaving duration and finis
as is) , you have no problem!

 

[BSP]

Hi Mike -

You should provide the extra effort spent outside the working hours in
Actual Overtime Work and not in Actual Work (though you don't specify where
you provided the actuals).

For example, if the working hours is 8 and resource has worked 2 overtime.
Then, provide 8 hours as actual work and 2 hours as actual overtime work (in
the order specified). Microsoft Project updates the actual work from 8 hours
to 10 hours after updaing actual overtime work.

Microsoft Project calculates the cost of the task as Standard Rate * (Actual
Work - Actual Overtime work) + Overtime Rate * Actual Overtime work.

Please let me know if this helps.

Thanks
Sai